Background
International
Civil Aviation Organization (ICAO), Technical Cooperation Bureau (TCB). The
ICAO/TCB is engaged in the implementation of a project entitled: Cooperative
Development of Operational Safety and Continuing Airworthiness Programme in the
Southern African Development Community (COSCAP-SADC). This project aims to
establish a Regional Safety Oversight Organization (RSOO) in the SADC
sub-region. The project office is located in Gaborone, Botswana.
Civil Aviation Organization (ICAO), Technical Cooperation Bureau (TCB). The
ICAO/TCB is engaged in the implementation of a project entitled: Cooperative
Development of Operational Safety and Continuing Airworthiness Programme in the
Southern African Development Community (COSCAP-SADC). This project aims to
establish a Regional Safety Oversight Organization (RSOO) in the SADC
sub-region. The project office is located in Gaborone, Botswana.
The
project is also responsible for establishing regulatory and procedural
harmonization among the Civil Aviation Authorities of the SADC Member States,
and to provide inspector training and guidance in certification, surveillance
and personnel licensing tasks.
Duties
and Responsibilities
and Responsibilities
Summary
of Key Responsibilities:
of Key Responsibilities:
- Prepare and
manage correspondence, reports and documents generated by the COSCAP-SADC
Project. - Organize and
coordinate meetings, workshops, training, special assistance missions and
travel arrangements of the ICAO Experts and the Regional Inspectors. - Take, prepare
and distribute minutes of meetings and workshops. - Implement and
maintain office systems. - Maintain
schedules and calendars of the ICAO Experts and Regional Inspectors. - Arrange and
confirm appointments. - Organize
internal and external events - Handle incoming
electronic mail and other material - Set up and
maintain electronic filing systems - Assist in the
development and documentation of COSCAP-SADC work procedures - Collate
information - Establish and
maintain charts and databases - Communicate
verbally and in writing to answer inquiries and provide information - Liaise with
internal and international points of contact - Coordinate the
flow of information both internally, externally and on the project website - Operate office
equipment - Manage office
space - Carry out other
related duties as may be assigned
Competencies
- Communication: The ability to
communicate effectively with people at different levels. Good
overall secretarial, drafting and editing skills are required. - Teamwork: The ability to
work cooperatively or collaboratively with colleagues in work groups and
as part of teams to achieve agreed goals. Initiative, discretion and
the ability to maintain harmonious
working relationships.
- Accountability: The ability to
take ownership of all responsibilities and honour commitments. - Client
Orientation:
The desire and determination to provide the best quality service to the
client and to work in partnership to mutual benefit. (N.B. all those
to whom services are provided are considered as “clients”, whether
they are internal or external). - Technological
Awareness:
Knowledge and skill operating office automation equipment and
contemporary software including graphs and spread sheets. The ability
to keep up to date on new or revised techniques, procedures
and equipment relevant to the work, new forms, filing procedures or software
capabilities. - Organizational
Skills:
The ability to bring a systems approach to the project through good
records management, time management, analytical skills,
prioritization and an understanding of the big picture. - International
outlook, character and integrity: Adherence to and capacity to
promote the values and framework of the United Nations’ Standards of
Conduct for the International Civil Service and/or equivalent
national or international standards of conduct.
Required
Skills and Experience
Skills and Experience
Education:
- Secondary
education including completion of secretarial, administrative management
and office automation courses.
Experience:
- Minimum five
years of related experience in Government or Industry is desirable.
Language:
- Fluency in
written and spoken English. - Working knowledge
of the French and/or Portuguese languages is very desirable.
UNDP
is committed to achieving workforce diversity in terms of gender, nationality
and culture. Individuals from minority groups, indigenous groups and persons
with disabilities are equally encouraged to apply. All applications will be
treated with the strictest confidence.
is committed to achieving workforce diversity in terms of gender, nationality
and culture. Individuals from minority groups, indigenous groups and persons
with disabilities are equally encouraged to apply. All applications will be
treated with the strictest confidence.
Closing
Date: Saturday, 31 December 2011
Date: Saturday, 31 December 2011
