Essential
Job Duties/Scope of Work:
Job Duties/Scope of Work:
International
Medical Corps is a global, humanitarian, nonprofit organization dedicated to
saving lives and relieving suffering through health care training and relief
and development programs.
Medical Corps is a global, humanitarian, nonprofit organization dedicated to
saving lives and relieving suffering through health care training and relief
and development programs.
Established
in 1984 by volunteer doctors and nurses, International Medical Corps is a
private, voluntary, nonpolitical, nonsectarian organization. Its mission is to
improve the quality of life through health interventions and related activities
that build local capacity in underserved communities worldwide. By offering
training and health care to local populations and medical assistance to people
at highest risk, and with the flexibility to respond rapidly to emergency
situations, International Medical Corps rehabilitates devastated health care
systems and helps bring them back to self-reliance.
in 1984 by volunteer doctors and nurses, International Medical Corps is a
private, voluntary, nonpolitical, nonsectarian organization. Its mission is to
improve the quality of life through health interventions and related activities
that build local capacity in underserved communities worldwide. By offering
training and health care to local populations and medical assistance to people
at highest risk, and with the flexibility to respond rapidly to emergency
situations, International Medical Corps rehabilitates devastated health care
systems and helps bring them back to self-reliance.
PROGRAM
BACKGROUND
BACKGROUND
The
Human Resources Manager will work under the direct supervision of the
Finance/Admin Director with close coordination from the International HR HQ
Office to support Programs and Personnel implementing humanitarian and
emergency relief programs in emergency response locations and will be based in
the Country Office.
Human Resources Manager will work under the direct supervision of the
Finance/Admin Director with close coordination from the International HR HQ
Office to support Programs and Personnel implementing humanitarian and
emergency relief programs in emergency response locations and will be based in
the Country Office.
JOB
SUMMARY
SUMMARY
The
Human Resources Manager will work under the direct supervision of the
Finance/Admin Director with close coordination from the International HR HQ
Office to support Programs and Personnel implementing humanitarian and
emergency relief programs in emergency response locations and will be based in
the Country Office.
Human Resources Manager will work under the direct supervision of the
Finance/Admin Director with close coordination from the International HR HQ
Office to support Programs and Personnel implementing humanitarian and
emergency relief programs in emergency response locations and will be based in
the Country Office.
ESSENTIAL
DUTIES AND RESPONSABILITIES:
DUTIES AND RESPONSABILITIES:
International
Staffing and International Volunteer related
Staffing and International Volunteer related
1.
Develop an emergency response orientation package for incoming international
staff, with guidance from International HR HQ Office and insure dissemination
to each in-coming international staff, including Security Briefing;
Develop an emergency response orientation package for incoming international
staff, with guidance from International HR HQ Office and insure dissemination
to each in-coming international staff, including Security Briefing;
2.
Assist in orienting all incoming professional volunteers/expats in country and
ensuring that orientation schedule, living allowance ,time sheet and separation
check list forms are given to them at their arrival etc;
Assist in orienting all incoming professional volunteers/expats in country and
ensuring that orientation schedule, living allowance ,time sheet and separation
check list forms are given to them at their arrival etc;
3.
Produce and disseminate requests for international positions;
Produce and disseminate requests for international positions;
4.
Work in coordination with IMC International HR’s Human Resources, Recruitment
and Travel departments and staff to facilitate recruitment of international
staff and insure rapid deployment of critically needed international and
national staffing positions;
Work in coordination with IMC International HR’s Human Resources, Recruitment
and Travel departments and staff to facilitate recruitment of international
staff and insure rapid deployment of critically needed international and
national staffing positions;
5.
Management and scheduling of all Change of Status documentation, in conjunction
with Program Sector Senior Management and compliance with IMC HQ’s
International HR policies and procedures;
Management and scheduling of all Change of Status documentation, in conjunction
with Program Sector Senior Management and compliance with IMC HQ’s
International HR policies and procedures;
6.
Assist with all R&R requests by international staff, and assure program
staffing coverage during international staff R&R leave;
Assist with all R&R requests by international staff, and assure program
staffing coverage during international staff R&R leave;
7.
Manage schedules, orientation, housing, and support of all incoming
professional volunteer international staff (TDY’s), in conjunction with Program
staffing needs and HQ HR’s professional staff availability;
Manage schedules, orientation, housing, and support of all incoming
professional volunteer international staff (TDY’s), in conjunction with Program
staffing needs and HQ HR’s professional staff availability;
8.
Collect and submit applicable separation paperwork to the International HR HQ
office and Emergency Finance Admin Director in country of operation for all
volunteers and expats departing the field locations.
Collect and submit applicable separation paperwork to the International HR HQ
office and Emergency Finance Admin Director in country of operation for all
volunteers and expats departing the field locations.
9.
Collect timesheets for international staff and volunteers, Leave requests and
prepare leave tracking reports. Submit the same to Finance Admin Director.
Collect timesheets for international staff and volunteers, Leave requests and
prepare leave tracking reports. Submit the same to Finance Admin Director.
10.
Act as a main counterpart to International HR in the HQ office and ensure that
all HR paperwork is submitted and on file timely.
Act as a main counterpart to International HR in the HQ office and ensure that
all HR paperwork is submitted and on file timely.
11.
Assist Finance Officer in preparation of international staff payroll roster
Assist Finance Officer in preparation of international staff payroll roster
National
Staffing-related
Staffing-related
1.
Assist the responsible in-country personnel that oversees national staff in the
development of staff requisitions for national positions
Assist the responsible in-country personnel that oversees national staff in the
development of staff requisitions for national positions
2.
Ensure that all local staff, consultants and volunteers have valid contracts
(either employment contracts or time-limited contracts for different type of
services and assistance)
Ensure that all local staff, consultants and volunteers have valid contracts
(either employment contracts or time-limited contracts for different type of
services and assistance)
3.
Assist the Human Resources Manager for National Staff and her staff in
developing accelerated emergency full cycle recruitment for national positions;
includes interviewing national staff;
Assist the Human Resources Manager for National Staff and her staff in
developing accelerated emergency full cycle recruitment for national positions;
includes interviewing national staff;
4.
Provide training to HR national staff on human resource and recruitment
processes, and supervision of national HR staffing build-out in IMC Field Site
Offices and Sub-Offices;
Provide training to HR national staff on human resource and recruitment
processes, and supervision of national HR staffing build-out in IMC Field Site
Offices and Sub-Offices;
5.
Working with the Human Resources Manager for National Staff and insure
compliance with all local National Personnel Laws, Statutes, and Protocols;
Working with the Human Resources Manager for National Staff and insure
compliance with all local National Personnel Laws, Statutes, and Protocols;
6.
Review Job Description of HR National Team and revise as needed; ensure that
all Job Descriptions are on file and signed by the staff
Review Job Description of HR National Team and revise as needed; ensure that
all Job Descriptions are on file and signed by the staff
7.
Collects national staff timesheets.
Collects national staff timesheets.
General:
1.
Participate as a member of the Senior Management Team meetings and coordination
processes;
Participate as a member of the Senior Management Team meetings and coordination
processes;
2.
Experience working with IMC, in area of finance, administration or human
resources.
Experience working with IMC, in area of finance, administration or human
resources.
3.
Orientation on IMC’s policies and procedures with regard to international staff
investigations of misconduct, performance evaluations, and causes for
dismissal.
Orientation on IMC’s policies and procedures with regard to international staff
investigations of misconduct, performance evaluations, and causes for
dismissal.
4.
Insure and orient on checklist for International/National staff personnel files
so team can update and complete;
Insure and orient on checklist for International/National staff personnel files
so team can update and complete;
5.
Complete other Human Resource related tasks as identified by the Country
Director and the Finance/Admin Director
Complete other Human Resource related tasks as identified by the Country
Director and the Finance/Admin Director
6.
Other duties as assigned by the supervisor.
Other duties as assigned by the supervisor.
Qualifications:
SKILLS
& REQUIREMENTS:
& REQUIREMENTS:
- Bachelor’s
degree required; advanced degree or equivalent combination of education
and work experience preferred - Minimum
four years of human resources experience; with two years experience in
administrative or human resource support functions with a humanitarian
non-governmental organization - Experience
in setting up and managing administration and human resource management
systems in an emergency response setting. - Ability
to solve complex technical, managerial or operational problems and
evaluate options based on relevant information, resources, well-rounded
experience, and knowledge - Excellent
negotiation, representation, skills and the ability to work comfortably
with an ethnically diverse staff in a very sensitive environment. - Ability
to operate at advanced levels of authority and manage significant
activities, budgets, and resources to produce and take responsibility for
results - Demonstrated
attention to detail, ability to follow procedures, meet deadlines and work
cooperatively. - Demonstrated
skills in conflict management - Proven
ability to solve problems independently without direct supervision. - Ability
to work both independently and as part of a team - Strong
organizational and work prioritization skills and attention to detail - Knowledge
of International Medical Corps systems and procedures desirable. - Fluency
in English required
How to Apply
Interested
candidates are required to click here to apply
candidates are required to click here to apply
