Job description
Finance
Assistant
Assistant
The
Friends of the Ottawa Public Library Association (FOPLA) is seeking qualified
candidates for the position of Finance Assistant (FA). Qualified candidates
possess strong organization skills and a high degree of initiative, work
autonomously, and are able to prioritize tasks.
Friends of the Ottawa Public Library Association (FOPLA) is seeking qualified
candidates for the position of Finance Assistant (FA). Qualified candidates
possess strong organization skills and a high degree of initiative, work
autonomously, and are able to prioritize tasks.
Responsibilities:
Financial
Accounting and Support
Accounting and Support
·
Enter all deposits, disbursements, a
Enter all deposits, disbursements, a
ccounts receivable and payable, and journal
entries using QuickBooks accounting software; perform month-end and year-end
closing.
·
Prepare cheques with documentation for signing; make deposits; maintain Excel
and paper financial files.
Prepare cheques with documentation for signing; make deposits; maintain Excel
and paper financial files.
·
Reconcile incoming revenue reports and communicate with FOPLA Local Committee
representatives and the Library Account Manager.
Reconcile incoming revenue reports and communicate with FOPLA Local Committee
representatives and the Library Account Manager.
·
Prepare payroll documents for third-party provider;
Prepare payroll documents for third-party provider;
·
Analyze monthly trial balance for anomalies.
Analyze monthly trial balance for anomalies.
·
Provide monthly financial reports to the Treasurer, with comparisons to budget.
Provide monthly financial reports to the Treasurer, with comparisons to budget.
·
Process the bank reconciliations and prepare monthly Balance Sheet account
reconciliations.
Process the bank reconciliations and prepare monthly Balance Sheet account
reconciliations.
·
Prepare tax receipts for donations and memberships.
Prepare tax receipts for donations and memberships.
·
Prepare and organize the audit working papers for the Treasurer’s review in
preparation for the annual financial audit, and respond to auditors’ requests.
Prepare and organize the audit working papers for the Treasurer’s review in
preparation for the annual financial audit, and respond to auditors’ requests.
·
Process and track volunteer reporting.
Process and track volunteer reporting.
·
Perform all administrative tasks related to the FA position, and assist the
Communications Officer with other core administration.
Perform all administrative tasks related to the FA position, and assist the
Communications Officer with other core administration.
The
FA is funded for 15 hours per week, $19,200 – $22,000 commensurate with
experience. The working schedule may be flexible based on requirements and
deadlines, the availability of the volunteer Treasurer, and the timing of Board
meetings.
FA is funded for 15 hours per week, $19,200 – $22,000 commensurate with
experience. The working schedule may be flexible based on requirements and
deadlines, the availability of the volunteer Treasurer, and the timing of Board
meetings.
Qualifications:
The
following are necessities for the successful candidate:
following are necessities for the successful candidate:
•
Knowledge of accounting principles and experience with accounting procedures
and financial reporting
Knowledge of accounting principles and experience with accounting procedures
and financial reporting
•
Experience with accounting software is a must.
Experience with accounting software is a must.
•
Superior skills in MS Excel.
Superior skills in MS Excel.
•
Self-motivated: ability to prioritize and work independently with minimal
supervision to meet deadlines.
Self-motivated: ability to prioritize and work independently with minimal
supervision to meet deadlines.
•
Excellent interpersonal, teamwork, and verbal communications skills
Excellent interpersonal, teamwork, and verbal communications skills
•
Ability to maintain confidentiality.
Ability to maintain confidentiality.
The
following are desirable for the successful candidate:
following are desirable for the successful candidate:
•
Experience with QuickBooks is preferred.
Experience with QuickBooks is preferred.
•
Skill in other MS Office applications including Word and PowerPoint.
Skill in other MS Office applications including Word and PowerPoint.
•
Work experience in a not-for-profit environment.
Work experience in a not-for-profit environment.
•
Work experience with volunteers including directors and officers of the Board.
Work experience with volunteers including directors and officers of the Board.
How to apply
Applications
must be received no later than: 5:00 P.M. on Friday, November 13th, 2015
must be received no later than: 5:00 P.M. on Friday, November 13th, 2015
Please
submit a resume and cover letter to:
submit a resume and cover letter to:
Friends
of the Ottawa Public Library Association
120 Metcalfe St., 5th Floor
Ottawa, ON K1P 5M2
of the Ottawa Public Library Association
120 Metcalfe St., 5th Floor
Ottawa, ON K1P 5M2
Applications
should be submitted in PDF or MS Word format as one document.
should be submitted in PDF or MS Word format as one document.
No
phone calls please. Email applications preferred.
phone calls please. Email applications preferred.
We
thank all applicants, however only those selected for an interview will be
contacted.
thank all applicants, however only those selected for an interview will be
contacted.
Contact
Name: Hiring Committee
Name: Hiring Committee
How
to Apply: cover letter & resume (as one document)
to Apply: cover letter & resume (as one document)
Email:
FOPLA.books@gmail.com
FOPLA.books@gmail.com
Application
Deadline: Friday, November 13, 2015
Deadline: Friday, November 13, 2015
