International Finance Corporation (IFC) is member of the World Bank Group,
promotes sustainable private sector investment in developing countries as a way
to reduce poverty and improve people’s lives. In addition to its investment
work, IFC is providing Advisory Services (AS) aimed at specific aspects of
private sector development.
The International Finance Corporation’s country office in Ghana, is seeking to
recruit a highly motivated and well-organized Team Assistant who can provide
effective and efficient administrative assistance. The selected candidate
should have good judgment and excellent interpersonal skills. She/he will
contribute to the smooth running of the daily administrative support of the
team under his guidance and supervision of the assigned Team leader and Office
Administrator. She/he will also be ready to play an integral part of a
tightly-knit and motivated team, and to step up to undertake new
responsibilities and challenges with enthusiasm. The office covers Ghana and
five other countries in the West African sub-region: Benin, Burkina Faso,
Guinea, Niger, and Togo. The position will be based in Accra.
This is a
2-year term appointment.
Duties
and Responsibilities:
Duties
will include, but are not limited to the following:
- Providing administrative
assistance to the appointed team, which includes five officers - Preparing correspondence and
documents, ensuring compliance with the IFC/Bank procedures and standards
to meet specific deadlines - Organizing travel arrangements
for members of the team - Using basic keyboard and word
processing skills to assist in the preparation of presentations,
documents, memos, letters, faxes and electronic mail - Provide administrative support
to staff visiting the team and assisting in the preparation and
logistical planning for the team’s events (e.g. conferences, meetings,
seminars etc), working closely with the team and the office events
coordinator as necessary - Performing basic office
functions, to include but not limited to, sorting and distributing
incoming mail and faxes, answering telephones calls in the absence of
members of the team, maintaining unit files and contact databases,
photocopying, handling team courier, etc - Acting as back-up to other
Administrative and Client Support (ACS) colleagues in their absence or
during busy periods - Undertaking the ad hoc duties
that may be assigned
Required
Skills or Experience
Selection
Criteria:
- High School Diploma or
equivalent, with a minimum of 2 years’ relevant office administration
experience - High degree of judgment and
tact in handling, processing and communicating matters of a sensitive and
confidential nature - High degree of motivation,
initiative, flexibility and reliability - Outstanding interpersonal
skills to interact effectively with a range of contacts internally and
externally - Proven ability to work
effectively in a team-oriented, multi-cultural environment, and function
as an effective team member in various groups - Strong written and verbal
communication skills to prepare/draft communications and ensure quality of
written outputs - Proficiency in using advanced
computer applications – Microsoft Office (Excel, Word, PowerPoint);
ability to learn and use new software/technology; knowledge of World Bank
policies and procedures would be an advantage - Effective time management and
organizational skills with the ability to produce high quality work under
pressure - Fluency in English is
essential; working knowledge of French is an advantage
How
To Apply
Apply at
our website: www.ifc.org/careers lick
on”Current Opportunities” and submit your information online. Candidates are
invited to apply no later than January 21, 2012.
No telephone calls, paper mails or faxes will
be accepted
All
applications will be treated in the strictest confidence