About US:
The East African Community is a regional intergovernmental organization
comprising the Republic of Burundi, the Republic of Kenya, the Republic of
Rwanda, the United Republic of Tanzania, and the Republic of Uganda with its
Headquarters in Arusha, Tanzania. The EAC mission is to widen and deepen
economic, political, social and cultural integration to improve the quality of
life of the people of East Africa through increased competitiveness, v
alue
added production, trade and investments.
Job Summary: The
Senior Records Officer will manage a well-defined records’ management system
and service for the safe handling, custody, storage, retrieval, exploitation
and disposition of EAC records and documents. The incumbent will also formulate
strategies, guidelines and procedures for Information management such as
establishment of digital archives for the EAC records.
Key Duties and
Responsibilities:
Formulate strategies, policies and plans for Records management in liaison with
technical departments; –
Prepare budget estimates in accordance with MTEF guidelines for Risk management
equipment, supplies, and requisite hardware and software;
Develop project proposals for funding by development partners;
Prepare an annual work plan for the division;
Work closely with external contact in the academia, international institutions
and regional bodies;
Maintain and continually update the Management Information System;
The incumbent will also cllect relevant data from partner states on policy
trends;
Develop retention and disposal schedules for EAC records and present the
schedules to Management for approval;
Facilitate Implementation of registry system and maintenance of the system
standards.
Carry out periodic operational audits to check system performance;
Conduct user sensitization seminars as and when need arises;
Prepare all the section annual, quarterly progress reports;
Supervise and appraise the registry staff;
Work closely with IT and other user departments on technical issues such
updates for the TRIM and INSPIRO;
Carry out system reviews for relevance in liaison with IT department;
Provide or share information with authorized users as and when required;
Qualifications,
Skills and Experience:
The ideal candidate for the East African Community Senior Records Officer job
vacancy must hold a Master’s Degree In Records and Archive Management,
Information Science or an equivalent degree from a recognised
University/Institution.
At least eight years of relevant experience, with three years at Senior level.
Skills and Competencies: Must have analytical customer care and capacity
building skills. Must think strategically, have planning and organization
skill, should be creative and innovative with good supervisory skills
Age: Below 55 years
How to Apply:
All suitably qualified and interested Ugandan candidates are advised to send
their applications, detailed curriculum vitae, photocopies of academic
certificates, names and contact details of three (3) referees, and a copy of
National Identity Card, Birth Certificate or Passport showing the date of
birth. Please quote the respective reference number on both the application
letter and the envelope. For electronic submissions, please quote the
respective reference number on the subject of the email and forward to the
address given below.
NB:
Please submit your application either electronically or in hard copy but not
both.
Applications which do not: indicate nationality and age; the reference number;
an application letter attached; have certified copies of their academic degrees
and other professional certificates; or fail to provide three referees shall be
disqualified.
All invitations for
interviews shall be done in writing to:
The Director,
Executive Selection Division,
Deloitte Consulting Limited,
10th Floor PPF Tower
Cnr of Ohio Street & Garden Avenue:
P O Box 1559 Dar-es-Salaam, Tanzania
Fax +255(22) 2116379
E-mail to:
esd@deloitte.co.tz
Deadline: Monday,
15th August 2016, 17:00Hrs.
