International Organization for Migration (IOM),Finance Assistant Jobs in Rwanda

, nine (9) months with possibility of extension

1. Verify
   all payment requests in order to certify correctness and ensure that all
   appropriate supporting documents have been provided and the correct
   project codes/budget lines (WBS) and GL codes have been used.
2. Post
   accounting transactions in SAP accounting system and process payments
   through electronic banking systems.
3. Verify
   all expense claims and imprest accounts in order to certify correctness
   and ensure that all appropriate supporting documents have been provided
   and correct WBS assigned.
4. Review
   and provide regular updates to RMO on the status of all outstanding
   debtors/creditors items and to ensure that they are regularly maintained
   and cleared.
5. Prepare
   monthly office cost projectization analysis file at the beginning of each
   month and monitor the same for necessary adjustments within the month in
   line with current budget availability.
6. Ensure
   financial documents are in conformity with relevant financial regulations,
   policies, and procedures.

1. Maintain
   the mission’s petty cash, ensure safeguarding of the cash in a locked safe
   and ensure cash excel log is updated on a daily basis as well as proper
   and timely recording in SAP of all cash transactions.
2. Ensure
   that any cash difference is reported and referred in the first instance to
   the direct supervisor (RMO) to determine the necessary action to be taken.
3. Handle
   banking duties such as deposits, withdrawals, follow-up on bank statements
   and other banking information as needed by the Finance Unit
4. Carry
   out cheque payments (supported by sufficient authorized documentation) and
   ensure bank log is updated with all related bank payments and receipts.
5. Prepare
   bank reconciliations on a weekly basis and month end closure processes.
6. Monitor
   movements in IOM Rwanda accounts and ensure necessary funds are available
   in all accounts in consultation with the RMO
7. Safe
   guard the missions cheque books and receipt books in a locked safe.

1. Maintain
   a filing system and to ensure proper custody of financial documents –
   vouchers, bank correspondence etc.
2. Process
   Travel Authorization (TAs) for staff members scheduled for TDY ensuring
   that TAs are well filled in, have been assigned TA number, duly approved
   and authorized in good time and relevant copies are kept on file records
3. Extracts
   monthly financial reports of all active projects and share with project
   managers after coordination and review by the RMOProvide guidance to staff
   outside the finance department concerning the correct application of
   finance regulations, rules and procedures.

1. Review
   and suggest improvements to existing internal controls in the relevant
   areas of administration and finance in order to safeguard the mission’s
   resources
2. Assist
   in the development of new/revised work methods, procedures, and systems.
3. Assists
   in monitoring expenditure and commitments validity in line with the
   approved budgets and in coordination with the RMO initiate follow up
   action in instances where budget lines have been exceeded or in case of
   any other irregularities noticed in financial reports.
4. Upon
   request, assist in the preparation of documentation for lodging new
   project code requests and in creation of project structures in SAP,
   including preparation of project budgets (BNP)
5. Prepare
   and dispatch monthly accounts to Headquarters.
6. Represent
   IOM in the One UN Finance Working Group
7. Perform
   any other duties as may be required.

• University
  degree in Accounting, Finance in Business Administration or a related
  field from an accredited academic institution, with three years of
  relevant professional experience in relevant accounting/bookkeeping
  preferably from an international organisation; or
• Completed
  High School certificate/diploma from an accredited academic institution,
  with five years of relevant professional experience
• Professional
  accounting certification such Certified Public Accountant (CPA), ACCA (the
  or any other professional accounting certification would be a distinct
  advantage.

• Demonstrated
  proficiency with Microsoft Office applications, including Excel,
  PowerPoint, word as well as good knowledge of online data applications.
  Experience with computerised Enterprise Resource Planning softwares such
  as SAP would be a distinct advantage
• Experience
  and good knowledge of IPSAS (International Public Sector Accounting
  Standards) would be an advantage.
• Mature
  individual, able to work independently, effectively and harmoniously with
  colleagues from varied cultures and professional backgrounds at all
  levels.
• Tolerant
  individual with ability to work with people from different background and
  with flexibility and able to work on overtime, when requested

• Demonstrated
  ability to maintain accuracy and confidentiality in performing
  responsibilities.
• Previous
  work experience with an international/UN organization would be a distinct
  advantage

• Accountability
  – takes responsibility for action, follows all relevant procedures,
  processes and policies and manages constructive criticisms
• Client
  Orientation – works effectively well with client and stakeholders
• Continuous
  Learning – promotes continuous learning for self and others
• Communication
  – listens and communicates clearly, adapting delivery to the audience
• Creativity
  and Initiative – actively seeks new ways of improving programmes or
  services
• Leadership
  and Negotiation – develops effective partnerships with internal and
  external stakeholders;
• Performance
  Management – identify ways and implement actions to improve performance of
  self and others.
• Planning
  and Organizing – plans work, anticipates risks, and sets goals within area
  of responsibility;
• Professionalism
  – displays mastery of subject matter
• Teamwork
  – contributes to a collegial team environment; incorporates gender related
  needs, perspectives, concerns and promotes equal gender participation.
• Technological
  Awareness – displays awareness of relevant technological solutions;
• Resource
  Mobilization – Establishes realistic resource requirements to meet IOM
  needs)