Save the Children,Interim Finance Manager Jobs in Rwanda

o achieve immediate and lasting
change in their lives. Save the Children works in thirteen districts in Rwanda
with a current staff complement of approximately 134 staff.

• Ensure
  that all cash and cheque payments for goods and services rendered to SC
  are paid as they become due as per the provision of the finance manual.
• Review
  and conduct monthly reconciliations of CO bank accounts and cash accounts
  to identify differences and discrepancies in the accounts and prepare
  adjusting journals to make the relevant corrections.

• Support
  the FD in preparation of annual financial statements and schedules and
  ensures that SCI adheres to M/E  and Y/E procedures for audit
  readiness
• Ensures
  prepayments for medical and other staff benefits are expensed in a timely
  manner
• Liaise
  with awards, centre and regional office to coordinate clearance of
  intercountry and member expenses

• Ensure
  preparation and timely submission of monthly funds requests for the
  country program from the funding sources to ensure there’s sufficient
  liquidity at all times
• Works
  with the Regional office and Centre to ensure international payments are
  made on time
• Ensures
  the CO maintains the stipulated level of cash balances
• Contributes
  to the EARO strengthening measures in cash management
• Picking
  best practices in cash management from other countries for use in
  strengthening cash management in the country office
• Ensures
  field office cash are maintained within the levels stipulated by the SOD
• Coordinates
  with awards to ensure that in country donor receipts and other receipts
  are well documented in the Agresso
• Reviews
  cash balances from all field offices and makes decision in the event of
  emergency cash needs
• Ensure
  forex transactions are well recorded and are well planned based on need
• In
  charge of all banks correspondences

• Ensures
  that all Payments adhere to SCI and donor policies and are made on a
  timely basis
• Document
  key gaps in the SCI payment cycle and recommends improvements on a
  continuous basis
• Ensures
  data quality of all transactions entered into Agresso and lead in data
  quality improvements in the country office
• Ensures
  Journals and invoice posting are well supported before being entered into
  Agresso
• Promotes
  awareness of the accounting codes for SCI by sharing tools that make it
  easy for finance and non-finance to identify appropriate codes
• Ensures
  that every finance staff delivers on  the single account
  reconciliation for all balance sheet accounts
• Ensures
  that Finance department meets soft close and hard close deadlines and that
  all unusual transactions and unsupported entries are investigated and
  resolved in a reasonable manner
• Facilitates
  donor reporting by ensuring that all data is captured in Agresso and costs
  are accrued at close out where applicable
• Reviewing
  financial systems procedures and practices to ensure that it is compliant
  to SCI policies and donor policies
• Maintenance
  of effective filling of financial documentation and ensure they can be
  accessed on demand within reasonable time

• Ensure
  timely statutory deductions , tax payments and declaration
• Facilitates
  the audit by ensuring that documents are availed during audits and feeds
  into the audit management by the auditors
• Implement
  the audit recommendations from various audits and maintain a tracker of
  all audit queries

• Advise
  both finance and non-finance staff over matters of internal control
  compliance, periodically review the suitability of the existing controls
  to ensure they are adequate enough to minimise the risk exposure of SCI
  but that they reinforce the proper implementation of programs. Recommend
  to management any controls that may be necessary to close any foreseen
  risks.
• Conduct
  reviews and evaluations based on both financial and management accounting
  information for cost reduction opportunities.
• Spearheads
  the maintenance of effective controls by ensuring that transactions adhere
  to SCI  policies
• Auctioning
  Mitigating measures in the CO risk register that relate to financial
  management
• Identifies
  gaps in internal controls document and resolve within acceptable
  timeliness
• Review
  expenditure procedures, including adherence of procurement processes 
  and in line with the SOD
• Disseminate
  ,create awareness and conduct refresher trainings on SCI documents that
  facilitate effective controls

• Support 
  finance  staff  to set  clear performance objectives and
  measurable ambitious KPIs that are aligned to the CO finance KPIs
• Ensure
  proper coordination of leave plans to ensure all field offices are
  adequately staffed at all times
• Support
  staff achieve their potential through effective delegation, capacity
  building and mentorship
• Perform
  appraisals and feedback for continuous improvement
• Facilitate
  monthly and quarterly finance meetings to build high spirited team
• Teambuilding
  for the finance department
• Take
  corrective action for unacceptable performance

• Closely
  work with the Logistics department to ensure there’s value for money for
  SC procurement of supplies and services and that there’s minimal risk
  working with suppliers and service providers.
• Ensure
  technical advice to the procurement committee team.
• Provide
  support to the Finance Director and other members of SMT in periodically
  reviewing the Finance mandate and aligning it to the SCI –Rwanda strategy.
• Together
  with members of program quality department, give technical guidance during
  fund raising.

• Holds
  self-accountable for making decisions, managing resources efficiently,
  achieving and role modelling Save the Children values.
• Holds
  the team and partners accountable to deliver on their responsibilities –
  giving them the freedom to deliver in the best way they see fit, providing
  the necessary development to improve performance and applying appropriate
  consequences when results are not achieved.

• Sets
  ambitious and challenging goals for themselves (and their team), takes
  responsibility for their own personal development and encourages others to
  do the same.
• Widely
  shares their personal vision for Save the Children, engages and motivates
  others.
• Future
  orientated, thinks strategically.

• Builds
  and maintains effective relationships with their team, colleagues, Members
  and external partners and supporters.
• Values
  diversity, sees it as a source of competitive strength.
• Approachable,
  good listener, easy to talk to.

• Develops
  and encourages new and innovative solutions.
• Willing
  to take disciplined risks.

• Honest,
  encourages openness and transparency.

• Perform
  any other duties as may be assigned from time to time.

• The
  jobholder should have a high level of decision-making ability and is
  authorised to make decisions/take actions on the majority of operational
  matters in the accounting section.
• Decisions
  that require consultation with the line Manager and other senior managers
  include major strategic issues, policy/procedural changes, approval of
  M&E budgets and plans and financial decisions outside budget.

• A
  minimum of Bachelor’s Degree in Finance, Commerce, Accounting or Business
  Administration from a recognised university, MUST possess a Postgraduate
  qualification or professional qualification such as ACCA, CPA, CIMA
• At
  least 5 years relevant working experience in working for International
  NGOs in a humanitarian and development setting.
• Strong
  accounting skills and experience, including management of the general
  ledger, journal entries, payroll, payables, demonstrates sound knowledge
  of the relevant tax laws and other statutory obligations and with a sound
  command of the balance sheet interpretation and presentation.
• Strong
  background in external donor reporting for an international NGO and
  experience working with major donors like USAID, SIDA, EU,DFID etc.
• Good
  financial management skills with knowledge of computer Accounting Packages
  and good understanding of Government budgets and tax policies.
• Proven
  ability to work with a team under minimal supervision and being able to
  prioritize work and meet tight deadlines.
• Strong
  Planning, organising and negotiation skills
• Strong
  analytical skills and strategic planning abilities.
• Ability
  to establish and maintain conducive collegial relations and perform
  effectively as a member of a team.
• Willingness
  to travel and work in hard-to-reach areas, occasionally under strenuous
  conditions.
• Computer
  literacy and excellent documentation skills are a must.
• Highly
  developed cultural awareness and ability to work well in an international
  environment with people from diverse backgrounds and cultures
• Ability
  to intervene with crisis management or troubleshooting as necessary.
• Highly
  developed interpersonal and communication skills including influencing,
  negotiation and coaching
• Excellent
  time management and planning capacity
• Commitment
  to Save the Children values