Danish Refugee Council (DRC)Jobs Vacancies

Danish
Refugee Council (DRC) is a Danish international non-governmental organisation,
which promotes and supports durable solutions to the problems faced by refugees
and internally displaced people all over the world. DRC is present in more than
30 conflict territories around the world assisting displaced people with
shelter, food, income generating activities, and wide range of other
assistance. It is of utmost importance for DRC to work in compliance with the
DRC Accountability and Quality Management system and national legislations.
Smooth, reliable and effective operational systems are preconditions for DRC to
maintain its position as a trustworthy and reliable partner for our donors and
an accountable organisation towards our beneficiaries.

We
are recruiting to fill the position below:

Job
Title: Warehouse/Fleet
Officer (National Contract Only)
Location: Mubi, Adamawa

Overall
Purpose of the Role

The
Warehouse and Fleet Officer is responsible to the Logistics and
Procurement Officer on a day to day basis, overall reporting to the
Logistics and Procurement Manager, and with technical supervision by the
Senior Logistics Officer and Fleet Manager.
This
includes routine repairs, facilitating all movement needs and monitoring
of field movements. With (number of vehicles) and (number of staff), the
Fleet Officer position will demand a highly motivated, detail oriented
individual who will be able to solve challenges as they arise.
Warehouse
responsibilities include management of all warehouses and stores in
compliance with operational and documentation standards, ensure correct
and timely dispatch and receipt of non-food and food commodities in
support of a range of programme activities, and maintenance of full and
compliant documentation and reporting.
Fleet
management responsibilities include facilitating and coordinating
movements (Road and Air), maintenance, and planning of all vehicles
operated by DRC in (primary location) including field locations.

Responsibilities
Fleet Maintenance:

Oversee
the repair and maintenance operation for all project vehicles in the
designated office(s).
Oversee
assigned fleet’s operations and make direct reports to the supervisors and
Area Manager as required on fleet performance and other operational
requirements.
Coordinate
vehicle concerns and issues with the relevant managers as required.
Work
with the drivers to ensure a regular maintenance schedule for all vehicles
and ensure that log books are kept up to date.
Research
and develop specifications for vehicles, equipment, supplies and
materials.
Plan/develop
and execute a vehicle and equipment replacement schedule.
Determine
the need and benefits of out-sourcing vehicle repairs or services.
Negotiate
and establish repair cost or parts pricing with commercial vendors.
Work
with the Safety Officer and Safety Advisor on activities related to
dispatching, routing, and tracking vehicles.
Manage
the service contracts for fueling of vehicles to ensure proper use of fuel
rations; maintain log and account for fuel and oil storage tanks
Obtain
and maintain annual inspections by regulatory authorities or in line with
contractual obligations from counter-parties.
Maintain
daily inspections.
Conduct
local safety meetings.
Oversee
and schedule fleet maintenance and repairs.
Oversee
proper maintenance of parts and other consumables’ inventory.
Responsible
for operations ground safety.

Inventory
Management, Documentation and Reports:

Maintain
equipment records in accordance with federal, state and local laws, policy
or regulation.
Collect
log books from each vehicle at the beginning of every month and summarize
the data and report for management use.
Provision
of monthly vehicle maintenance reports.
Provide
reports on vehicles attracting unusually high maintenance costs.
Ensure
faults on vehicles are identified on time and secure approval from the
relevant supervisor before they are submitted for repairs.
Ensure
accidents are promptly reported
Maintain
files by vehicle in a complete and up-to-date manner. Files to
contain all information pertaining to a particular vehicle, including
Fixed Asset Notice Forms, COF, Tax, Insurance, Accident Reports and
maintenance details
Provide
mileage and amount of fuel used per vehicle, through vehicle log books and
regularly provide reports to monitor and control.
Make
sure that each vehicle always has a vehicle logbook and they are properly,
accurately and consistently filled in.

Procurement:

Prepare
purchase requisitions for parts and supplies; review vendor bid responses
for tools, equipment, parts and services; monitor expenditures.

Human
Resources:

Manage
the driver’s time sheet and over time charges, ensuring the overtime is
not excessive and time sheet are properly completed.
Manage
the Performance Review process of the driver pool, ensuring that driver’s
self-assessment forms are properly completed and submitted in time.
Make
and advise recommendations to Human Resources Department, through
the Human Resources Officer, on training, annual leave or off-days,
scheduling, reprimanding, hiring, and termination of recalcitrant
employees
Develop,
maintain and ensure adherence to disciplinary procedures and drivers’
orientation program
Plan,
organize and manage the work of subordinate staff to ensure that the work
is accomplished in a manner consistent with organizational requirements.
Perform
related work as required.
Ensure
management of the base and warehouse stocks according to WFP and DRC
operational standards:
Ensure
all deliveries are conform with delivery notes and/or waybills.
Update
the monthly inventory and complete stock reports.
Ensure
that every item in the store has up-to-date stock cards and bin cards.
Clean
the store daily and ensure it is regularly disinfected and ventilated,
check products and floor for pest infection.
Store
all items on pallets.
Check
the temperature and humidity of the store.
Remove
infected products, keep them separate and inform the line manager.
Separate
food products from other products.
Ensure
security guards are trained properly.
Support
cargos and shipments
Complete
the various shipping documents in time including GRNs.
Supervise
and support packaging, loading and offloading of supplies and equipment.
Liaise
with transporter (if needed)/ DRC driver on the handover of received
shipments, check deliveries, sign delivery notes/ waybills, issue
reception notes and make sure these are kept on file.
Check
the quality of the food items and non-food items to be stocked.
Examine
the deliveries: quantity, quality, documentation.
Check
the sanitary conditions of the products entering.
Report
any problem with the quality or quality.

Reporting
& Archiving:

Provide
sitreps to managers on deliveries and distributions.
Physical
inventory report upon return from deployment.
Archive
all warehouse documents (stock cards, stock reports), shipping documents
(delivery notes, waybills, reception notes) as per DRC standard
guidelines.

Experience
and Technical Competencies
Essential:

A
minimum of two years’ experience in warehouse management.
Experience
with vehicle / fleet management.
Must
be a mature, motivated, problem solving individual with high levels of
initiative.
Minimum
of two years of relevant administrative management experience, preferably
with an international organization/NGO.
Strong
IT skills (especially MS Office).

Desirable:

A
certification in motor vehicle mechanics or transportation will have an
added advantage.
Demonstrate
excellent written and oral communication skills.
Must
demonstrate a good understanding of contemporary management best
practices.
Demonstrate
high level of initiative, diplomacy and tact.
Must
be flexible and be able to work independently and as part of a team.
Good
supervision skills and report writing.
Proven
level of integrity and honesty.
Willingness
and ability to travel to field locations regularly and sometimes on short
notice.

Education:
(include certificates, licenses etc.)

Bachelor’s
Degree in Business Administration, Mechanical Engineering, Logistics or
any other related qualification.

Languages:
(indicate fluency level)

Fluency
in written and spoken English.
Fluency
in Hausa and either Higi or Margi.
Other
local languages are a plus.

Key
Stakeholders: (internal and external)
Internal:

Line
managers and technical counterparts.
Project
managers.
Safety
team.
Finance
staff.
Programme
staff in the Mubi office.

External

Representatives
of other Projects.
Contractors
and suppliers.
Government
representatives.
Clients
of the DRC Nigeria Programme.
Vehicle
dealers and repair agencies, Insurance agencies, FRSC, VIO.

Conditions

Availability:
ASAP
Salary
and conditions: In accordance with Danish Refugee Council’s Terms of
Employment;
The
income will be subject to statutory deductions as per applicable Nigeria
laws.
The
employee is responsible for the tax returns.

How
to Apply
Interested and qualified candidates should:
Click here to apply

Job
Title: Consultant:
Mediation Training in Nigeria
Locations: Borno and Adamawa

Purpose
of the Consultancy

In
September DDG will carry out training in mediation, dialogue facilitation
and conflict analysis of the staff based in different north-eastern states
of Nigeria (Adamawa, Borno).
This
is with the objective to train staff to be able to carry out neutral and
impartial mediation and dialogue facilitation at the community level and
work with community leaders or others involved in the same.
The
next step will be to develop a training of trainers of staff and Community
Based Organisations, so that the staff and the CBOs can then do training
adapted to the communities.

The
services and key deliverables required will be the following:

Consultant(s)
to develop a participant manual and trainers’ manual on neutral and
impartial mediation. The manual should clearly describe:

The
preparatory work prior to mediation and dialogue (conflict analysis and
mapping of actors)
What
is mediation and how does it differ from arbitration, conciliation, and
facilitation and the pros and cons of each process
The
relevance and limits of neutral and impartial processes in addressing
violent conflicts
What
are the different steps of the mediation process, and what does each step
entail
What
are the opportunities and limits of mediation. How mediation can be used
in violent conflict context and what are the risks involved (do no harm
approach)
What
are the differences and similarities between two (2) party or multi-party
mediation.
What
are the differences and similarities between mediation and dialogue
facilitation
What
are the key elements and the steps of dialogue facilitation processes.
What
are the key communication tools involved in mediation processes with a
description of key tools, elements and examples of:

Active
listening
Reformulation
/ paraphrasing
Reframing
Mirroring
(reflecting emotions)
Questioning
Summarising
Non-verbal
communication
Non-violent
communication
Managing
emotions

How
to ensure quality of mediation processes, including supervision and
coaching framework
How
to evaluate the processes of mediation and dialogue facilitation and
their outcomes In collaboration with DDG and as relevant other required
elements will be incorporated in the material.

Support
the 2 first weeks of training and possibly a 3rd week of field practice.
Training will take place in a field location where DRC-DDG has a field
office.
The
Global AVR advisor and AVR Manager should be associated to contribute to
parts of the material development and training and be coached by the
consultant trainer
The
consultant(s) will base the trainings on input from Global AVR Advisor and
Nigeria team, and the context, develop material that will serve for
trainings on the Nigeria programme, but also serve as a basis for future
trainings on DDG programmes and partner organisations. The material will
be 2×1 week (5 days) training modules based on above as well as a manual
with field practice guidelines.
Consultation
and harmonization of approaches with other stakeholders, other
humanitarian partners and relevant actors, should be sought wherever relevant.
The
material developed and copyright will solely belong to DDG and relevant
partners, it will be the basis for similar trainings on other DDG
programmes and partnerships.
The
aim is also to share with other Humanitarian organisations (open source)
for development of best practices within mediation adapted for
humanitarian contexts and programmes.

DRC/DDG’S
Responsibilities
DRC/DDG will provide the following:

All
available documents as Annex B & C and contacts requested by the
consultant,
Guide
the consultant on the important stakeholders and area
Consultancy
fees at a mutually agreed rate.
DRC
Regional Office will organise the travel to Abuja.. Accommodation will be
arranged by DRC – unless agreed otherwise. Support in Visa processing will
be arranged by DRC Country Office, which will arrange travel and transport
within Nigeria.

Reporting
Arrangements

The
consultant shall work under the direct supervision of DRC/DDG Global AVR
Advisor and/or Head of Program / AVR Manager.
Administratively
the consultant is expected to work with DRC/DDG Head of Bases in the areas
of operation.
DRC/DDG
programme staff in the field will provide support as required.

Timing
and Duration of Assignment
The consultancy will consist of a duration of 5-8 weeks, including additional
days of preparatory work, from 20 august to 2017 through 6 October 2017. We
foresee the needs for the development of the material and the training
(training expected to start Monday, 11th September) in Nigeria to be as
follows:

Preparation
phase: 10 – 14 days preparation and delivery of draft material
1st
week basic training: introduction to conflict management processes,
mediation, dialogue facilitation and conflict analysis
2nd
week: more in depth focus on mediation and dialogue facilitation
3rd
& 4th week: practice first in class and then supervised field practice
and finalize the training materials with field practice guidelines.

Expected
Profile of Consultant

A
postgraduate qualification in conflict prevention, international
relations, African Studies, peace studies, political science or related
field
At
least 5 years’ experience of working on issues related to stabilization,
conflict management, University degree in a relevant discipline
Minimum
one previous experience working with an INGO involved in Armed Violence
Reduction.
Experience
with accreditation/certification in Mediation training
Proven
record of training, mentoring and developing the capacity of staff in the
fields of mediation and peacebulding.
Proven
experience of developing training material
Experience
of working in challenging and insecure environments
Diplomatic,
patient and persistent.
Fluency
in written and spoken English
Experience
working in diverse and cross-cultural context
High
degree of computer literacy – fully proficient in use of word, excel and
PowerPoint
Willing
to live in shared team house

Terms
& Conditions
Daily rate charge to be negotiated, provision of an international flight to and
from Nigeria, local travel, and accommodation. Insurance package could be
negotiated if needed.

How to Apply
Interested and qualified candidates should:
Click here to apply

Note

The
position is for NIGERIAN NATIONALS ONLY.
Only
motivated applications that address the stipulated duties and meet the
required qualifications, sent together with a CV, will be considered.
CV-only applications will not be considered.
Applications
sent/received after the deadline will not be considered.
Only
short-listed applicants will be invited for written test and oral
interview.