Administrative
Assistant – Camfed (Campaign for Female Education)
Will report to the
Camfed Malawi Head of Operations
Provide office administrative support to ensure programme operations are carried
effectively e.g. stores management, coordinate repairs of office equipment,
maintain office files, etc, Manage the switchboard and direct calls, emails and
postal mail as necessary, Provide reception services; greet and assist vistors,
respond to enquiries or assist oteh rstaff in organising responses to enquiries
and offering secretarial services as necessary, Managing logistical
arrangements for travelling staff and visitors e.g. hotel booking
, transport,
communications, etc, Operate a range of office machines such as photocopiers,
computers and fax, Assist other duties such as payments processing (school
fees, SNF, grants etc) children’s entitlements administration and banking among
others , Manage the purchase and control of office consumables and other
supplies for both the national office and district offices, Manage office
utilities- water, electricity,
subscriptions (internet, daily papers), office rent, security services,
etc, Supervise office cleaning and maintenance services, Any other duties as
assigned by management
Commitment and passion for Camfed’s values, mission and vision, Diploma in a
related field (e.g. Business Administration, Secretarial course etc), Minimum
of 3 yrs relevant work experience in administration, Proficiency in report
writing and use of wide range of Microsoft office applications , Knowledge of
office procedures and practices in his/her profession, Must be self-motivated,
innovative and able to meet targets in a timely manner, Ability to work with
minimum supervision, Fluent spoken and written English
Please email applications in the form of a CV with 3 traceable refs (maximum 2
pages) and a cover letter (maximum 1 page) to malawirecruitment@camfed.org Please use the description: “Administration
Assistant/Receptionist” in the subject line
Applications which do not meet these criteria will not be considered, Only
shortlisted candidates will be contacted for interview, Camfed is an equal
opportunity employer and females are encouraged to apply, Closing date: Close
of business (Malawi time) on Wednesday 18th February
