CLOSE: 16/02/2015

Background:

Right to Play
(RTP) is committed to improving the lives of children and to strengthening
their Communities by tr

anslating the best practices of sport and play into
opportunities to promote development, Health and peace.

Right To Play
would like to fill the below described vacant position for its Country Office
based in Kigali.

Position : Finance
Officer.

Reporting to : Country
Manager

Location : Kigali, Rwanda.

A. MAIN PURPOSE AND SCOPE

.The Finance
Officer is a senior role in Right To Play Rwanda (RTPR) and is responsible for
the overall maintenance and management of RTPL financial accounts and budgets,
both at county office and in Project Locations.
The Finance Officer should ensure that spending occurs in accordance
with RTP Financial procedures

B. MAJOR RESPONSIBILITIES

In Accordance with Right To Play (RTP) approved
policies and procedures, the employee:

1	Responsibility one: Reporting · Prepare monthly financial reports · Reconcile all RTPR Cash and Bank Accounts · Make and review entries into ACCPAC · Post entries into ACCPAC · Review and upload sub offices DELs into ACCPAC · Reconcile all RTPR accounts and any variances on the Trial Balance · Prepare Journal and Receipt Vouchers for each month · Prepare monthly check list · Complete Exchange rates calculations sheet · Prepare monthly Bank reconciliation statements for all RTPR Bank accounts · Do database dump and sent to RFM · Generate the monthly financial reports from ACCPAC and circulate to CM and Programs	40%
2	Responsibility two: Accounting · Ensure the payments for goods and services rendered to RTPR adhere to RTPR standard operating procedures. · Supervise the Finance Assistant in all accounting work (make entries into ACCPAC, raise vouchers and write cheques · Check every document to ensure that every transaction is in line with the budget and also in line with RTPR policy and procedure · Strictly follow the Authorization level policy by making sure that every payment request is approved by the correct authorities (Country Office ( CO), Regional Office ( RO) or Headquarter (HQ)) before any transaction is carried out · Ensure that each transaction from the field is properly approved by the correct authority and supported with the appropriate documentations. ·	10%
3	Responsibility three: Review and Analysis Generate Financial reports at anytime to see in advance our financial status and review the Budget V Actual Monitor and compare monthly financial reports from the CO to that of the RO/HQ and pick out any inter-country transactions Monitor Grant Agreement/Activity Plans and budgets to the actual situation of the projects Do monthly analysis of Budgets V Actual for all projects and present to CM/PM and Programs Review the DELs submitted by field offices at the end of each month to ensure that all expenses are in line with the budget Compare the financial documents to the DELs submitted to ensure that all expenses are supported by proper invoices/receipts Actively monitor the accounts Codes that expenses are charged to.	15%
4	Responsibility four : Financing · Ensure that funds are available in all the bank accounts for smooth monthly operations of programs and administrative activities · Assist CM in preparation of budgets for CO and forthcoming projects · Review monthly projections of cash requirements by the projects and CO and ensure that it is in line with the budget before sending request for transfer to funds to RO/HQ · Monitor project expenses on a monthly basis against projections and ensure that expenses are in line the approved budget · Ensure that each transaction from the field is properly approved by the correct authority · Monitor bank balances by posting expenses to ACCPAC on a regular basis · Monitor the organisation’s liability and recover all debt owed to it · Participate in yearly budget planning and review meeting/processes 5 Responsibility four : Administration Provide oversight and support to Administration, Logistics and Programs departments in abiding to RTPR Management procedure of fund, procurement, goods and assets To provide guidance and support to Program Teams in planning or and monitoring spending Prepare monthly payroll for staff and ensure that all statutory deductions are calculated in accordance with the GORlabour Law Ensure that Income Tax/PAYE and other legal contributions are deducted from staff salaries on a monthly basis and are paid to the GOR before the due date Ensure the completeness and confidentiality of employee personal data at all times Ensure all financial documents are couriered to the RO on monthly basis In coordination with Logistics department, monitor the Fixed Assets register and Stores management. Monitor the vehicle log book and fuel reconciliation sheets from logistics Consistently identifies and anticipates financial issues and brings them to the attention of the project leaders and or CM. 5. Responsibility #5: Communication 10% Ensure ongoing coordination/communication with field based finance staff as well as RO and HQ regarding finance issues of RTPR Always online either by email, skype or phone with sub offices, RO and HQ to ensure a smooth financial operation Always communicate with the bank to confirm bank balances, funds received or transferred 6. Performs other duties as may be assigned	10% 10%
		5%

C.
MINIMUM QUALIFICATIONS (Must
have):

(A)
EDUCATION/TRAINING/CERTIFICATION:

Bachelor’s
degree in Business Administration, Accounting or Finance, Commerce

Professional
certification : ACCA, CAT, ICA, CIMA professional level

Knowledge of
EXCEL (Intermediate Level)

Knowledge of
accounting software.

(B)
EXPERIENCE:

5
years of experience in similar position.

Detailed
oriented

Very
focused

Team
player

Good
communicator

Excellent
analytical skills

Good
professional skills

Good
leadership skills

(D) TECHNICAL SKILLS:

D.
DESIRED QUALIFICATIONS (An
Asset):

Knowledge of
ACCPAC and DEL

Knowledge of
Taxation

Knowledge of
Auditing

E. JOB CONTRIBUTIONS/ IMPACT:

(A)Decision Making Authority:

(B)Financial
Accountability:

This role is very important. Decisions and recommendations has 100% effect
on RTP Financially

(C)Information
Management

(D)Availability of Guidelines

(E)Freedom to
Act:

95% freedom to
Act

5% supervision.

VI. CONTACTS/KEY RELATIONSHIPS:.

Internal:

Country Manager

Program Team

Finance Assistants

Logistics Department

External:

Partners

Government Agencies

Social Security

RTP banks

VII. WORKING
CONDITIONS:

(A)
Physical Environment and Effort

Sitting for long hours

(B)
Sensory Demand

Seeing – 90% of the time

Talking –
50% of the time

(C)
Mental Demand

LAST DAY TO APPLY

If you are interested in
applying for this position, please send your applications (Cover letter and
resume) to righttoplayrwanda@yahoo.com
with copy to hopek@righttoplay.com no later than February 16th, 2015
at 5.00 pm.

Please indicate the position you are applying for
and your salary expectations in the cover letter.

While we thank
all applicants for their interest, only those shortlisted for interviews will
be contacted.

Right To Play is
a child-centered organization. Our recruitment and selection procedures reflect
our commitment to the safety and protection of children in our programs.To
learn more about who we are and what we do, please visit our website at www.righttoplay.com