Admin number: ADMIN/11/93
Contract Information: The first year of contract will be probationary with the possibility of extension subject to satisfactory performance. Recruitment to this vacancy is limited to local status only.
Purpose of the post Under the overall supervision of the Supervisor, English Word Processing Unit, the incumbent will perform a variety of word-processing duties, efficiently handling high volumes of work including proofreading and reformatting of documents and carry out related duties as required.
Must be prepared to work night shifts and overtime on a regular basis.
Professional experience
• Minimum five years’ experience in a similar role involving the preparation of meeting documents.
• Experience in the United Nations common system would be an advantage.
Education
• Secondary education or equivalent up to University entrance standard.
• Secretarial or administrative training would be an advantage.
Language skills
• Complete proficiency in English is essential, including thorough knowledge of English grammar and spelling.
• Knowledge of other UN official languages would be an asset.
Other skills
• Advanced computer skills, including proficient use of MS Office applications.
• Fast and accurate typing skills.
• Good proofreading skills are a requirement.
How to apply
Applications must be accompanied by a cover letter stating the reasons for applying and relevant experience to the post and must be accompanied by an up to date Personal History Form (also available from our website www.imo.org) and should be sent to the following e-mail address: recruitment@imo.org.
Please quote G.S. 11-24 in the subject line of your e-mail application.
Candidates may also send paper applications to: Recruitment, Human Resources Services International Maritime Organization 4, Albert Embankment London SE1 7SR
Please do not send applications via multiple routes. Your application will be acknowledged only in the case that you are short-listed for interview.
Local status requires complete eligibility to live and to work in the United Kingdom.
Short-listed candidates will be tested in these areas.
Deadline for applications: 20 January 2012
Salary Information: Approximately £25,230 net per annum plus other excellent benefits, including medical insurance and UN pension scheme.
Required competencies
• Ability to work calmly under pressure and to tight deadlines, independently and in a team.
• Methodical approach, meticulous attention to detail.
• Punctuality, reliability, judgement, tact and discretion essential.
• Ability to work harmoniously with colleagues in a multicultural and fast-paced environment.
MAIN DUTIES AND RESPONSIBILITIES Under the supervision of the Supervisor, English Word Processing Unit (EWPU), the incumbent will:
1. Proofread documents of the various different Committees and Sub-Committees of the Organization.
2. Format, check and prepare internal and external documents including graphs, charts, tables and equations in accordance with the relevant IMO document guidelines.
3. Check the accuracy of final texts for possible errors and omissions in grammar, punctuation and spelling.
4. Deal efficiently with high volumes of work and work independently under general guidance.
5. Be prepared to work night shifts and overtime on a regular basis.
6. In the absence of the Assistant Supervisor/Supervisor, perform related duties as required; and
7. Perform other duties as and when required.
Closing Date: Friday, 20 January 2012
