COOPI – Cooperazione Internazionale,Base Administrator Jobs in Malawi

e fight against poverty
and the promotion of human rights. Its major donors are and have been the
European Commission (of which it is one of the main European partners),
the World Food Program, UNICEF, the World Bank, USAID, UKAID, Irish AID, the
Norwegian Embassy, DFID, ECHO, The Italian Ministry of Foreign Affairs, UNHCR,
UNHABITAT, WHO and FAO. COOPI also receives support from public bodies,
foundations, enterprises, private citizens (over 20,000) and volunteers. Thanks
to the professionalism and the commitment of 129 humanitarian collaborators and
more than 4,500 local collaborators, in 2014 COOPI reaches 5 million
beneficiaries.

• Ensure
  compliance with financial and other requirements set by the Donors and
  COOPI internal financial and administrative procedures.
• Monitor
  cash flows and supervise petty cash handling.
• Ensure
  proper administration for outstanding debtors and creditors, follow-up
  overdue and signal potential problems in timely manner.
• Produce
  monthly cash and bank reconciliation statements.
• Prepare
  monthly, quarterly and yearly projects’ financial reports
• Control
  and assure compliance of program expenditures with program budgets.
• Prepare
  payment vouchers and verify supporting documents for project and
  administrative expenditure. Ensure classification of all financial
  information and documents in accordance with the projects and respective
  budget lines.
• Ensure
  appropriate filing system of financial documentation is in place, accurate
  and updated.
• Provide
  timely and systematic monitoring of program expenditures as well as timely
  budget program forecasts.
• Prepare,
  on a monthly basis, financial reports and/or requests to be sent to COOPI
  Milan HQs.
• Supervise
  and manage program staff: supervise preparation of contracts for personnel
  staff. Manage contracts of local and international staff and supervise
  administration staff.
• Application
  of mechanisms relative to any on the job training of personnel
  working on the project.
• Coordinate
  and supervise overall policy implementation for the human resources of
  Salima base, included Labour Law application, recruitment and that staff
  salaries are effectively paid to eligible staff and an audit trail of
  records is maintained.
• Supervise
  preparation of lease contracts, contracts with suppliers and any other
  contract issued by the program. Ensure that contractual commitments are
  accurately tracked.
• Supervise
  appropriateness and updating of all procurement documentation at the
  various steps of the procurement process. Ensure budget availability of
  expenditures and that appropriate authorizations are in place
• Ensure
  that taxes are timely remitted to relevant authorities.
• Bring-up
  date the stock inventory.

• University
  degree in social sciences, business or technical sciences.
• A
  minimum of five years of relevant working experience.
• Experience
  in international relief and development in African countries in a similar
  position
• Experience
  in logistics, procurement and security matters is a strong advantage.
• Previous
  work experience in the region is a plus.
• Demonstrated
  effective verbal and written communication, negotiation skills,
  multi-tasking and organizational skills.
• Proven
  capacity to work in a team is essential. Experience in managing staff is
  an advantage.
• Experience
  in liaising with governmental/local authorities, IOs and NGOs.
• Demonstrated
  ability to work in stressful environments and under pressure.
• Experience
  in working in conflict-prone environments a plus.
• Fluency
  in English language.
• Computer
  literate.