(REF: EAC/HR/2012/022)
Grade: P2
Organ: East African Legislative Assembly
Office: Office of the Clerk
Department: Sergeant- at -Arms
Reports to: The Clerk
Main purpose of the job:
To provide effective and efficient security and safety, procedural and ceremonial, housekeeping
and common services to the Legislative Assembly
Duties and Responsibilities:
1. Formulate security policies, strategies and procedures to be followed when the House is in
Session.
2. Lead the Speaker to and from the House at each sitting and be present throughout the
sitting to act as directed by the Speaker and to lead the president when performing official
Parliamentary roles.
3. Ensure security of the Assembly Assets, the Hon. Speaker, Hon. Members and staff and all
the strangers/visitors entering the precincts of the Assembly.
4. In liaison with the police and court, investigate and prosecute any offence committed
within the precincts of the House.
5. Carry and protect the Mace as a symbol of authority and smooth conduct of business of
the House.
6. Provide information and services for Members and staff including office accommodation,
furniture and fittings, booking for Committee rooms and bookings for Chamber Galleries,
coordination of transport, maintenance of building and housekeeping services, and advise
the Speaker on the broadcasting and televising policy.
7. Ensure orderly admission and conduct of stranger to any part of the Assembly by issuance
of entry cards.
8. Keep any fire arms and any other prohibited properly brought into the precincts of the
Assembly.
9. Effective and efficient maintenance services to the buildings, grounds and in liaison with
user departments furnishes the offices and Committee rooms.
10. Act as Custodian of all Parliament building keys including keys for pigeonholes.
11. Provide a one stop shop booking services for all activities which school groups
and educational tours engage in when visiting Parliament and conduct tours
of Parliament and hospitality events.
12. Execute laws and orders of the House and any other directives of the Speaker.
13. Provide Safety and Fire measures, health protection and First Aid Services. This includes
the developing an emergency preparedness and response policy, Training and awareness
of the same, etc.
14. Prepare progress and annual reports of the department; and
15. Promote a positive corporate culture and image of the Community/Assembly.
Qualifications and Experience:
A Masters Degree in Social Sciences, Law, Security Management or related field.
8 years of experience in a similar position with 3 years at senior level. Must have a security
training background and/served in the forces at the rank of Chief Inspector of Police or Major in
the Army. Knowledge of the dynamics and operations of a Regional Parliament is essential.
Skills and Competencies:
Good analytical skills, communication skills, report writing, planning and organization,
presentation skills, persuasiveness and adaptability, innovativeness, decision making, clear
judgement, problem – solving skills, team building, supervisory skills, computer skills,
networking skills, ability to meet strict deadlines, ability to work under minimum supervision in a multicultural environment.
TERMS AND CONDITIONS OF SERVICE
This post is tenable on a five (5) year contract term renewable upon satisfactory performance.
This position is subject to the application of the Quota System.
FRINGE BENEFITS
All posts offer attractive fringe benefits including housing allowance, transport allowance,
education allowance, a medical scheme, and insurance cover.
HOW TO APPLY
Interested candidates should submit their applications by registered mail, courier service, e-mail
or dispatch together with Curriculum Vitae, copies of both academic and professional
certificates and testimonials, names and addresses of three referees, and day time telephone
contact to:
The Secretary General
East African Community
P. o Box 1096
Arusha – Tanzania.
Fax No: +255 27 2504255/ +255 27 2050281
E-mail: vacancies@eachq.org
To be received not later than 27th March 2012.
Female Candidates are particularly encouraged to apply.
