UNDP Programme Assistant - Growth and Poverty Reduction (Ugandan Nationals Only) Job Vacancy in Kampala, Uganda

Background

Under the overall
guidance and direct supervision of Growth and Poverty Team Leader, the
Programme Assistant provides programme support services ensuring high quality,
accuracy and consistency of work. The Programme Assistant works in
close collaboration with the operations, programme, and project staff in
the UNDP country and headquarters offices, as required, to exchange
information and support programme delivery.

NOTE:
PREVIOUS CANDIDATES ARE NOT REQUIRED TO REAPPLY

Duties
and Responsibilities

Summary of Key
Functions:

Support to
the formulation of programme strategies and the Country Programme
Action Plan.
Support to the management of
the country office programmes.
Provide administrative support to
the Programme Unit.
Support to resource mobilization.
Support to knowledge building and
knowledge sharing.

1.
Supports formulation of programme strategies and the Country Programme Action
Plan focusing on achievement of the following results:

Collection, analysis and
presentation of information for identification of areas for support and
programme formulation/ implementation.

2.
Provides effective support to management of the CO programme focusing on the
achievement of the following results:

Creation of projects in Atlas,
preparation of budget revisions, revision of project award and project
status, determination of unutilized funds, operational and financial
closure of a project.
Presentation of information for
audit of NEX projects.

3.
Provides administrative support to the Programme Unit focusing on achievement
of the following results:

Preparation of non-PO vouchers for
development projects.
Maintenance of the internal
expenditures control system including timely corrective actions on
unposted vouchers, including the vouchers with budget check errors, match
exceptions, unapproved vouchers.
Creation of requisitions in Atlas
for development projects, register of goods receipt in Atlas.
Making budget check for
requisitions, purchase orders, and vouchers.

4.
Supports resource mobilization focusing on achievement of the following
results:

Review of contributions agreement,
managing contributions in Atlas.

5. Supports
knowledge building and knowledge sharing in the CO focusing on achievement of
the following results:

Participation in the trainings for
the operations/ projects staff on programme.
Contributions to knowledge
networks and communities of practice.

Impact of Results:

Accurate data entry
and financial information have an impact on the quality and implementation of
the UNDP programme. A client-oriented and efficient approach impact on
the image of UNDP in the country.

Competencies

Corporate
Competencies:

Demonstrates commitment to UNDP’s
mission, vision and values.
Displays cultural, gender,
religion, race, nationality and age sensitivity and adaptability.

Functional
Competencies:

Knowledge Management
and Learning:

Shares knowledge and experience.
Actively works towards continuing
personal learning, acts on learning plan and applies newly acquired
skills.

Development and
Operational Effectiveness:

Ability to perform a variety of
standard tasks related to Results Management, including screening and
collecting of programme/ projects documentation, projects data entering,
preparation of revisions, filing, provision of information
Ability to provide input to
business processes re-engineering, implementation of new system, including
new IT based systems.
Good knowledge of Results
Management Guide and Toolkit.

Leadership and
Self-Management:

Focuses on result for the client.
Responds positively to feedback.
Consistently approaches work with
energy and a positive, constructive attitude.
Remains calm, in control and good
humored even under pressure.

Required
Skills and Experience

Education:

Secondary Education preferably
with specialized certification in Accounting and Finance. University
Degree in Business or Public Administration, Economics, Political Sciences
and Social Sciences would be desirable, but it is not a requirement.
Prince2 training and
certification, RMG.

Experience:

5 years of relevant administrative
or programme experience is required at the national or international
level.
Experience in the usage of
computers and office software packages (MS Word, Excel, etc) and knowledge
of spreadsheet and database packages, experience in handling of web based
management systems.

Language
Requirements:

Fluency in written and spoken
English.
Fluency in the national
language of the duty station.

NOTE:
PREVIOUS CANDIDATES ARE NOT REQUIRED TO REAPPLY

UNDP
is committed to achieving workforce diversity in terms of gender, nationality
and culture. Individuals from minority groups, indigenous groups and persons
with disabilities are equally encouraged to apply. All applications will be
treated with the strictest confidence.

ClickHere to Apply

Closing
Date: Friday, 13 January 2012