PATH Senior Administrative Officer Job Vacancy in Tanzania

Tracking Code: 5599

Job Description
PATH is an international nonprofit organization that transforms global health
through innovation. We take an entrepreneurial approach to developing and
delivering high-impact, low-cost solutions, from lifesaving vaccines and
devices to collaborative programs with communities. Through our work in more
than 70 countries, PATH and our partners empower people to achieve their full
potential.

PATH is committed to expanding its reach and impact on health in low-resource
regions around the world. As a result, PATH has greatly expanded its presence,
in particular, in sub-Saharan Africa. With this expansion PATH recognizes that
effective operational and administrative staff and systems at the country level
are key to ensuring both project success as well as compliance with donor and
regulatory requirements.

Therefore, PATH seeks a Senior Administrative Officer to further our commitment
to effectively support and develop our field presence in Africa. This is a new
position with regional responsibilities across Africa, reporting to the
Director International Operations and Support based in Seattle. The individual
will be based in one of the countries with an established PATH country program,
i.e., Ethiopia, Kenya, South Africa, Tanzania, or Zambia.

The incumbent will have in-depth knowledge of project administration in the
international NGO (INGO) operating environment, particularly in African
countries. This includes strong knowledge of budgeting, office operations,
contracting and grants, with experience meeting requirements of prominent
donors such as USAID, Global Fund, and the Bill & Melinda Gates Foundation.
Talent for mentoring, training, and group facilitation, as well as experience
creating effective tools, job aids, procedures, etc., is required. S/he also
will have a history of successfully working with both field-based and
headquarters teams to meet project objectives and timelines, working on-site in
field offices, and working daily with colleagues at a distance. Specific responsibilities
include:

Staff capacity development
Train, support and mentor Africa-based Project Administrators (PADMs) on the
full range of their duties from project proposals, planning and budgeting,
through all stages of implementation, reporting and project closeout.
Train, support and mentor Africa-based Site Administrators (SADMs) on the full
range of their duties from monitoring cash flow, finances and banking, and
payroll management.
Participate in the development and field-testing of tools, job aids and
resources that support PADMs and SADMs; includes consultation with headquarters
and field-experienced teams.
Guide Africa-based staff on PATH’s systems with respect to donor policies and
regulations
Build relationships with Africa-based PADMs, SADMs and headquarters teams to
facilitate completion of work per PATH requirements.

Support for PATH offices
Provide intensive support to Africa-based offices during project startup,
expansion, contraction and closing.
Participate in the development and monitoring of training plans tailored to
individual and project needs for Africa-based PADMs and SADMs newly hired or
identified as needing performance improvement.
Participate in hiring teams for Africa based PADM and SADM positions, including
interviewing selected candidates and providing recommendations to hiring
managers.
Provide input to headquarters on new tools or systems in consultation with
Africa-based staff.
Perform and/or coordinate specific project administration tasks for programs
needing assistance, as assigned, including the development of cost proposals
for business development.
Serve as resource for programs working in assigned countries; facilitate access
to HQ support as needed.
Keeping big picture in mind, suggest alternative ways for work flow processes
and promote operational excellence and effective project management.

Required Skills
Excellent financial management and budgeting skills.
Ability to see big picture and proven success in creating structure and moving
project teams toward goals despite uncertainties.
Ability to coordinate project work involving team members at junior and senior
levels across the organization
In-depth knowledge of USAID and other international donor requirements as well
as experience managing contracts, agreements and subagreements.
Demonstrated success working long-distance with both Africa-based and HQ based
teams to meet project objectives and timelines.
Ability to learn, adopt and champion new business systems and processes.
Extensive knowledge of the Microsoft Office suite of tools, particularly Excel,
Word and SharePoint, as well as the ability to learn other software tools
readily and implement them successfully. Expertise with Microsoft Project
desirable.
Excellent English communication skills, both written and spoken. Ability to
work in other languages a plus.
A high level of integrity and professionalism.
Ability to identify business needs, gather and analyze information, and ensure
that determine approach support approach.

Required Experience
Advanced degree in business, finance or related field plus ten years’ relevant
work experience. At least three years experience creating and delivering
training to colleagues at all levels from a variety of countries. Available for
regional travel up to 35%, typically 2-3 weeks per trip. Experience
successfully mentoring staff in person and from a distance.

PATH is dedicated to diversity and is an equal opportunity employer.

Deadline: 03-06-2013

How to Apply: