Médecins du Monde ,Administrative and logistics advisor (M/F) Jobs in Tanzania

Closing
date: 31 Aug
2015

For more than 30 years,
Médecins du Monde, a campaigning medical organisation committed to
international solidarity, has been caring for the most vulnerable populations
at home and abroad. It has continued to
highlight obstacles that exist in
accessing health care and has secured sustainable improvements in
health-for-all policies. Those working for this independent organisation do not
solely dispense care and treatment but condemn violations of human dignity and
rights and fight to improve matters for populations living in precarious
situations.

MdM currently works in 46
countries across all continents where it focuses on 4 priority areas: caring
for the health of migrants and displaced persons, promoting sexual and
reproductive health, combating HIV and reducing the harm and risks associated
with drug use, crises and conflicts.

MdM has been working in Tanzania since 1992 on HIV/AIDS development
projects. Since 2010 MdM has implemented a Harm Reduction program in Temeke
District focused on HIV and Hepatitis prevention among Injecting Drug Users
(IDUs). The project has a huge component on building local partners capacities,
including in terms of finance, administration, fundraising and logistics.

In the context of the program
activities’ development, a position of Administrative and Logistic Advisor has
been created in 2013 in order to set and support the administrative and
logistic Department of the program.

TASKS AND
RESPONSIBILITIES:

As Administrative and Logistic
Advisor you are member of the Country Coordination Team.
The main duty of the Administrative
and Logistic Advisor is to manage the financial, accounting, budgetary,
human resources, administrative and logistics aspects of the mission in
order to guarantee rigorous application of MDM procedures and to fulfil
the objectives of the mission.
The Administrative Advisor reports
directly to the General Coordinator and works in direct link with the
Finance and Human Resources Department at the HQ.

MAIN DUTIES AND
RESPONSIBILITIES

S/he manages the administration and
logistic team and ensures their continuous training and capacity building;
She assesses the human resources needed to reach the standards of
operation , hires and trains the support team
Concerning the budget of the Tanzania
program, s/he is responsible for budgetary planning and monitoring, in
collaboration with coordinators and administrator who he/she also build
the capacity in terms of budget planning;
In terms of financing, s/he is
responsible for good relations with donors, prepares financial reports,
ensures that contractual obligations are fulfilled and participates in
preparation of audit and external evaluations; he/she finalizes the
monthly accountancy in SAGA. He/she builds the local capacity to use SAGA
In terms of logistics, he/she
supervises all purchases, stock management, etc. With the support of the
HQ logistic department he/she guaranties that the procurement procedures
are done in line with MDM and donors guidelines and policies.He/she is in
charge of planning and organizing all logistics activities.With the
support of the logistician assistant he/she supervises the following
activities are performed (Good and regularly maintenance of the program
office and vehicles, coordination of transport of staff and goods
according to the need of the program, efficient communication system,
coordination of purchases, stock management, maintenance and
rehabilitation of the buildings
In terms of partners capacity
building, he/she will strive to help partners reach adequate level of
reporting in financing and logistics
As for Human Resources, s/he ensures
an efficient policy complying with national rules and MdM procedures;
S/he guarantees the respect of
administrative and legal framework, ensures implementation and respect of
rules on the program;
S/he supports the coordination team
in the elaboration and follows up of any other MDM activity in Tanzania
(specific partnerships or occasional operations)
S/he takes part in MDM internal and
external meetings and represents the organisation on the administrative
issues.

CONDITIONS OF EMPLOYMENT:

Starting: May 2015
Duration: 12 months (renewable)
Fixed Term Contract

SKILLS AND EXPERIENCE
NEEDED:

Strong INGO experience abroad as administrative
coordinator or equivalent
At least 2 years of experience in team management
Experience in building capacity of national partners
Ease with complex finances
Good knowledge and experience of international donors
guidelines and procedures
Experience in acknowledging and take into account the
labor law in the HR mission policy
Experience in following NGO legal status
Experience in logistics
Excellent command of Excel and SAGA software
Ability and interest to supervise logistics
Language:English