Danish Refugee Council,Temporary Human Resources/Administration Assistant Jobs Vacancy

gency assistance to address the short
term influxes from the neighboring countries as well as to address the sustainable
solutions for the refugees. DRC is also the lead of a Consortium (Save the
Children, ZOA, and CEFORD) for the implementation of an EU Trust Fund project
in Adjumani, Kiryandongo and Rhino camp.

• Monitor
  any changes in national laws related to DRC/DDG operations, e.g. Labour
  Law.
• Perform
  general clerical duties, including photocopying, filing and mailing
• Routinely
  re-order office supplies
• Manage
  the filing, storage and security of documents, including HR files, project
  assets, consumables, etc.; ensure all documents are filed according to the
  guidelines in Operations Handbook
• Maintain
  a tracking system for all communications (in-coming and out-going) by
  receiving and forwarding to the responsible staffs, and circulating from
  DRC/DDG staffs to external parties.
• Chair
  weekly meetings and send minutes to Kampala

• Maintain
  confidential, accurate and up to date records of all staff (i.e. personnel
  information and management systems)
• Maintain
  an updated Staff Database including tracking contract dates and extensions
• Ensure
  staff management and follow up for the office: record staff absences,
  overtime, holidays, contracts, contract renewals and end of contract
  documents and payments, explain policies to staff and implement procedures
• Track
  staff leave and support Supervisors in ensuring leave planning is done
• Maintain
  the HR filing system, including update of all paperwork
• Prepare
  office payroll, tax and social insurance documentation on a monthly basis
  for checking and authorisation by Area Program Manager, and ensure timely
  payment of these
• Prepare
  recruitment planner to acquire authorization for every position and ensure
  a transparent and fair recruitment procedure in liaison with Area Manager
  and HR Kampala
• Prepare
  all casual/Volunteer contracts with guidance and support from Kampala HR
  and maintain records of all contract related information; and ensure those
  are paid on a timely basis.
• Maintain
  Administrative guidelines and update if procedure changes
• Ensure
  compliance with all DRC/Donor HR and Admin procedures and liaise with Area
  Manager and Kampala HR unit for support in attaining this.

• Ensure
  that all finance/admin/HR procedures are carried out according to DRC
  standards and in a transparent way
• Supervise
  Guards, office attendant and Housekeeping staff and manage their
  schedules, leave planning and other HR needs
• Take
  initiative to ensure targets are prioritised and achieved before stated
  deadlines.
• Ensure
  that a good relations with the district authorities are fully maintained
• On
  request perform any other additional duties assigned by the supervisors in
  order to allow the organisation to function optimally.
• This
  job description is not a definitive task list but has been done to clarify
  the responsibilities of the employee.
• I
  have read and understood this job description and I agree to perform the
  duties stated herein to the best of my ability.

• Degree
  in Human Resources, Social Sciences and any other related field with at
  least 3 years work experience in Human Resources and Administration in
  INGOs.
• Excellent
  knowledge in Administration management and day to day running of office.
• Possess
  strong Organizational skills.
• Fluent
  in written and spoken English.
• Proven
  commitment to work Only for a short period and still be result oriented.
• Knowledge
  of working in challenging environments.

• Proven
  ability to manage large and varied workloads, and can manage stress
  constructively.
• Proven
  ability to prioritize tasks, meet deadlines and work with limited
  supervision.
• Pro-active,
  stable and robust character and a good team-player.
• Excellent
  communication skills, calm and a good sense of humor.
• Excellent
  interpersonal skills and demonstrated ability to establish effective
  working relations at all levels.

1. A
   cover letter (1 page) in which you explain why you are interested in the
   position and how you meet the qualities and qualifications criteria and
   salary expectations.
2. Concise
   and accurate CV (maximum 3 pages). The CV should include information about
   your qualification, relevant training courses, Work experience, name and
   contact details of 3 relevant references.