Elizabeth Glaser
Pediatric AIDS Foundation RFP #985523
Human Resources for
Health Data Analyst in Tanzania
REQUEST FOR
PROPOSALS # 985523
Human
Resources for Health Data Analyst
in Tanzania
in support of
ELIZABETH
GLASER PEDIATRIC AIDS FOUNDATION (EGPAF)
Dar es Salaam,
Tanzania
Firm
Deadline: July 8, 2016
12:00pm
Eastern Daylight Time (GMT-4)
The Elizabeth Glaser
Pediatric AIDS Foundation, a non-profit organization, is the world leader in
the fight to
eliminate pediatric AIDS. Our mission is to prevent pediatric HIV infection and
to
eliminate pediatric
AIDS through research, advocacy, and prevention and treatment programs.
For more
information, please visit http://www.pedaids.org.
BACKGROUND
CDC Tanzania and
PEPFAR have been providing technical and financial support to the Tanzania
Ministry of Health,
Community Development, Gender, Elderly and Children (MOHCDGEC) and
National AIDS
Control Program (NACP) to establish and continuously improve monitoring and
evaluation (M&E)
data systems, health information systems and business processes related to use
of health
information. CDC Tanzania has been supporting short-term and embedded technical
experts to work
closely with MOHCDGEC and NACP to strengthen national data systems and
processes that are
required to deliver quality HIV services and collect and manage information for
evidence-based
decisions.
In close
collaboration with the MOHCDGEC, EGPAF will conduct an analysis of various
Human
Resources for Health
(HRH) systems to inform planning and decision making. EGPAF will also
conduct a spatial
analysis of HRH data and its correlation with other key indicators to
contribute
to optimal coverage
and quality of health care services.
PURPOSE/SCOPE
OF WORK
Reporting to Jane
Macha, Technical Advisor for Health Systems Strengthening, and in close
partnership with
EGPAF Headquarters (HQ) and CDC Tanzania, the HRH Data Analyst will be
primarily
responsible for completion of the processes and deliverables in‐country that are outlined
below. The HRH Data
Analyst will also serve as a communication backstop for all in-country
activities related
to this activity, liaising between EGPAF HQ, MOHCDGEC, CDC Tanzania and
other stakeholders.
Consultant
Activities:
The consultant will
work closely with EGPAF HQ and the EGPAF Tanzania Technical Advisor
for Health Systems
Strengthening to ensure the following activities are conducted:
- Organize
and participate in planning meetings with MOHCDGEC and CDC Tanzania to
review current HRH
data management systems and to determine the necessary steps to
proceed with
analysis.
- Lead
biweekly progress conference calls with EGPAF HQ and EGPAF Tanzania and
provide monthly
written progress reports to EGPAF HQ and EGPAF Tanzania to inform
project quarterly
reports.
- Working
closely with HRH staff from MOHCDGEC, CDC Tanzania and other US and
Tanzania government
agencies as needed, determine the necessary data elements (in
addition to GIS
information) to conduct a meaningful analysis for presentation to
MOHCDGEC and CDC. As
needed, clean the outputs of the three systems in order to
make the data
usable.
- Conduct
data cleaning, analysis, and prepare findings. Include key MOHCDGEC staff
and provide hands-on
mentoring during this phase in order to build capacity around HRH
data analysis.
- Review
any existing MOHCDGEC HRH data analysis and use plans and advise on
operationalizing
them. Work with MOHCDGEC to develop plan to align/integrate
various HRH data
systems for future analysis and use.
- Build
capacity of MOHCDGEC on data analysis and use and how to follow
analysis/use
plans. This may
involve designing and facilitating onsite training/mentorship to ensure
continued HRH data
use.
- Act in
an advisory role to MOHCDGEC in preparation for the 2016 HRH country
profile. - Other
activities as negotiated with EGPAF HQ and EGPAF Tanzania.
Consultant
Deliverables:
The consultant will
ensure that the following deliverables are met:
- Agendas
and meeting summaries to support planning meetings with MOHCDGEC - Agendas
and meeting summaries as necessary for EGPAF HQ/Tanzania conference calls - Monthly
written progress reports submitted to EGPAF HQ and EGPAF Tanzania Health
Systems
Strengthening Advisor by the 5th of each month
- A
written report and presentation containing the results of the HRH data
cleaning and
analysis exercise (a
mapping document of all HRH system in TZ that MOHCDGEC or
implementing
partners are using, their use, and a feasible plan for integrating these
system to reduce
duplication and align the systems.)
- Produce
an onsite data analysis and one mentorship report (to be replicated by
MOHCDGEC)
- Presentation
of spatial analysis results to MOHCDGEC and CDC Tanzania - Final
assignment report (template and table of contents to be provided by EGPAF
HQ) - Revised
data analysis and use plan for MOHCDGEC
MINIMUM
REQUIREMENTS:
Fluent in both written and spoken English·
At least a Master’s Degree in Public Health,
Biostatistics or Computer Science, or a·
related field
Able to work legally in Tanzania as a resident
or through a valid work visa (must provide·
documentation of
work visa)
Currently reside in, or be willing to
temporarily relocate to, Dar es Salaam, Tanzania for·
the duration of the
contract period
Able to begin work on or before July 31, 2016·
PREFERRED
QUALIFICATIONS:
Speaking ability in Swahili·
Previous experience working in Tanzania·
Knowledge of programming languages, relational
databases, statistical packages, GIS·
applications,
interactive data dashboards, and Windows programs
Elizabeth Glaser
Pediatric AIDS Foundation RFP #985523
Human Resources for
Health Data Analyst in Tanzania
Page 3 of 5
Experience working with senior-level
representatives from donors, implementing·
partners, and
government agencies
A minimum of 5 years’ experience in Public
Health with at least 2 years’ demonstrated·
practice in national
level data management and analysis
A strong background in data management
systems, capacity building, and project·
management and
implementation
FOUNDATION
RESPONSIBILITIES:
The HRH Data Analyst
will provide all deliverables to EGPAF HQ, which assumes ultimate
responsibility for
all documents and deliverables submitted to CDC. EGPAF HQ will directly
liaise with CDC
Atlanta and provide direction and support to the Consultant in the
implementation of
all project-related activities. All deliverables will be submitted to EGPAF HQ
for review and further
dissemination.
LOGISTICS:
Equipment
and/or Materials Required
The consultant will
provide their own laptop and mobile phone for use on project-related
activities.
Specific
Timeframe
The period of
performance for this agreement is three (3) months from the date of a signed
consultant contract.
Projected start date is July 31, 2016, but is subject to change. Contract may
be extended at
EGPAF’s option.
Location of
Work
Consultant will
perform all tasks in Dar es Salaam, Tanzania. Office space with access to the
internet and
printing facilities will be provided at the Ministry of Health offices.
KEY CONTRACT
TERMS:
The anticipated
contract type is fixed price plus approved expenses. The following expenses
will
be reimbursed by the
Foundation: air travel to Tanzania (one round-trip, if Consultant not
currently located in
Tanzania); housing allowance in Dar es Salaam; monthly living stipend; and
local transportation
to support work-related activities. All other projected costs must be included
in the fixed price
proposed by the Offeror.
Unless stated
otherwise in this RFP, the Consultant is responsible for providing equipment
and/or
supplies required to
perform the services.
All deliverables
provided to the Foundation must be furnished for the use of the Foundation
without royalty or
any additional fees.
“Materials” will
include everything prepared by Consultant pursuant to this Contract, including
without limitation,
the Deliverables, reports, creative and other materials, manuals, studies,
photographs,
negatives and all other documents. All Materials developed under this Contract
will
be owned exclusively
by the Foundation. Consultant will not use or allow the use of the Materials
for any purpose
other than Consultant’s performance of the Contract without the prior written
consent of the
Foundation.
The Consultant will
be responsible for obtaining all applicable visas and/or work permits.
The Foundation will
provide supplemental business traveler medical coverage and security and
natural disaster
evacuation coverage for a non-local Consultant for the duration of the
consultancy spent in
Tanzania, at no cost to the Consultant, if desired. The medical coverage is
supplemental only,
and will only cover persons who already have general medical insurance
coverage. The
Offeror should indicate in the financial proposal if this coverage is
requested. Note
that the
supplemental medical coverage is a standard benefit. The consultant therefore
is not
required to quote
the cost of this supplemental insurance in the financial proposal, and request
of
this supplemental
insurance will have no influence on the evaluation of proposals.
EVALUATION
CRITERIA AND SUBMISSION REQUIREMENTS:
The Foundation will
accept the proposal that presents the best value. All proposals will be
evaluated against
the following Evaluation Criteria. Each proposal must contain the items listed
in the Submission
Requirements column in the following chart. Please submit your Submission
Requirements in the
order that they appear below, and label each with the RFP # (985523).
Evaluation
Criteria Submission Requirements Weight
Past performance of
similar work
- One or
more samples of prior similar work (e.g., project reports, GIS
assignments, consultancy reports, reports or evidence of prior data
cleaning and analysis exercises, evidence of prior experience with HRH
data/projects, etc. for which the Offeror has led the process) - Three
(3) professional references from similar past projects with current phone
and email contact information 35% Consultant’s proposed process and
approach to meet project needs efficiently - A
maximum 5-page written proposal explaining Offeror’s specific process for
completion of activities and deliverables listed in this RFP 35% Total
fixed price - A brief
financial proposal detailing the total fixed price for all activities, as
stated in Key Contract Terms above 15% Qualifications of proposed
Consultant - Cover
letter - CV/Resume
of Offer or 15%
Total 100%
All applicants are
required to be registered and authorized to perform the scope of work in the
place of
performance.
PROPOSED
TIMELINE:
17 June 2016 – Release of RFP
24 June 2016 – Submission of Contractual
and Technical Inquiries to: Shauna Eisenberg, Senior
Operations Officer, ProjectDELTA@pedaids.org. No phone
calls please.
28 June 2016
–
Question and Answer Response Document posted on EGPAF website at
Elizabeth Glaser
Pediatric AIDS Foundation RFP #985523
Human Resources for
Health Data Analyst in Tanzania
8 July 2016 – Completed proposals must
be delivered electronically by 12:00pm Eastern
Daylight Time to:
Shauna Eisenberg, Senior Operations Officer, ProjectDELTA@pedaids.org.
22 July 2016
– Final
decision announced and Offerors notified
31 July 2016 – Contract executed and
Services begin.
Please note
it is our best intent to comply with the above timeline but unavoidable delays
may occur.
ADDITIONAL
INFORMATION
All
proposals and communications must be identified by the unique RFP# reflected on
the
first page
of this document. Failure to comply with this requirement may result in
nonconsideration
of your
proposal.
Any proposal not
addressing each of the foregoing items may be considered non-responsive. Any
exceptions to the
requirements or terms of the RFP must be noted in the proposal. The
Foundation reserves
the right to consider any exceptions to the RFP to be non-responsive.
Late proposals may
be rejected without being considered.
This RFP is not an
offer to enter into agreement with any party, but rather a request to receive
proposals from
persons interested in providing the services outlined below. Such proposals
shall
be considered and
treated by the Foundation as offers to enter into an agreement. The Foundation
reserves the right
to reject all proposals, in whole or in part, enter into negotiations with any
party, and/or award
multiple contracts.
The Foundation shall
not be obligated for the payment of any sums whatsoever to any recipient of
this RFP until and
unless a written contract between the parties is executed.
Equal
Opportunity Notice.
The Elizabeth Glaser Pediatric AIDS Foundation is an Equal
Employment
Opportunity employer and represents that all qualified bidders will receive
consideration
without regard to race, gender, color, religion, sex, or national origin.
ETHICAL
BEHAVIOR:
As a core value to
help achieve our mission, the Foundation embraces a culture of honesty,
integrity, and
ethical business practices and expects its business partners to do the same.
Specifically, our
procurement processes are fair and open and allow all vendors/consultants equal
opportunity to win
our business. We will not tolerate fraud or corruption, including kickbacks,
bribes, undisclosed
familial or close personal relationships between vendors and Foundation
employees, or other
unethical practices. If you experience of suspect unethical behavior by a
Foundation employee,
please contact the Foundation’s Ethics Hotline at
www.reportlineweb.com/PedAids/.
Any vendor/consultant who attempts to engage, or engages,
in corrupt practices
with the Foundation will have their proposal disqualified and will not be
solicited for future
work.
Submission of
Contractual and Technical Inquiries to: Shauna Eisenberg, Senior Operations
Officer, ProjectDELTA@pedaids.org. No phone calls please.