TERMS
OF REFERENCE FOR THE STUDY CONSULTANCY SERVICESON “WHAT ARE THE FACTORS THAT
PREVENT BOYS AND GIRLS CHILDREN AND YOUTH TO PARTICIPATE IN THEIR OWN
PROTECTION”
OF REFERENCE FOR THE STUDY CONSULTANCY SERVICESON “WHAT ARE THE FACTORS THAT
PREVENT BOYS AND GIRLS CHILDREN AND YOUTH TO PARTICIPATE IN THEIR OWN
PROTECTION”
1.
Background
Background
Children’s
Voice Today is a Non-Government child-led Organization that was set up in 2001
to provide an opportunity for children to increase their involvement in issues
that affect them and consequently bring about changes in what is generally
considered a hierarchical and traditional society.
Voice Today is a Non-Government child-led Organization that was set up in 2001
to provide an opportunity for children to increase their involvement in issues
that affect them and consequently bring about changes in what is generally
considered a hierarchical and traditional society.
CVT
Rwanda is currently working in 11 D
Rwanda is currently working in 11 D
istricts namely Gatsibo and Bugesera
Districts of Eastern Province, Nyarugenge and Gasabo Districts of Kigali City,
Huye and Nyaruguru Districts of south Province, Rutsiro, Karongi ,Rusizi and
Rubavu Districts of Western Province and Musanze Distirct of North Province.
CVT is advocating for the rights of children and fighting against child labor,
violence and exploitation with the vision of “A child friendly society where by
children are empowered to meaningfully participate in addressing issues
affecting them and their voices are heard”.
CVT
mission is to be the voice of Rwandan children, to empower them to advocate for
their rights and fight against poverty.
mission is to be the voice of Rwandan children, to empower them to advocate for
their rights and fight against poverty.
In
partnership with Plan International Rwanda, Children’s Voice Today implements
the Right to
Protection and participation” funded by Swedish International
Development Agency (SIDA) through Plan Sweden Office (SNO) from January
2015 up to December 2017. It is in this perspective that CVT wants to conduct a
study on “what
are the factors that prevent children (boys / girls) and youth to participate
in their own protection“.
partnership with Plan International Rwanda, Children’s Voice Today implements
the Right to
Protection and participation” funded by Swedish International
Development Agency (SIDA) through Plan Sweden Office (SNO) from January
2015 up to December 2017. It is in this perspective that CVT wants to conduct a
study on “what
are the factors that prevent children (boys / girls) and youth to participate
in their own protection“.
2.
Purpose of the baseline study
Purpose of the baseline study
The
purpose of thebaseline study is to provide enough information on factors that
prevent children (boys / girls) and youth to participate in their own protection”. Theinformation
provided will be used in future planning for addressing the existing
gaps. The study will be conducted in Gatsibo and Bugesera District of
Eastern Province,as well as in Nyaruguru District of South Province
and in the urban area of Kigali (Gasabo, Kicukiro and Nyarugenge Districts) of
Kigali City.
purpose of thebaseline study is to provide enough information on factors that
prevent children (boys / girls) and youth to participate in their own protection”. Theinformation
provided will be used in future planning for addressing the existing
gaps. The study will be conducted in Gatsibo and Bugesera District of
Eastern Province,as well as in Nyaruguru District of South Province
and in the urban area of Kigali (Gasabo, Kicukiro and Nyarugenge Districts) of
Kigali City.
3.
Specific objectives of the study
Specific objectives of the study
The
objective of the study are the following:
objective of the study are the following:
- To
provide the factors and their levels that preventing children and
youth both boys and girls to participate in their own protection
among target group (Children and youth, child and Youth led
group,parents, teachers, local CSOs working in the domain of advocacy for
child protection , members of the national GBV and VAC networks,
Government ministries and agencies responsible for Child Protection and
GBV/VAC police, child protection committees, the National Commission
for Children, the National Institute of Statistics of Rwanda, - To
ensure the availability of data that would inform the current situation
for further planning. - To
establish recommendation addressing the gaps preventing the
children and youth to participate in their own protection
- 4.
Expected outcomes
The
baseline study will yield the following outcomes:
baseline study will yield the following outcomes:
ü
Factors preventing children and youth both boys and girls in their own
protection. are identified
Factors preventing children and youth both boys and girls in their own
protection. are identified
ü
Established levels of the factors preventing Children and youth
both boys and girls in their own protection .
Established levels of the factors preventing Children and youth
both boys and girls in their own protection .
ü
Established data analysis for future planning.
Established data analysis for future planning.
ü
Availed recommendation by the concerned parties for addressing the
gaps.
Availed recommendation by the concerned parties for addressing the
gaps.
5.
Target groups and population
Target groups and population
The
target respondents of this studyare, Sector and district authorities, selected
children and youth in and out of school (boys and girls). Respondents also
include parents, teachers and Civil Society organizations operating in the
study areas, members of the national GBV and VAC networks, Government
ministries and agencies responsible for Child Protection and GBV/VAC police,
the National Commission for Children , and the in charge of Child Rights
Observatory at the districts level and relevant counterparts at national level.
target respondents of this studyare, Sector and district authorities, selected
children and youth in and out of school (boys and girls). Respondents also
include parents, teachers and Civil Society organizations operating in the
study areas, members of the national GBV and VAC networks, Government
ministries and agencies responsible for Child Protection and GBV/VAC police,
the National Commission for Children , and the in charge of Child Rights
Observatory at the districts level and relevant counterparts at national level.
6.
Duration of the baseline survey
Duration of the baseline survey
The
study is expected to start in March and end April ,2016 and it will take
maximum 40 calendar days from the day the contract will be signed between
Children’s Voice Today and the consultant Company.
study is expected to start in March and end April ,2016 and it will take
maximum 40 calendar days from the day the contract will be signed between
Children’s Voice Today and the consultant Company.
7.
Methodology
Methodology
The
consultant shall work closely with the Project Coordinator and the
Programme manager of CVT and Plan International on all
contractual obligations. CVT and Plan International Staff shall be
responsible for reviewing the quality of the work and the extent to which the
report fulfils the requirements stated in the TOR .
consultant shall work closely with the Project Coordinator and the
Programme manager of CVT and Plan International on all
contractual obligations. CVT and Plan International Staff shall be
responsible for reviewing the quality of the work and the extent to which the
report fulfils the requirements stated in the TOR .
The
Baseline study will involve :
Baseline study will involve :
Primary
data:
The consultant should use qualitative approaches, such as focus group
discussions , Questionnaire and key informant interviews, as well as
participatory exercises and approaches.
data:
The consultant should use qualitative approaches, such as focus group
discussions , Questionnaire and key informant interviews, as well as
participatory exercises and approaches.
Secondary documentation:
The consultant will be in contact any public or private institutions,
CSOs,etc… , who will share key documents and required literature, but should
also use any other official documents, national or international.
The consultant will be in contact any public or private institutions,
CSOs,etc… , who will share key documents and required literature, but should
also use any other official documents, national or international.
For
efficiency and consistency, the study will make as much use as possible of
reliable secondary data. The Secondary data will be collected from various
documents, not limited to:
efficiency and consistency, the study will make as much use as possible of
reliable secondary data. The Secondary data will be collected from various
documents, not limited to:
–
Relevant policies, guidelines, strategies and other documentations on child
rights in general and specifically on right to Protection, CSOs and UN Agencies
Relevant policies, guidelines, strategies and other documentations on child
rights in general and specifically on right to Protection, CSOs and UN Agencies
–
Programs documents
Programs documents
–
Related Studies, baseline surveys, research from other reliable sources
Related Studies, baseline surveys, research from other reliable sources
Qualitative
data:
the qualitative part has to be the most significant part of the study and will
allow verifying the perceptions, and experiences of boys and girls, men and
women, and key duty-bearers on protection . The consultant should use
qualitative approaches, such as focus group discussions and key informant
interviews, as well as participatory exercises and approaches.
data:
the qualitative part has to be the most significant part of the study and will
allow verifying the perceptions, and experiences of boys and girls, men and
women, and key duty-bearers on protection . The consultant should use
qualitative approaches, such as focus group discussions and key informant
interviews, as well as participatory exercises and approaches.
Quantitative
data:
for some of the indicators of the project expressed in terms of
percentage/proportion (quantitative indicators), it will be necessary to
conduct a study which explores knowledge, attitudes and practices on child
protection .
data:
for some of the indicators of the project expressed in terms of
percentage/proportion (quantitative indicators), it will be necessary to
conduct a study which explores knowledge, attitudes and practices on child
protection .
Triangulation
of information gathered during the quantitative and qualitative research is
crucial in this study, with reflection on how the findings relate to the
secondary documentation.
of information gathered during the quantitative and qualitative research is
crucial in this study, with reflection on how the findings relate to the
secondary documentation.
The
above indicators are not exhaustive; additional relevant indicators are welcome
above indicators are not exhaustive; additional relevant indicators are welcome
The
consultant(s) is/are expected to lead and coordinate this exercise in close
collaboration with CVT and Plan staff and other Child Rights stakeholders
and/or Child Right Coalition individual members. The consultant(s) is/are
expected to adopt a holistic approach in conducting the baseline survey. Thus,
the consultant(s) is/are expected to use participatory survey techniques
adapted also to children and youth In order to gather both quantitative and
qualitative data, primary and secondary data, and information that would
adequately respond to the survey objectives mentioned above. The
consultant(s) must provide findings to Children’s Voice Today, Plan Rwanda and
key stakeholders for validation.
consultant(s) is/are expected to lead and coordinate this exercise in close
collaboration with CVT and Plan staff and other Child Rights stakeholders
and/or Child Right Coalition individual members. The consultant(s) is/are
expected to adopt a holistic approach in conducting the baseline survey. Thus,
the consultant(s) is/are expected to use participatory survey techniques
adapted also to children and youth In order to gather both quantitative and
qualitative data, primary and secondary data, and information that would
adequately respond to the survey objectives mentioned above. The
consultant(s) must provide findings to Children’s Voice Today, Plan Rwanda and
key stakeholders for validation.
The
baseline survey will be carried out by a recognised and experienced Consultant
Company that will propose the detailed methodology and tools to be used for
data collection and analysis, etc. and present it to Children ‘s voice today
and Plan International Rwanda for its approval in advance.
baseline survey will be carried out by a recognised and experienced Consultant
Company that will propose the detailed methodology and tools to be used for
data collection and analysis, etc. and present it to Children ‘s voice today
and Plan International Rwanda for its approval in advance.
The
consultant should, after consulting relevant documentation on the study, study
methodologies, propose assumptions for the calculation of a sample as well as
its disaggregation into the smallest sampling frame(s) in a way which reflects
representativeness. Sampling will be objective and statistically valid and,
provided this requirement is met, data will be collected from target people in
areas of Bugesera, Gatsibo, Nyaruguru and urban areas of Kigali.
consultant should, after consulting relevant documentation on the study, study
methodologies, propose assumptions for the calculation of a sample as well as
its disaggregation into the smallest sampling frame(s) in a way which reflects
representativeness. Sampling will be objective and statistically valid and,
provided this requirement is met, data will be collected from target people in
areas of Bugesera, Gatsibo, Nyaruguru and urban areas of Kigali.
8.
Management and Supervision of the assignment
Management and Supervision of the assignment
The
consultant shall work closely with the Project Coordinator and the Programme
manager of CVT and plan on all contractual obligations. CVT and
Plan International Staff shall be responsible for reviewing the quality
of the work and the extent to which the report fulfils the requirements stated
in the TOR before the approval by the CVT Programmer Manager and the last
payment. In case the work/report does not fulfil the requirements
stated in the TOR, CVT has the right to adjust the Payment accordingly.
consultant shall work closely with the Project Coordinator and the Programme
manager of CVT and plan on all contractual obligations. CVT and
Plan International Staff shall be responsible for reviewing the quality
of the work and the extent to which the report fulfils the requirements stated
in the TOR before the approval by the CVT Programmer Manager and the last
payment. In case the work/report does not fulfil the requirements
stated in the TOR, CVT has the right to adjust the Payment accordingly.
9.
Key deliverables
Key deliverables
The
Study report must conform to quality standards, and this will be assessed
by CVT and Plan International team and approved by the CVT Program
Manager. Once the consultant has been contractually engaged, the study process
will be carried out through the following phases:
Study report must conform to quality standards, and this will be assessed
by CVT and Plan International team and approved by the CVT Program
Manager. Once the consultant has been contractually engaged, the study process
will be carried out through the following phases:
- Inception
report
of maximum 12 pages to be produced after 10 working days from the start of
the consultancy. In the report the consultant shall describe the first
findings of the survey, the foreseen degree of difficulties in collecting
data, other encountered and/or foreseen difficulties in addition to his
programme of work and staff mobilization. The report should also include a
detailed action plan and budget including personnel and geographical areas
to be covered. - Draft
final report (of maximum 45 pages written in English)
using the structure set out below. Besides meeting the study objectives,
the draftof final report should also synthesize all findings and
conclusions into an overall survey of the target group. The report
should be presented within fifteen working days from the conclusion of the
data collection for validation before production of the final report. - Final
report
(hard copies and an electronic copy in English) with the same
specifications as mentioned in B
above, incorporating any comments received from Children’s Voice Today,
PlanInternational Rwanda and other key stakeholders on the draft report,
to be presented within ten working days of the receipt of these
comments. The text of the report should be illustrated, as appropriate,
with graphs and or tables
10
.Tasks, outputs and suggested timeframe
.Tasks, outputs and suggested timeframe
| # | Tasks/Outputs |
Suggested Timeframe |
| 1 |
Preparation of Inception and sharing it with the project team |
2 days |
| 2 |
Review of key background documents and existing data collection tools |
3 days |
| 3 |
Develop methodology and tools |
3 days |
| 4 |
Training of data collectors |
2 days |
| 5 | Data collection | 12 days |
| 6 |
Data analysis and report preparation |
8 days |
| 7 |
Submission of the 1st draft to Project team |
1 days |
| 8 |
Incorporating feedback from project team |
3 days |
| 9 |
Validation meeting with stakeholders |
1 days |
| 10 |
Write up for the final report with inputs from the workshop |
4 days |
| 11 |
Submission of the final report |
1days |
| Total days | 40 |
The
final report will contain the following elements:
final report will contain the following elements:
- Executive
summary of findings, conclusions and recommendations - Introduction
- Methodology
- Findings
and Discussions (in particular, for each key aspects raised under section
3 above - Lessons
learnt and Recommendations - Baseline
survey limitations - Annexes,
including list of anagrams, terms of reference, methodologies and
instruments, questionnaire, list of persons interviewed, relevant
documentation and organizations consulted.
The
relevant document used in this baseline study should be submitted immediately
to Children’s Voice Today after the final report.
relevant document used in this baseline study should be submitted immediately
to Children’s Voice Today after the final report.
11.
Intended users of the study
Intended users of the study
This
study intends to:
study intends to:
ü
Provide summarized, accessibleinformation onthe factors that prevent
children/youth to participate in their own protection and at what levels in
Bugesera, Gatsibo and Nyaruguru Districts;
Provide summarized, accessibleinformation onthe factors that prevent
children/youth to participate in their own protection and at what levels in
Bugesera, Gatsibo and Nyaruguru Districts;
ü
Provide recommendation by the concerned parties for addressing the gaps.
Provide recommendation by the concerned parties for addressing the gaps.
12.
Ethical and Child protection requirements
Ethical and Child protection requirements
In
addition the consultant will work closer with Rwanda National Ethics committee
, the Study process will take into account ethical and child protection
requirements.
addition the consultant will work closer with Rwanda National Ethics committee
, the Study process will take into account ethical and child protection
requirements.
13.
Required expertise for the service provider/consultant
Required expertise for the service provider/consultant
Interested
bidders are required to clearly indicate the person who will be leading this
baseline survey, hereby known as the Lead Consultant and also detail the
specific tasks of the other members that they so wish to involve in this
baseline. The lead Consultant will have the following key competencies:
bidders are required to clearly indicate the person who will be leading this
baseline survey, hereby known as the Lead Consultant and also detail the
specific tasks of the other members that they so wish to involve in this
baseline. The lead Consultant will have the following key competencies:
ü
Ao or Master’s degree in social sciences, Development studies, Sociology,
political sciences, law or other related field from a recognized university;
Ao or Master’s degree in social sciences, Development studies, Sociology,
political sciences, law or other related field from a recognized university;
ü
Technical study skills including demonstrated knowledge and experience in
undertaking study ;
Technical study skills including demonstrated knowledge and experience in
undertaking study ;
ü
Understanding and mastery of Child protection and participation;
Understanding and mastery of Child protection and participation;
ü
Familiarity with children issues in Rwanda and familiar with the work of CSOs
Familiarity with children issues in Rwanda and familiar with the work of CSOs
ü
Superior data tabulation and analysis skills (using MS Access; SPSS ,strata,
etc)
Superior data tabulation and analysis skills (using MS Access; SPSS ,strata,
etc)
ü
Excellent report writing and data interpretation
Excellent report writing and data interpretation
ü
At least five years of experience in related field of studies
At least five years of experience in related field of studies
ü
Fluent in English, ideally with some level of Kinyarwanda
Fluent in English, ideally with some level of Kinyarwanda
ü
Experience in working with child right CSOs is an added value
Experience in working with child right CSOs is an added value
- Submission
of proposal
Interested
Consultant/Service provider is expected to submit a detailed proposal with the
following components:
Consultant/Service provider is expected to submit a detailed proposal with the
following components:
a)
Technical proposal to include:
Technical proposal to include:
ü
A one page Consultant’s understanding of the TOR
A one page Consultant’s understanding of the TOR
ü
Two pages of the proposed methodology, activities and expected outcomes
Two pages of the proposed methodology, activities and expected outcomes
ü
A detailed activities schedule/work plan with time frame
A detailed activities schedule/work plan with time frame
ü
A profile of the consulting firm including the full names, physical addresses,
telephone numbers and contact person of the form/company; date of registration,
registration number, copy of registration certificate and VAT certificate;
names of directors
A profile of the consulting firm including the full names, physical addresses,
telephone numbers and contact person of the form/company; date of registration,
registration number, copy of registration certificate and VAT certificate;
names of directors
ü
Copy of CVs of all the consultants who will undertake the baseline survey
Copy of CVs of all the consultants who will undertake the baseline survey
ü
Two referees (telephone, email contacts and physical address) upon the similar
work carried out by the Consultant
Two referees (telephone, email contacts and physical address) upon the similar
work carried out by the Consultant
b)
Financial proposal detailing:
Financial proposal detailing:
ü
Itemized consultant’s fees
Itemized consultant’s fees
ü
Itemized field data collection expenses
Itemized field data collection expenses
ü
Itemized administration expenses
Itemized administration expenses
ü
Validity period of quotation
Validity period of quotation
ü
Expected payment from CVT and method
Expected payment from CVT and method
ü
Tax status of the Consultant/Consultancy firm in Rwanda and legal registration
Tax status of the Consultant/Consultancy firm in Rwanda and legal registration
ü
The total cost of the consultancy (all expenses included) should be within
planned budget
The total cost of the consultancy (all expenses included) should be within
planned budget
- Deadline
for application:
The
deadline for application is February 26 ,2016. Applications must be sent
to email cvtkigalirecruitment@cmail.com
deadline for application is February 26 ,2016. Applications must be sent
to email cvtkigalirecruitment@cmail.com
For
further details, please contact: Mr. Innocent
NTAKIRUTIMANA on Tel (+250) 788782828 or Mr. Ivan NIYIGUHA on
Tel (+250)788652639. Only successful bidders will be contacted and
Children’s voice Today reserves the right to reject any of the
bids.
further details, please contact: Mr. Innocent
NTAKIRUTIMANA on Tel (+250) 788782828 or Mr. Ivan NIYIGUHA on
Tel (+250)788652639. Only successful bidders will be contacted and
Children’s voice Today reserves the right to reject any of the
bids.
Prepared by: Project
Coordinator
Coordinator
Reviewed andApproved by: Programmer
Manager
Manager
