Save the Children Financial Planning and Reporting Coordinator Job Vacancy

POSITION
ANNOUNCEMENT

Rwanda
Country Programme, Kigali Rwanda

BACKGROUND:

Save
the Children is the world’s leading independent organisation for children. We
work in 120 countries. We work together, with partners, to inspire
breakthroughs in the way the world treats children and to achieve immediate and
lasting change in their lives. Save the Children works in thirteen districts in
Rwanda with a current staff complement of approximately 180 staff.

SC
Rwanda Country Office seeks to hire qualified, committed National to
fill the following position:

Position: Financial
Planning & Reporting Coordinator

Place of Work:	Kigali , Rwanda
Reports to: Staff directly reporting to this post: Staff directly interacting with this post:	Finance Director TBC Finance Team

Time
frame: 1
Year

Tentative
start date: TBC

CHILD
SAFEGUARDING:

Level
3: the post holder will have contact with children and/or young
people either frequently (e.g. once a week or
more) or intensively (e.g. four days in one month or more or
overnight) because they work country programs; or are visiting country
programs; or because they are responsible for implementing the police
checking/vetting process staff.

PURPOSE
OF POSITION:

As
a key finance business partner , you will provide support to the finance
director in preparation of master budgets , working with budget holders in
understanding and phasing of budgets, monitoring BVAs, preparation of reclasses
where needed and preparation of donor financial reports and monthly recharges

In
this role, you will be a go to partner to provide support/guidance to budget
holders on system/technical queries for BVAs and financial reports

You
will be highly motivated, articulate and easy to talk to. To thrive in this
role, you must be highly driven and a self-starter to achieve excellence.

In
the event of a major humanitarian emergency, the role holder will be expected
to work outside the normal job description and be able to vary working hours
accordingly.

KEY
AREAS OF ACCOUNTABILITY:

Reporting
to the Director of Finance you will be responsible for:

Financial
Planning

Provide
support to proposal development and review processes, ensuring all staff
inputs happen in timely and effective manner and advice on donor
compliance.
Ensure
that new proposals are aligned to the master budget gaps
Create
codes when new budgets and Upload SOF budgets into Agresso and ensure they
are well phased.
Update
the timesheet matrix and communicate appropriately for staffing needs
Be
the interface between awards and finance in proposal and master budgeting
Support
on master budget development, cost allocation, monitoring of award
budgets, phasing and forecasting.
Use
the master budgeting process to inform effort reporting and shared
non-staff cost allocations. This is with a view to ensuring that staff are
investing time on the awards that they are planned to be working on.
Capacity
Building: work with budget holders (FO and CO) to ensure that they fully
understand the importance of the master budget process and how it can help
them make informed decisions
Identify
any gaps that might be present in the existing master budgeting process,
recommend improvements and implement changes where appropriate

Financial
Reporting

Ensure
accurate and timely submission of financial reports and attachments to
members, donors and government regulatory agencies
Preparation
of monthly financial reports and ensure partner reports are submitted and
validated for timely reporting
Provide
value added ad hoc financial analysis to budget holders to inform decision
making
Providing
high quality monthly financial BvA reports
Support
budget holders with identifying and posting cost reallocations
Ensure
that grants that are coming to an end follow the required grant closeout
process and financial risks are mitigated
Provide
useful analysis of CAM impact in coordination with awards
Ensure
sub-offices receive adequate support to operate efficient accounting
systems, including timely receipt of monthly budget variance analysis by
budget holders, timely answers to queries and scheduling tasks and
deadline
Perform
Monthly Recharges of prepayments

Child
Safeguarding

Understand
the provisions of the Child Safeguarding Policy, Code of Conduct and
Local/Country Procedures and conduct oneself in accordance with the rules
of the Child Safeguarding Policy, in personal and professional lives –
which includes reporting suspicions of child abuse
ensure
the way he/she is carrying out work is not putting children at risk (or
further risk) – this means constantly scrutinizing his/her work through a
child safeguarding lens and talking to children about possible
design/implementation “flaws”
promote
the message of child safeguarding to colleagues in other organizations and
government ministries, children in their own and beneficiary families, and
community members in general and be vigilant about observing
possible child abuse/harm in their personal and professional lives
Support
the process of ensuring that child safeguarding and child protection mainstreaming
are integrated into all M&E frameworks through measurable output and
outcome indicators; and support the process of piloting and scaling up
local level beneficiary complaints’ mechanisms in relation to staff
conduct, with an emphasis on the Child Safeguarding Policy and measure to
prevent sexual exploitation of women and children.

BEHAVIOURS
(Values in Practice)

Accountability:

holds
self-accountable for making decisions, managing resources efficiently,
achieving and role modelling Save the Children values
Holds
the team and partners accountable to deliver on their responsibilities –
giving them the freedom to deliver in the best way they see fit, providing
the necessary development to improve performance and applying appropriate
consequences when results are not achieved.

Ambition:

sets
ambitious and challenging goals for themselves and their team, takes
responsibility for their own personal development and encourages their
team to do the same
widely
shares their personal vision for Save the Children, engages and motivates
others
Future
orientated, thinks strategically and on a global scale.

Collaboration:

builds
and maintains effective relationships, with their team, colleagues,
Members and external partners and supporters
values
diversity, sees it as a source of competitive strength

Approachable,
good listener, easy to talk to.

Creativity:

develops
and encourages new and innovative solutions
Willing
to take disciplined risks.

Integrity:

Honest,
encourages openness and transparency; demonstrates highest levels of integrity.

QUALIFICATIONS

Accounting,
commerce or business administration degree from a leading university
ACCA
Part II or CPA qualified

EXPERIENCE
AND SKILLS

At
least 3 years of experience in a complex commercial or development sector
organization.
Significant
budgeting and reporting experience, understanding of budgeting and
forecasting.
Computer
fluency; highly competent using MS Word, Excel, PowerPoint and experience
working in complex financial systems like Sun systems, Agresso, PeopleSoft
etc.
A
flair for figures and analysis
Experience
of working in a fast-paced environment with high levels of change and
quick turnaround times, whilst delivering to the highest standards.
Personal
circumstances and commitment to travel to all field office when called
upon
Commitment
to Save the Children values.

ADDITIONAL
JOB RESPONSIBILITIES

The
duties and responsibilities as set out above are not exhaustive and the role
holder may be required to carry out additional duties within reasonableness of
their level of skills and experience.

EQUAL
OPPORTUNITIES

The
role holder is required to carry out the duties in accordance with the SCI
Equal Opportunities and Diversity policies and procedures

CHILD
SAFEGUARDING:

We
need to keep children safe so our selection process, which includes rigorous
background checks, reflects our commitment to the protection of children from
abuse.

CHILD
SAFEGUARING POLICY:

Any
employee, consultant, contractor or the supplier undertaking an activity on
behalf of SCI must sign the Child Safeguarding – Declaration of
Acceptance Form and comply with the SCIs Child Safeguarding
Policy which is a statement of SCI’s commitment to preventing abuse and
protecting children with whom it comes into contact.

This
extends not only to children with whom SCI and its partners work directly, but
also includes children whom staff are responsible for. SCI believes that
the situation of children must be improved through the promotion of their
rights supported and demonstrated by all members of staff. Save the Children
International’s Code of Conduct sets out the standards which all staff members
must adhere to.

Interested
candidates should send an application letter plus updated Curriculum Vitae in
English, including 3 names of professional referees to HR-Rwanda@savethechildren.org

The
deadline for receiving applications is September 14th, 2018.

Please
mention Financial Reporting and Planning Coordinator as
subject of your email.

Note
that only shortlisted candidates will be contacted.

*Disclaimer: Save the
Children International does not charge any kind of fee at whichever stage of
the recruitment process*