Terms
of Reference for the 3 National Contractors to conduct the Integrated Diseases
Surveillance and Response (IDSR) system in six refugee camps in Rwanda (May
2017): one contractor for 2 refugee camps.
of Reference for the 3 National Contractors to conduct the Integrated Diseases
Surveillance and Response (IDSR) system in six refugee camps in Rwanda (May
2017): one contractor for 2 refugee camps.
1.
Background
Background
Rwanda
is hosting six sites of refugee camps including five for Congolese (Gihembe,
Kigeme, Kiziba, Mugombwa, Nyabiheke) and one for Burundian (Mahama) with more
than 50,000 refugees. Kiziba refugee cam
is hosting six sites of refugee camps including five for Congolese (Gihembe,
Kigeme, Kiziba, Mugombwa, Nyabiheke) and one for Burundian (Mahama) with more
than 50,000 refugees. Kiziba refugee cam
p has been a home of Congolese refugees
since more than 20 years while Mahama refugee camp was opened in April 2015.
Mahama refugee camp is growing as new arrivals continue to be registered every
day.
The
refugee response in Rwanda is led by the Ministry of Disaster Management and
Refugee Affairs (MIDIMAR) and United Nations High Commission for Refugees
(UNHCR) and health response is the responsibility of the Ministry of Health,
United Nations High Commission for Refugees (UNHCR) and World Health
Organization.
refugee response in Rwanda is led by the Ministry of Disaster Management and
Refugee Affairs (MIDIMAR) and United Nations High Commission for Refugees
(UNHCR) and health response is the responsibility of the Ministry of Health,
United Nations High Commission for Refugees (UNHCR) and World Health
Organization.
The
World Health Organization (WHO) as the one overseeing all health related
aspects in general and, especially in refugee camps in Rwanda, in collaboration
with UNHCR and the Ministry of Health would like to conduct an evaluation of
the of epidemic surveillance and response system in the six refugee camps in
order to collect information reflecting the reality which should guide in
strengthening epidemic surveillance in these camps.
World Health Organization (WHO) as the one overseeing all health related
aspects in general and, especially in refugee camps in Rwanda, in collaboration
with UNHCR and the Ministry of Health would like to conduct an evaluation of
the of epidemic surveillance and response system in the six refugee camps in
order to collect information reflecting the reality which should guide in
strengthening epidemic surveillance in these camps.
While
conducting this exercise, the focus will be the effectiveness and usefulness of
the IDSR system in refugee camps.
conducting this exercise, the focus will be the effectiveness and usefulness of
the IDSR system in refugee camps.
Overall
Objective
Objective
The
overall objective is to determine whether the IDSR system is meeting its
objectives by allowing early detection and response to potential epidemics in
refugee setting areas.
overall objective is to determine whether the IDSR system is meeting its
objectives by allowing early detection and response to potential epidemics in
refugee setting areas.
Specific
objectives:
objectives:
- To
describe the system to be evaluated - To
document the quality of the surveillance data reported - To
assess the IDSR in refugee camps capacity in preparedness and rapid
response to outbreaks and other public health threats - To
evaluate extend to which laboratory services contribute to timely detect
and confirm priority diseases and outbreaks; - To
determine the level of usefulness by describing actions taken based on
data from the surveillance system.
2.
Methodology:
Methodology:
Relevant
documents (surveillance reports, consultation and laboratory registers,
investigation reports, action plans, and supervision reports) will be reviewed
and individual interviews using elaborated questionnaire will be conducted.
documents (surveillance reports, consultation and laboratory registers,
investigation reports, action plans, and supervision reports) will be reviewed
and individual interviews using elaborated questionnaire will be conducted.
In
order to achieve the intended objectives, the work will include the collection,
analysis and interpretation of primary and secondary data on IDSR system and
HIS. Data collection will use a questionnaire entered into tablets and will
focus on the following:
order to achieve the intended objectives, the work will include the collection,
analysis and interpretation of primary and secondary data on IDSR system and
HIS. Data collection will use a questionnaire entered into tablets and will
focus on the following:
1.
Structure
(Package, Reporting system, how is referral system in case of any potential
diseases under notification, supervisions conducted and their reports, Sample
transportation flow, Internal information flow related to notifiable diseases
(community, routine consultation, laboratory, hospitalization, data management)
2. Process: case detection, registration, case
confirmation, data analysis and reporting, feedback, supervision, outbreak
investigation, epidemic preparedness and response at all levels of the health
system in refugee camps.
3. Priority diseases (notifiable ones)
4. Capacity
5. Laboratory: laboratory capacities in the camps,
turn- around time for referred specimens
6. Write Report : Present final report
Structure
(Package, Reporting system, how is referral system in case of any potential
diseases under notification, supervisions conducted and their reports, Sample
transportation flow, Internal information flow related to notifiable diseases
(community, routine consultation, laboratory, hospitalization, data management)
2. Process: case detection, registration, case
confirmation, data analysis and reporting, feedback, supervision, outbreak
investigation, epidemic preparedness and response at all levels of the health
system in refugee camps.
3. Priority diseases (notifiable ones)
4. Capacity
5. Laboratory: laboratory capacities in the camps,
turn- around time for referred specimens
6. Write Report : Present final report
Scope
of the work
of the work
This
evaluation will be conducted from 22nd to 26th May 2017
and will cover a period of 21 months: From 1st June 2015 up to 28th
February 2017.
evaluation will be conducted from 22nd to 26th May 2017
and will cover a period of 21 months: From 1st June 2015 up to 28th
February 2017.
One
consultant will be in charge of the IDSR evaluation in two camps as follow:
consultant will be in charge of the IDSR evaluation in two camps as follow:
–
1st consultant: Mahama and Nyabiheke refugee camps
1st consultant: Mahama and Nyabiheke refugee camps
–
2nd consultant: Kiziba and Gihembe refugee camps
2nd consultant: Kiziba and Gihembe refugee camps
–
3rd consultant: Kigeme and Mugombwa refugee camps
3rd consultant: Kigeme and Mugombwa refugee camps
3.
Expected deliverables
Expected deliverables
Prior
to the evaluation, a two day training of data collectors from the Ministry of
Health/RBC/ESR Division to support in this work will be organized. The
questionnaire will be entered into three portable tablets, which will be
provided by the hired consultants. Double entry will be done by each team and
consultants will ensure the immediate crosschecking of data entered for
immediate correction of errors. Data analysis, report with clear
recommendations will be required to each consultant at the end of the
assignment.
to the evaluation, a two day training of data collectors from the Ministry of
Health/RBC/ESR Division to support in this work will be organized. The
questionnaire will be entered into three portable tablets, which will be
provided by the hired consultants. Double entry will be done by each team and
consultants will ensure the immediate crosschecking of data entered for
immediate correction of errors. Data analysis, report with clear
recommendations will be required to each consultant at the end of the
assignment.
4.
Reporting:
Reporting:
The
contractor will be reporting to DPC/WHO on daily basis and to WHO
Representative for the final approval.
contractor will be reporting to DPC/WHO on daily basis and to WHO
Representative for the final approval.
Timeline
of the assignment.
of the assignment.
–
31 May – 01June 2017: Training of data collectors
31 May – 01June 2017: Training of data collectors
–
05-09 June 2017: Data collection
05-09 June 2017: Data collection
–
12 -15 June 2017: Data cleaning, analysis and report writing
WHO is expected to have a comprehensive final report on 20 June 2017.
12 -15 June 2017: Data cleaning, analysis and report writing
WHO is expected to have a comprehensive final report on 20 June 2017.
5.
Location
Location
The
work station for contractor will be based at WCO with one week of field
activities.
work station for contractor will be based at WCO with one week of field
activities.
6.
Payment modalities
Payment modalities
After
the training, each contractor will submit a training report to WCO and will
receive 25% of the consultation fees. 75% will be paid after submission of the
final report.
the training, each contractor will submit a training report to WCO and will
receive 25% of the consultation fees. 75% will be paid after submission of the
final report.
Profile
for the consultant
for the consultant
This
assignment is classified at the level of NOB function.
assignment is classified at the level of NOB function.
Education:
Essential: Master’s degree in
Field Epidemiology or Public Health
Field Epidemiology or Public Health
Desirable: specialized training
in IDSR system.
Skills and Competences:
in IDSR system.
Skills and Competences:
- Good
understanding of health delivery, health systems and emergency context,
policies, planning and management issues in Rwanda; - Excellent
oral and written communication (report writing), computer and data
analysis skills with ability to use MS Word, Epi Info, Excel and
PowerPoint; - Excellent
interpersonal, cross cultural and negotiation skills; ability to convene
and work with all relevant national and international stakeholders and
partners involved in the emergency response; - Organized
and flexible with working hours and ready to work for long hours when
required; - Energetic
and able to work in basic conditions
Experience:
- At
least five years’ experience working in the field of diseases
surveillance, emergency public health and communicable diseases;
- Experience
in outbreak investigations and response, data quality; and previous work
experience as a public health officer with the MOH, UN or a reputable
international NGO will be an added advantage;
Language:
- Excellent
knowledge of English,
Good
working knowledge of French and Kinyarwanda.
working knowledge of French and Kinyarwanda.
How
to apply:
to apply:
Written
application accompanied by a detailed CV including three referees should be
addressed to the WHO Representative Country Office/Rwanda, Kacyiru, Ebenezer
House, KACYIRU Boulevard de l’Umuganda; or send an e-mail to afwcorw@who.int , not later than 19th
May 2017 before 13:00 PM.
application accompanied by a detailed CV including three referees should be
addressed to the WHO Representative Country Office/Rwanda, Kacyiru, Ebenezer
House, KACYIRU Boulevard de l’Umuganda; or send an e-mail to afwcorw@who.int , not later than 19th
May 2017 before 13:00 PM.
Enclose:
–
Motivation Letter,
Motivation Letter,
–
Detailed CV,
Detailed CV,
–
Copies of Education qualification,
Copies of Education qualification,
–
Copy of ID card.
Copy of ID card.
Applications
without all the above requirements will not be considered.
without all the above requirements will not be considered.
All
application materials will not be returned.
application materials will not be returned.
The
deadline for application is 19th May 2017 before 13:00 PM
deadline for application is 19th May 2017 before 13:00 PM
Dr
Olushayo OLU
Olushayo OLU
WHO
Representative/Rwanda
Representative/Rwanda