RFQ
Number:
Soma Umenye-0205
Number:
Soma Umenye-0205
Issuance
Date:
April 18, 2017
Date:
April 18, 2017
Deadline
for Offers: 13:00 local Kigali time
on 28, 2017
for Offers: 13:00 local Kigali time
on 28, 2017
Description:
RFQ for Distribution of text books
RFQ for Distribution of text books
For:
Rwanda Soma Umenye
Rwanda Soma Umenye
Funded
By:
United States Agency for International Development (USAID),
By:
United States Agency for International Development (USAID),
IDIQ Contract No. AID-OAA-I-14-00055, Task Order AID-696-TO-16-00001
Implemented
By:
Chemonics International Inc.
By:
Chemonics International Inc.
Point
of
Contact:
Rwanda Soma Umenye Operations
of
Contact:
Rwanda Soma Umenye Operations
rwandasomaumenyeoperations@gmail.com
*****
ETHICAL AND BUSINESS CONDUCT REQUIREMENTS *****
ETHICAL AND BUSINESS CONDUCT REQUIREMENTS *****
Chemonics
is committed to integrity in procurement, and only selects suppliers based on
objective business criteria such as price and technical merit. Chemonics
expects suppliers to comply with our Standards of Business Conduct, available
at http://www.chemonics.com/OurStory/OurMissionAndValues/Standards-of-Business-Conduct/Pages/default.aspx.
is committed to integrity in procurement, and only selects suppliers based on
objective business criteria such as price and technical merit. Chemonics
expects suppliers to comply with our Standards of Business Conduct, available
at http://www.chemonics.com/OurStory/OurMissionAndValues/Standards-of-Business-Conduct/Pages/default.aspx.
Chemonics
does not tolerate fraud, collusion among offerors, falsified proposals/bids,
bribery, or kickbacks. Any firm or individual violating these standards will be
disqualified from this procurement, barred from future procurement
opportunities, and may be reported to both USAID and the Office of the Inspector
General.
does not tolerate fraud, collusion among offerors, falsified proposals/bids,
bribery, or kickbacks. Any firm or individual violating these standards will be
disqualified from this procurement, barred from future procurement
opportunities, and may be reported to both USAID and the Office of the Inspector
General.
Employees
and agents of Chemonics are strictly prohibited from asking for or accepting
any money, fee, commission, credit, gift, gratuity, object of value or
compensation from current or potential vendors or suppliers in exchange for or
as a reward for business. Employees and agents engaging in this conduct are
subject to termination and will be reported to USAID and the Office of the
Inspector General. In addition, Chemonics will inform USAID and the Office of
the Inspector General of any supplier offers of money, fee, commission, credit,
gift, gratuity, object of value, or compensation to obtain business.
and agents of Chemonics are strictly prohibited from asking for or accepting
any money, fee, commission, credit, gift, gratuity, object of value or
compensation from current or potential vendors or suppliers in exchange for or
as a reward for business. Employees and agents engaging in this conduct are
subject to termination and will be reported to USAID and the Office of the
Inspector General. In addition, Chemonics will inform USAID and the Office of
the Inspector General of any supplier offers of money, fee, commission, credit,
gift, gratuity, object of value, or compensation to obtain business.
Offerors
responding to this RFQ must include the following as part of the proposal
submission:
responding to this RFQ must include the following as part of the proposal
submission:
- Disclose
any close, familial, or financial relationships with Chemonics or project
staff. For example, if an offeror’s cousin is employed by the project, the
offeror must state this. - Disclose
any family or financial relationship with other offerors submitting
proposals. For example, if the offeror’s father owns a company that is
submitting another proposal, the offeror must state this. - Certify
that the prices in the offer have been arrived at independently, without
any consultation, communication, or agreement with any other offeror or
competitor for the purpose of restricting competition. - Certify
that all information in the proposal and all supporting documentation are
authentic and accurate. - Certify
understanding and agreement to Chemonics’ prohibitions against fraud,
bribery and kickbacks.
Please
contact the Soma Umenye PMU, RwandaSomaUmenye@chemonics.com, with any
questions or concerns regarding the above information or to report any
potential violations. Potential violations may also be reported directly to
Chemonics’ Washington officethrough the contact information listed on the
website found at the hyperlink above.
contact the Soma Umenye PMU, RwandaSomaUmenye@chemonics.com, with any
questions or concerns regarding the above information or to report any
potential violations. Potential violations may also be reported directly to
Chemonics’ Washington officethrough the contact information listed on the
website found at the hyperlink above.
Section
1:Instructions to Offerors
1:Instructions to Offerors
TheSomaUmenye
Activity is a USAID program implemented by Chemonics International in Rwanda.The
goal of the SomaUmenye Activityis toimprove reading outcomes in Kinyarwanda for
at least 1 million children in public and government-aided schools in Rwanda by
the end of P3. Specifically, Soma Umenye will target all children in
Grades P1-P3 attending public and government-aided schools nationwide and
ensure that at least 70 percent of students are able to read grade level text
with fluency and comprehension by the end of P3.As part of project activities,
the Soma Umenye Activity requires the transportation and distribution of 7,500
Teacher Guides and 80,000 Student’s Books to 2,494 Public Primary Schools
scattered throughout the territory of the Republic of Rwanda. The purpose of
this RFQ is to solicit quotations for these items.
Activity is a USAID program implemented by Chemonics International in Rwanda.The
goal of the SomaUmenye Activityis toimprove reading outcomes in Kinyarwanda for
at least 1 million children in public and government-aided schools in Rwanda by
the end of P3. Specifically, Soma Umenye will target all children in
Grades P1-P3 attending public and government-aided schools nationwide and
ensure that at least 70 percent of students are able to read grade level text
with fluency and comprehension by the end of P3.As part of project activities,
the Soma Umenye Activity requires the transportation and distribution of 7,500
Teacher Guides and 80,000 Student’s Books to 2,494 Public Primary Schools
scattered throughout the territory of the Republic of Rwanda. The purpose of
this RFQ is to solicit quotations for these items.
Offerors
are responsible for ensuring that their offers are received by Chemonics in
accordance with the instructions, terms, and conditions described in this
RFQ. Failure to adhere with instructions described in this RFQ may lead
to disqualification of an offer from consideration.
are responsible for ensuring that their offers are received by Chemonics in
accordance with the instructions, terms, and conditions described in this
RFQ. Failure to adhere with instructions described in this RFQ may lead
to disqualification of an offer from consideration.
Offerors
are responsible for ensuring that their offers are received by Chemonics in
accordance with the instructions, terms, and conditions described in this
RFQ.Failure to adhere with instructions described in this RFQ may lead to
disqualification of an offer from consideration.
are responsible for ensuring that their offers are received by Chemonics in
accordance with the instructions, terms, and conditions described in this
RFQ.Failure to adhere with instructions described in this RFQ may lead to
disqualification of an offer from consideration.
Offer
Deadline and Protocol:Offers must be received no later than
13:00local Kigalitime on Friday, April28, 2017byemail delivery.All emailed
offers must be emailed torwandasomaumenyeoperations@gmail.com.
Deadline and Protocol:Offers must be received no later than
13:00local Kigalitime on Friday, April28, 2017byemail delivery.All emailed
offers must be emailed torwandasomaumenyeoperations@gmail.com.
Please
reference the RFQ number in any response to this RFQ.Offers received after the
specified time and date will be considered late and will be considered only at
the discretion of Chemonics.
reference the RFQ number in any response to this RFQ.Offers received after the
specified time and date will be considered late and will be considered only at
the discretion of Chemonics.
Questions
regarding the technical or administrative requirements of this RFQ may be
submitted no later than 17:00local Kigali time on Monday ,April 24,
2017by email to rwandasomaumenyeoperations@gmail.com. Questions
must be submitted in writing; phone calls will not be accepted.Questions and
requests for clarification—and the responses thereto—that Chemonics believes
may be of interest to other offerors will be circulated to all RFQ recipients
who have indicated an interest in bidding.
regarding the technical or administrative requirements of this RFQ may be
submitted no later than 17:00local Kigali time on Monday ,April 24,
2017by email to rwandasomaumenyeoperations@gmail.com. Questions
must be submitted in writing; phone calls will not be accepted.Questions and
requests for clarification—and the responses thereto—that Chemonics believes
may be of interest to other offerors will be circulated to all RFQ recipients
who have indicated an interest in bidding.
Only
the written answers issued by Chemonics will be considered official and carry
weight in the RFQ process and subsequent evaluation.Any verbal information
received from employees of Chemonicsor any other entity should not be
considered as an official response to any questions regarding this RFQ.
the written answers issued by Chemonics will be considered official and carry
weight in the RFQ process and subsequent evaluation.Any verbal information
received from employees of Chemonicsor any other entity should not be
considered as an official response to any questions regarding this RFQ.
Section
3 contains the technical specifications of the transportations services
required.
3 contains the technical specifications of the transportations services
required.
Please
note that, unless otherwise indicated,stated brand names or models are for
illustrative description only.An equivalent substitute, as determined by the
specifications, is acceptable.
note that, unless otherwise indicated,stated brand names or models are for
illustrative description only.An equivalent substitute, as determined by the
specifications, is acceptable.
Quotations
in response to this RFQ must be priced on a fixed-price, all-inclusive basis,
including deliveryand all other costs.Pricing must be presented in Rwandan
Francs.Offers must remain valid for not less than sixty (60)calendar days after
the offer deadline.Offerors are requested to provide quotations on their
official quotation format or letterhead; in the event this is not possible,
offerors may complete the table in Section 3.
in response to this RFQ must be priced on a fixed-price, all-inclusive basis,
including deliveryand all other costs.Pricing must be presented in Rwandan
Francs.Offers must remain valid for not less than sixty (60)calendar days after
the offer deadline.Offerors are requested to provide quotations on their
official quotation format or letterhead; in the event this is not possible,
offerors may complete the table in Section 3.
In
addition, offerors responding to this RFQ are requested to submit the
following:
addition, offerors responding to this RFQ are requested to submit the
following:
- Organizations
responding to this RFQ are requested to submit a copy of their official
registration and VAT registration. - The
copy of the vehicle(s) yellow cards - 3
past performance reviews for the offeror
The
delivery location for the services described in this RFQ is 2,494 Public
Primary Schools scattered throughout the territory of the Republic of Rwanda (the
list of the schools and their physical location is presented on the Annex A
attached).As part of its response to this RFQ, each offeror is expected to
provide an estimate (in calendar days) of the delivery timeframe (after receipt
of order).The delivery estimate presented in an offer in response to this RFQ
must be upheld in the performance of any resulting contract.
delivery location for the services described in this RFQ is 2,494 Public
Primary Schools scattered throughout the territory of the Republic of Rwanda (the
list of the schools and their physical location is presented on the Annex A
attached).As part of its response to this RFQ, each offeror is expected to
provide an estimate (in calendar days) of the delivery timeframe (after receipt
of order).The delivery estimate presented in an offer in response to this RFQ
must be upheld in the performance of any resulting contract.
All
goods and services offered in response to this RFQ or supplied under any
resulting award must meet USAID Geographic Code 935in accordance with
the United States Code of Federal Regulations (CFR), 22 CFR §228.The cooperating
country for this RFQ is Rwanda.
goods and services offered in response to this RFQ or supplied under any
resulting award must meet USAID Geographic Code 935in accordance with
the United States Code of Federal Regulations (CFR), 22 CFR §228.The cooperating
country for this RFQ is Rwanda.
Offerors
may not offer or supply any commodities or servicesthat are manufactured
or assembled in, shipped from, transported through, or otherwise involving any
of the following countries: Cuba, Iran, North Korea, Syria.
may not offer or supply any commodities or servicesthat are manufactured
or assembled in, shipped from, transported through, or otherwise involving any
of the following countries: Cuba, Iran, North Korea, Syria.
Taxes
and VAT:In
accordance with the agreement under which this procurement is financed,
Chemonics will be reimbursed by the Rwandan government for taxes imposed on
suppliers and subcontractors. Therefore, offerors must include taxes,
VAT, charges, tariffs, duties and levies in accordance with the laws of Rwanda.
If selected for award, the selected supplier will cooperate in providing
Chemonics with the documentation necessary to obtain tax reimbursement.
and VAT:In
accordance with the agreement under which this procurement is financed,
Chemonics will be reimbursed by the Rwandan government for taxes imposed on
suppliers and subcontractors. Therefore, offerors must include taxes,
VAT, charges, tariffs, duties and levies in accordance with the laws of Rwanda.
If selected for award, the selected supplier will cooperate in providing
Chemonics with the documentation necessary to obtain tax reimbursement.
By
submitting an offer in response to this RFQ, the offeror certifies that it and
its principal officers are not debarred, suspended, or otherwise considered
ineligiblefor an award by the U.S. Government.Chemonics will not award a
contract to any firm that is debarred, suspended, or considered to be
ineligible by the U.S. Government.
submitting an offer in response to this RFQ, the offeror certifies that it and
its principal officers are not debarred, suspended, or otherwise considered
ineligiblefor an award by the U.S. Government.Chemonics will not award a
contract to any firm that is debarred, suspended, or considered to be
ineligible by the U.S. Government.
Evaluation
and Award:The
award will be made to a responsible offeror whose offer follows the RFQ
instructions, meets the eligibility requirements, andis determined via a
trade-off analysis to be the best value based on application of the following
evaluation criteria. The relative importance of each individual criterion is
indicated by the number of points below:
and Award:The
award will be made to a responsible offeror whose offer follows the RFQ
instructions, meets the eligibility requirements, andis determined via a
trade-off analysis to be the best value based on application of the following
evaluation criteria. The relative importance of each individual criterion is
indicated by the number of points below:
- –
20 points: Responsiveness to the technical specifications and requirements - –
20 points: The speed of delivery. - Past
Performance–
40 points: offerors should provide information related to their past
work conducting similar distributions for educational materials- they
should indicate the size of the procurement (number of books or materials
delivered), the scope (i.e. where in Rwanda, number of schools, etc.), and
their on-time delivery record for the distribution. The Offerors should
provide at least three referees that could comment on supplier’s ability
to deliver according to the terms of purchase orders. - Price
–
20 points: The overall cost presented in the offer.
Please
note that if there are significant deficiencies regarding responsiveness to the
requirements of this RFQ, an offer may be deemed “non-responsive” and thereby
disqualified from consideration.Chemonics reserves the right to waive
immaterial deficiencies at its discretion.
note that if there are significant deficiencies regarding responsiveness to the
requirements of this RFQ, an offer may be deemed “non-responsive” and thereby
disqualified from consideration.Chemonics reserves the right to waive
immaterial deficiencies at its discretion.
Best-offer
quotations are requested.It is anticipated that award will be made solely on
the basis of these original quotations.However, Chemonics reserves the right to
conductany of the following:
quotations are requested.It is anticipated that award will be made solely on
the basis of these original quotations.However, Chemonics reserves the right to
conductany of the following:
- Chemonics
may conduct negotiations with and/or request clarifications from any
offeror prior to award. - While
preference will be given to offerors who can address the full technical
requirements of this RFQ, Chemonics may issue a partial award or split the
award among various suppliers, if in the best interest of the Soma Umenye
Activity. - Chemonics
may cancel this RFQ at any time.
Please
note that in submitting a response to this RFQ, the offeror understands that
USAID is not a party to this solicitation and the offeror agrees that any
protest hereunder must be presented—in writing with full explanations—to the
SomaUmenye Activityfor consideration, as USAID will not consider protests
regardingprocurements carried out by implementing partners.Chemonics, at its
sole discretion, will make a final decision on the protest for this
procurement.
note that in submitting a response to this RFQ, the offeror understands that
USAID is not a party to this solicitation and the offeror agrees that any
protest hereunder must be presented—in writing with full explanations—to the
SomaUmenye Activityfor consideration, as USAID will not consider protests
regardingprocurements carried out by implementing partners.Chemonics, at its
sole discretion, will make a final decision on the protest for this
procurement.
Terms
and Conditions:This
is a Request for Quotations only.Issuance of this RFQ does not in any way
obligate Chemonics, the Soma Umenye Activity, or USAID to make an award or pay
for costs incurred by potential offerors in the preparation and submission of
an offer.
and Conditions:This
is a Request for Quotations only.Issuance of this RFQ does not in any way
obligate Chemonics, the Soma Umenye Activity, or USAID to make an award or pay
for costs incurred by potential offerors in the preparation and submission of
an offer.
This
solicitation is subject toChemonics’ standard terms and conditions.Any
resultant award will be governed by these terms and conditions; a copy of the full
terms and conditions is available upon request.Please note the following terms
and conditions will apply:
solicitation is subject toChemonics’ standard terms and conditions.Any
resultant award will be governed by these terms and conditions; a copy of the full
terms and conditions is available upon request.Please note the following terms
and conditions will apply:
- Chemonics’
standard payment terms are net 30 days after receipt and acceptance of any
commodities or deliverables.Payment will only be issued to the entity
submitting the offer in response to this RFQ and identified in the
resulting award; payment will not be issued to a third party. - Any
award resulting from this RFQ will be firm fixed price, in the form of a
purchase order. - No
commodities or services may be supplied that are manufactured or assembled
in, shipped from, transported through, or otherwise involving any of the
following countries: Cuba, Iran, North Korea, Syria. - Any
international air or ocean transportation or shipping carried out under any
award resulting from this RFQ must take place on U.S.-flag
carriers/vessels. - United
Stateslaw prohibits transactions with, and the provision of resources and
support to, individuals and organizations associated with terrorism. The
supplier under any award resulting from this RFQ must ensure compliance
with these laws. - The
title to any goods supplied under any award resulting from this RFQ shall
pass to Chemonicsfollowing delivery and acceptance of the goods
byChemonics.Risk of loss, injury, or destruction of the goods shall be
borne by the offeror until title passes toChemonics. - Additionally,
in accordance with the United States Code of Federal Regulations (CFR), 22CFR
§228.19(b), offerors must meet the
following criteria: - The
vehicle is independentely owned or leased by the hired driver or company,
and - The
vehicle will be maintained by the individual or commercial entity and
driven only by the hired driver(s)
Section
2:Offer Checklist
2:Offer Checklist
To
assist offerors in preparation of proposals, the following checklist summarizes
the documentation to include an offer in response to this RFQ:
assist offerors in preparation of proposals, the following checklist summarizes
the documentation to include an offer in response to this RFQ:
□
Cover letter, signed by an authorized representative of the offeror (see
Section 4 for template)
Cover letter, signed by an authorized representative of the offeror (see
Section 4 for template)
□
Official quotation, (see Section 3 for example format)
Official quotation, (see Section 3 for example format)
□
Copy of offeror’s registration or business license (see Section 1.5 for more
details)
Copy of offeror’s registration or business license (see Section 1.5 for more
details)
□
Copy of offeror’s VAT business registration (see 1.5 for more details)
Copy of offeror’s VAT business registration (see 1.5 for more details)
□Distribution
plan
plan
□
3 professional references or past performance reviews (See Section 1.5 for more
details)
3 professional references or past performance reviews (See Section 1.5 for more
details)
Section
3:Specifications and Technical Requirements
3:Specifications and Technical Requirements
Section
3(a) Specifications
3(a) Specifications
The
table below contains the technical requirements of the required services.
Offerors are requested to provide quotations containing the information below
on official letterhead or official quotation format. In the event this is not
possible, offerors may complete this Section 3 and submit a signed/stamped
version to Chemonics.
table below contains the technical requirements of the required services.
Offerors are requested to provide quotations containing the information below
on official letterhead or official quotation format. In the event this is not
possible, offerors may complete this Section 3 and submit a signed/stamped
version to Chemonics.
|
Description
|
|
|
Transportation and distribution of
7,500 Teacher Guides and 80,000 Student’s Books to 2,494 Public Primary Schools scattered throughout the territory of the Republic of Rwanda |
|
|
1
|
Quotations shall include pick-up of
commodities, and delivery to the final destination (2,494 schools) |
|
2
|
All items are to be insured with
coverage equal to 100% of the C&F value of the commodities, with “all risks” and “war” included. The total value of the commodities is RWF 280,750,000. |
|
3
|
The attached document entitled “
List of Schools” provides the list of schools to be covered and quantities of books per school. |
|
4
|
After receipt of the commodities,
the selected offeror shall be responsible for securing receiving records from the heads of the schools. |
|
5
|
At minimum, commodities shall be
consolidated, containerized , and palletized”according to the best Rwandan transport of goods standards, suitable to prevent theft, loss, or damage (including water damage) to cargo during transit and until safe arrival at the delivery point specified. |
Section
3(b) Pricing Schedule
3(b) Pricing Schedule
Section
3(a) contains the same line items as Section 3(b). Offerors must fill in this
Section to provide the total pricing for total distribution of the commodities
inclusive of all related cost.
3(a) contains the same line items as Section 3(b). Offerors must fill in this
Section to provide the total pricing for total distribution of the commodities
inclusive of all related cost.
|
Description and Specifications of
Item |
Total delivey price Inclusive of VAT
|
|
Transportation
and distribution of 7,500 Teacher Guides and 80,000 Student’s Books to 2,494 Public Primary Schools scattered throughout the territory of the Republic of Rwanda |
|
Delivery
time (after receipt of
order):
calendar days
time (after receipt of
order):
calendar days
Section
4:Offer Cover Letter
4:Offer Cover Letter
The
following cover letter must be placed on letterhead and
completed/signed/stamped by a representative authorized to sign on behalf of
the offeror:
following cover letter must be placed on letterhead and
completed/signed/stamped by a representative authorized to sign on behalf of
the offeror:
To:
Rwanda Some
Umenye Activity
Rwanda Some
Umenye Activity
Kigali, Rwanda
Reference:
RFQ No. Soma Umenye-0205
RFQ No. Soma Umenye-0205
To
Whom It May Concern:
Whom It May Concern:
We,
the undersigned, hereby provide the attached offer to perform all work required
to complete the activitiesand requirements as described in the above-referenced
RFQ.Please find our offerattached.
the undersigned, hereby provide the attached offer to perform all work required
to complete the activitiesand requirements as described in the above-referenced
RFQ.Please find our offerattached.
We
hereby acknowledge and agree to all terms, conditions, special provisions, and
instructions included in the above-referenced RFQ.We further certify that the
below-named firm—as well as the firm’s principal officers and all commodities
and services offered in response to this RFQ—are eligible to participate in
this procurement under the terms of this solicitation and under USAID
regulations.
hereby acknowledge and agree to all terms, conditions, special provisions, and
instructions included in the above-referenced RFQ.We further certify that the
below-named firm—as well as the firm’s principal officers and all commodities
and services offered in response to this RFQ—are eligible to participate in
this procurement under the terms of this solicitation and under USAID
regulations.
Furthermore,
we hereby certify that, to the best of our knowledge and belief:
we hereby certify that, to the best of our knowledge and belief:
- We
have no close, familial, or financial relationships with any Chemonics or
Soma Umenye Activity staff members; - We
have no close, familial, or financial relationships with any other
offerors submitting proposals in response tothe above-referenced RFQ; and - The
prices in our offer have been arrived at independently, without any
consultation, communication, or agreement with any other offeror or
competitor for the purpose of restricting competition. - All
information in our proposal and all supporting documentation is authentic
and accurate. - We
understand and agree to Chemonics’ prohibitions against fraud, bribery,
and kickbacks.
We
hereby certify that the enclosed representations, certifications, and other
statements are accurate, current, and complete.
hereby certify that the enclosed representations, certifications, and other
statements are accurate, current, and complete.
Authorized
Signature:
Signature:
Name
and Title of Signatory:
and Title of Signatory:
Date:
Company
Name:
Name:
Company
Address:
Address:
Company
Telephone and Website:
Telephone and Website:
Company
Registration or Taxpayer ID Number:
Registration or Taxpayer ID Number:
Does
the company have an active bank account (Yes/No)?
the company have an active bank account (Yes/No)?
Official
name associated with bank account (for payment):
name associated with bank account (for payment):
