ICAP, Procurement and Logistics Officer Jobs Vacancy

MSPH
RWANDA LLC

JOB
TITLE:
Procurement and Logistics Officer – Rwanda PHIA, ICAP Rwanda

LOCATION:
Kigali,
Rwanda

ICAP
at Columbia University is an international non-profit organization that aims to
ensure the wellness of families and communities by strengthening health systems
around the world.

In
partnership with the United States Centers for Disease Control and Prevention
(CDC), ICAP will conduct Population-based HIV Impact Assessments (PHIA) in
specific PEPFAR-supported countries. Each PHIA will define the status of the
national HIV epidemic, guide allocation of resources based on evidence, and
integrate capacity building of country stakeholders in the design, conduct,
analysis, and use of PHIAs.

ICAP,
in partnership with the Ministry of Health (MoH) and the Centers for Disease
Control and Prevention (CDC), is planning to conduct a PHIA to estimate the
population-level impact of the national HIV prevention, care and treatment
programs in RwandaIn addition to providing important programmatic information
to the MoH and relevant stakeholders, this assessment of the national HIV
program is of great value to HIV researchers and public health experts around
the world.

OVERALL
JOB FUNCTION:

Reporting
to the PHIA Project Director, the Procurement and Logistics Officer is
responsible for the tactical coordinating of procurement and logistics of
survey and laboratory goods for the Rwanda PHIA. (S)He will ensure team
adherence to purchasing policies, procedures and practices, and will provide
procurement and logistical support to the Rwanda PHIA project. This position is
grant funded.

RESPONSIBILITIES:

Coordinate
and plan laboratory and/or survey procurements including but not limited
to developing and placing purchasing orders, monitoring delivery
schedules, facilitating customs clearance (including duty-free clearance
where possible), ensuring safe storage upon arrival and coordinating
delivery to endpoints in-country.
Establish,
negotiate and manage key supplier agreements, identify new opportunities,
seek ways to improve efficiencies and ensure purchasing compliance.
Develop
and maintain effective procurement systems, by identifying, and developing
or improving processes and practices to ensure ICAP obtains the best value
for expenditure on goods and services.
Coordinate
the tender and quotation process of ICAP while actively monitoring
procedures across the organization, identifying any deficiencies and
recommending steps for improvement.
Communicate
and report on procurement progress against workplans through developing,
compiling, reconciling and/or updating information in vendor and stock
database/inventory log to provide effective processing, informing
management and reporting.
Liaise
with ICAP’s suppliers to ensure that the most up-to-date data is available
for the supply of goods and services.
Provide
staff training and control to sub-recipient partners relating to ICAP
purchasing processes, procedures, guidelines and general good procurement
practices.
Provide
logistical support and assistance to sub-recipients partners
Other
duties as appropriate

MINIMUM
QUALIFICATIONS:

Diploma
in Procurement / Supply Chain Management / Logistics or business related
field from a reputable academic institution.

PREFERRED
EXPERIENCE AND OTHER SKILLS:

Demonstrated
ability to manage timely procurement and delivery of items with tight
deadlines.
Minimum
2-3 years of experience in Procurement, Supply Chain and Logistics.
Experience
with USG as well as local procurement policies, procedures and practices.
Prior
experience with donor funded projects dealing with HIV/AIDS care and
treatment is desirable.
Prior
experience with lab or survey related procurement also desirable.

Strong
interpersonal and communication (written and spoken) skills in English as
well as relevant local languages.
Proficiency
in relevant computer applications: MS Word, Excel, PowerPoint, Internet,
Email, etc.
Ability
to meet tight deadlines and successfully manage multiple assignments
concurrently.
Ability
to function independently; results-oriented; detail oriented.
Strong
organizational and analytical skills, good attention to detail.
Ability
to problem solves and work as part of a team.

TRAVEL
REQUIREMENTS

May
require periodic trips to partner sites, conferences and/or off site
meetings within Rwanda (requiring overnight stay of up to two days).

MODE
OF APPLICATION

Suitably
qualified and experienced candidates should send their applications, including
a detailed Curriculum Vitae (CV) and cover letter to: icap-jobs-rwanda@cumc.columbia.edu. Please
indicate position being applied for in the subject line and do not attach
certificates. The closing date for receiving applications is January 30th,
2018 at 5:00 PM. Only shortlisted candidates will be contacted.

NOTE: These are local hire
positions and the successful candidates will be employees of ICAP in Rwanda and
subject to the local terms and conditions of employment, which includes a
competitive salary and benefits package.

ICAP
is
an equal opportunity employer, values inclusion and a diverse workforce. All
qualified applicants will receive equal consideration for employment.