Friedrich-Ebert-Stiftung,
a German Foundation working with partners to promote social justice and good
governance, is looking for a candidate to fill in the position of Secretary /
Office Administrator from Mid-October 2018 (or earlier) in our Kigali office.
a German Foundation working with partners to promote social justice and good
governance, is looking for a candidate to fill in the position of Secretary /
Office Administrator from Mid-October 2018 (or earlier) in our Kigali office.
Duties and responsibilities:
- Assist
the Resident Representative (RR) in his internal and external
communication. - Manage
schedule and organize meetings and appointments for RR and programme
managers with partners and visitors. - Act
as the first point of contact: dealing with correspondence,
answering phone calls and emails etc. - Take
accurate minutes of meetings, routine correspondence, and reports. - Assist
in the coordination of conferences, meetings, and travel reservations for
the office. - Ensure
office inventory by tracking office supplies and order replacements as
required - Support
Programme Managers in the planning, preparation, implementation,
and follow-up of in their programme activities and logistics related. - Supervise
the office cleaner - Set
up and maintain hard and soft copy filing systems for records,
correspondence, and other documents of all communications. - Drafting
and proof-reading of text and documents. - Manage
the social media face of the office. - Undertake
other administrative tasks. - Any
other reasonable tasks assigned by the employer.
Qualifications and Experience:
- A
Minimum of a University Degree. - Minimum
of 3 years working experience in office work and coordination and
implementation in activities. - Previous
experience working with a Non-Profit Organization is a very strong
advantage. - Proficient
in the use of computers and office software packages (MS Word, Excel,
etc.) and advance knowledge of spreadsheet and database packages,
experience in handling web-based management systems. - Strong
understanding of confidentiality. - Social,
administrative and logistical skills and highly organized and focused on
details and accuracy. - Understanding the
FES organization profile. - Excellent
coordination, conceptual and writing skills. - An
ability to work on high priority and multitask - Strong
interpersonal communication skills. - Ability
to work in a team as well as independently. - Excellent
written and verbal English language skills, basic German language skills
are an advantage, French and Kinyarwanda language skills are desirable. - Experience
in event management and coordination would be an advantage. - Applicant
must have Rwandan Nationality or is allowed to work in Rwanda. - FES
provides equal employment opportunities.
Remuneration
will be commensurate with experience.
will be commensurate with experience.
How to apply
Download
the application form, fill it out, add your
CV (2 pages maximum) and the cover/motivation letter (2 pages
maximum) and copies of relevant certificates, transcripts and
contact details (including email addresses and telephone numbers) of at least
three references and send all the documents
to: info@fes-rwanda.org Until Friday,
12th of October 2018, 23h00. Only shortlisted
candidates will be contacted.
the application form, fill it out, add your
CV (2 pages maximum) and the cover/motivation letter (2 pages
maximum) and copies of relevant certificates, transcripts and
contact details (including email addresses and telephone numbers) of at least
three references and send all the documents
to: info@fes-rwanda.org Until Friday,
12th of October 2018, 23h00. Only shortlisted
candidates will be contacted.
Download related documents:
