Project Finance and Administration Manager (Full time),
Supervising: Driver/Messenger, Reporting to: Project
Manager (day-to-day), NAO (monthly) and National Steering Committee (NSC)
Quarterly, Staff required: 1 (fulltime external), Lilongwe, Malawi
implemented by using EDF Grant procedures as contained in the Grant contract of
the project (
Special Conditions, General Conditions and Contract award
procedures), The National Authorising Office and the EU Delegation will provide
support to ensure that the EDF procurement procedures are followed
Administration Manager will be in charge of preparation and maintenance of
COMESA RISM project accounts, S/he will responsible for the finical management,
accounting, disbursement and administration of accounts in line with the EDF
rules and procedures, He will also be responsible for all administrative
matters in liaison with the Project Technical Manager and M&E Officer
upholding best financial management practices
accounts in accordance with EDF procedures and rules, Prepare monthly,
quarterly accounting and financial reports and advise the Project Manager for
reporting and appropriate action, Prepare quarterly financial reports for the
Treasury (National Authorising Officer) for timely replenishment of funds,
Prepare payroll for project staff according to labour requirements, Monitor
costs and based on regular update, forecast project completion costs, Prepare
regular budgets for each activity and appropriately liquidate at the end of
each activity, Ensure timely preparation of audit accounts, Assist in procurement
of materials for the Programme according to established procedures of
disbursement and work with other officers to ensure separation of duties and
control, Ensure that there is proper disbursement of funds to facilitate the
availability of financial resources, Support the project coordination team with
any other administrative functions in the project activity execution, Prepare
system for quarterly expenditure verifications and Undertake any other duty
that may be assigned by the Project Manager
Accountancy and professional qualification in ACCA or CIMA or its equivalent
from a reputable institution, At least 2to 3 yrs of progressive work
experience, At least 5 yrs progressive experience in accounting or finance
related work, Excellent interpersonal skills, administrative experience and
experience in working with Development Partners at National level, Knowledge in
computer application packages, Excellent management accounting skills and
experience and Knowledge of EDF procurement procedures and experience in donor
funded projects will be an added advantage
Applications including a detailed
CV with contact telephone numbers (and at least 3 traceable refs) should be
submitted or hand delivered to: The Head
of Unit, NAO Support Unit, Ministry of Finance Annex Building, P O Box 30049,
Capital Hill, Lilongwe 3, applications may also be sent by email to mepe@naosupportmw.org Deadline for
receipt of applications is 5th October
