Carlcare Services Ltd,Human Resources (HR) Assistant Jobs Vacancy

tive communication of
human resource policies and programs to new staff as needed to ensure smooth
and efficient operation of the department.

• Participating
  in recruitment efforts, coordinating communication with candidates and
  scheduling interviews. Ensuring background and reference checks are
  completed, and feedback given to all candidates regarding the hiring
  status.
• Assist
  in onboarding of new staff by preparing offer letters of engagement for
  new employees, ensuring all documentation is completed and submitted for
  employee file.
• Creating
  of new employee files.
• Conduct
  initial Orientation to newly hired employees and ensure all onboarding
  requirements are provided including staff identity cards, workstation,
  laptops, business cards etc.
• Serve
  as a point person for all new employee questions.

• Manage
  staff leave, keeping record of all staff leave requests and ensure
  implementation of the related application forms in existence.
• Facilitating
  resolutions to any payroll errors.
• Assist
  in payroll preparations by providing relevant data (absences, bonus,
  leaves, etc.

• Maintaining
  current HR files and databases-compile and update employee records(hard
  and soft copies)
• Maintain
  records related to grievances, performance reviews, and disciplinary
  actions
• Perform
  file audits to ensure that all required employee documentation is
  collected and maintained as per Employee checklist.
• Tracking
  probationary employees and updating line managers with the end of
  probation status for confirmation and official contract.
• Completing
  termination paperwork and assisting with exist interviews

• Coordinate
  HR projects (meetings, training, employee engagement activities, etc.) and
  keep record for Department reference.
• Properly
  handle employee incoming queries/requests/complaints regarding human
  resources issues, and grievances and ensure prompt resolution of all
  queries.
• Work
  closely with the HR team and assist with day to day operation of the HR
  functions and duties.
• Any
  other duties as may be assigned by the Supervisor.

• Must
  be adept at problem-solving, including being able to identify issues and
  resolve problems in a timely manner
• Must
  be able to communicate clearly, both written and orally, as to communicate
  with employees, members of the HR management team, and in group
  presentations and meetings
• Must
  be dependable, able to follow instructions, respond to management
  direction, and must be able to improve performance through management
  feedback
• Fair
  understanding of the Rwandan Labor Laws.
• Must
  possess strong interpersonal skills and excellent organizational skills

• Bachelor’s
  Degree in Human Resources Management, Business Administration, Management,
  or related field.
• Minimum
  2 years of work experience required. Proven experience as an HR Assistant,
  staff assistant or relevant HR/Administrative position.
• Computer
  literacy (MS Office, in particular) and hands on experience with an HRIS
  or HRMS is an advantage.