JOB
DESCRIPTION
DESCRIPTION
Title: Field Program
Assistant
Assistant
Project: Rwanda Soma
Umenye
Umenye
Project
Summary
Summary
Soma
Umenye is a five-year USAID-funded activity that aims to improve reading
outcomes in Kinyarwanda for at least 1 million children in public and
government-aided schools in Rwanda. Covering all 30 districts of Rwa
Umenye is a five-year USAID-funded activity that aims to improve reading
outcomes in Kinyarwanda for at least 1 million children in public and
government-aided schools in Rwanda. Covering all 30 districts of Rwa
nda and
working in close collaboration with the Rwanda Education Boad (REB) and the
Rwandan Ministry of Education (MINEDUC), Soma Umenye will contribute to
Rwanda’s Education Sector Strategic Plan (ESSP) and the Government of Rwanda’s
national development priority of ensuring that Rwandan primary-grade students
acquire the fundamental competency of literacy so that they can succeed in future
schooling and, later, in the modern workplace.
Project
goals:
goals:
Soma
Umenye aims to achieve the following two goals.
Umenye aims to achieve the following two goals.
To
improve reading outcomes in Kinyarwanda for at least 1 million children (unique
direct beneficiaries) in public and government-aided schools in Rwanda by the
end of P3; and
improve reading outcomes in Kinyarwanda for at least 1 million children (unique
direct beneficiaries) in public and government-aided schools in Rwanda by the
end of P3; and
To
ensure that at least 70 percent of P1-P3 students are able to read grade-level
text with fluency and comprehension.
ensure that at least 70 percent of P1-P3 students are able to read grade-level
text with fluency and comprehension.
To
achieve the above goals, it requires close collaboration with all education
stakeholders under the technical leadership of MINEDUC and REB.
achieve the above goals, it requires close collaboration with all education
stakeholders under the technical leadership of MINEDUC and REB.
Principal
Duties and Responsibilities
Duties and Responsibilities
The
Field Program Assistant will deliver adequate, timely administrative and
logistical support to the Soma Umenye field team (i.e. DAs and PAs). S/he will
serve as the interface between the field staff and the Finance, Operations, and
Procurement offices to ensure smooth coordination of all field activities.
Specifically, the Field Program Assistant will:
Field Program Assistant will deliver adequate, timely administrative and
logistical support to the Soma Umenye field team (i.e. DAs and PAs). S/he will
serve as the interface between the field staff and the Finance, Operations, and
Procurement offices to ensure smooth coordination of all field activities.
Specifically, the Field Program Assistant will:
- Draft
activity approval forms and budgets for review by the activity managers
- Prepare
all necessary procurement action request forms (PARs) and travel advance
authorization requests (TAARs) for related field team activities.
- Coordinate
all vehicles needs and submit vehicle request forms for the field team as
needed.
- Support
the field team to provide regular updates to the Soma Umenye program
calendar, including updates surrounding training activities, consultant
trips, etc.
- Maintains
contact information for key district and provincial-level stakeholders and
other implementing partner contacts
- Coordinate
meetings and prepare meeting minutes convened or attended by project field
staff.Take meeting minutes for all team meetings and distribute to team
members. - Ensure
the proper filing and archiving of all relevant programmatic documents
both via electronic files and hard copy files. - Fulfill
other administrative functions, as required.
Job
Qualifications
Qualifications
- Certificate/diploma
in related field preferred.
- Minimum
of 1 year of experience as administrative assistant, receptionist, or
related position; USAID experience desirable.
- Excellent
interpersonal and communications skills.
- Demonstrated
leadership, versatility, and integrity.
- Written
and spoken proficiency in English.
Level
of Effort and Location of Assignment
of Effort and Location of Assignment
This
is a long-term position and the location of assignment is Kigali, Rwanda with
intermittent travel throughout the country.
is a long-term position and the location of assignment is Kigali, Rwanda with
intermittent travel throughout the country.
Supervision
The
Field Program Assistant will report directly to the DCOP for Field Activities,
or his/her designee.
Field Program Assistant will report directly to the DCOP for Field Activities,
or his/her designee.
