International Rescue Committee (IRC) Responsable Subventions / Grants Manager Job Vacancy in Rwanda

The
International Rescue Committee (IRC) responds to the world’s worst humanitarian
crises and helps people to survive and rebuild their lives. Founded in 1933 at
the request of Albert Einstein, the IRC offers lifesaving care and
life-changing assistance to refugees forced to flee from war or disaster. At
work today in over 40 countries and 22 U.S. cities, we restore safety, dignity
and hope to millions who are uprooted and struggling to endure.

The IRC
opened its offices in Rwanda in 1994 and initially focused on life saving
interventions and provision of immediate assistance to refugees and IDPs. IRC
Rwanda now focuses on post-conflict oriented interventions in order to support
the country’s transition to lasting peace and stability.

The program
works with government and local partners in the support of vulnerable and
marginalized populations such as women, children and youth.

Scope of
Work

The Grants
Manager is a key position supporting grants management and proposal development
in Rwanda. With the overall objective of achieving high quality programming,
the main goal of this position is to support and coordinate proposal
development, grants management (including compliance requirements and
reporting) and internal and external communication. The position reports to the
Grants and Partnership Coordinator in Bujumbura.

Key
Responsibilities

Business Development
Research and maintain information on donor
strategies and funding opportunities on the national level, in conjunction
with the program coordinators in Rwanda and Burundi.
Build relations and open first doors to donor
community in Rwanda.
Work with coordinators/managers to coordinate
the timely development of high quality new funding proposals and reports.
Grants Management
Ensure that grants are implemented in
compliance with IRC and relevant donor regulations, including maintenance
of updated grant files and organization of grant meetings; coordinate modifications
to any agreements or projects (i.e. extensions, indicator changes, budget
realignments), as necessary.
Organize monthly budget management meetings
with sector managers/coordinators to ensure strong financial management of
grants.
Responsible for donor compliance (quality
narrative and financial reporting, procurement requirements, etc.) for all
open grants.
Manage all reporting deadlines, develop
calendars for report development and coordinate report compilation and
review. During the absence of the Grants and Partnership Coordinator, the
Grants Manager will oversee and ensure adherence to the reporting calendar
for all Rwanda and Burundi reports.
Work with Grants Coordinator to update Grants
Tracking Sheet to inform senior management and regional support.
Coordinate with donors on grants management,
project progress, monitoring and evaluation.
Review agreements and provide recommendations
and concerns to the senior management and regional support.
Act as focal point for communications with HQ
grants administration and compliance functions in New York and London,
including maintaining submissions on IRC’s online opportunity management
tracking system.
Manage archiving of all grant files (paper and
electronic) and institutional memory of grants and programs.
Support grants management, specifically
proposal development in line with internal procedures and donor reporting
for Burundi portfolio, as necessary.
Partnerships
Support program staff in assessing partnership
opportunities and ensuring that partnerships reflect IRC Burundi’s
strategic objectives and the local context.
Review and advise on all partner agreements
(including logframe, budget, spending and workplan); ensure NY/London
review of partner agreements.
Ensure that partnership and sub-grant related
administrative processes and procedures are standardized and consistently
implemented throughout the program, including pre-award compliance checks,
agreements, disbursements, reporting and partner capacity-building.
Responsible for ensuring compliance of
sub-grantees to IRC and donor rules and regulations.
Support Finance & Partnership Officer in
managing database of current partnerships.
Visibility and Communications
Develop Rwanda-Burundi communication strategy
in coordination with DDP
Support implementation of a joint
Rwanda-Burundi communication and visibility strategy; oversee preparation
of materials such as brochures and newsletters.
Manage grants, communications and development
support staff for both the Burundi and Rwanda programs; ensure development
of weekly work plans.
Assist in coordination of country program
visits by government officials, donor representatives and other special
visitors through collaboration with senior leadership, preparation of
briefing materials and post-visit visibility. Oversee Annual Report
development, editing and ensure completion and distribution.
Assure internal IRC visibility of programs and
key events (ex. IRC Updates, website, social media sites, etc.).

Requirements

University degree in international affairs or
related subject; masters degree preferred.
At least two years experience working in
relief or development programs .
Previous successful experience developing
projects and writing proposals for public donors
International experience, with preference in
Africa
Knowledge of main donor regulations and
priorities, including UN, USAID, PRM, ECHO and other European donors.
Strong written and oral communication skills.
Detail oriented and able to manage competing
urgent requests and priorities.
Works well in and promotes teamwork,
comfortable in a multi-cultural environment, flexible and able to handle
pressure well.
Excellent English written and verbal
communications skills; French skills a plus.