British High Commission (BHC),Procurement Officer Jobs in Rwanda

li works to support the UK Government’s
foreign policy objectives in Rwanda and has a vacancy for a Procurement Officer
A2. This is a 12 months fixed term contract with potential for further contract
extension at the end of the 12 months.

• Manage
  the tender process of various procurement/contract-related goods, services
  including sourcing of suppliers,
• Draft
  tender Terms of Reference; preparation of tender documentation, liaison
  and coordination with suppliers to clarify requirements,
• Be
  part of the tender committee; preparation of bid evaluation
  forms/documents and seek appropriate approval wherever necessary.
• Contract
  management to ensure they comply with all legal requirements and FCO procedure
• Prepare
  electronic requisitions and purchase orders
• With
  support from CSM and the Accountant, manage the Post Procurement Budget

• To
  work closely with procurement colleagues from other posts within the
  region and Procurement Hub to deliver Procurement activity to a
  standardised process;
• Proactively
  seeking opportunities to buy efficiently through common procurement routes
  or approaches to market and opportunities to ensure Value for Money at
  each stage.

• With
  support from CSM , to review, report and manage contracts and framework
  use at post,
• To
  act as the Supplier Relationship Manager where appropriate including
  resolution of contractual disputes, taking appropriate action to protect
  the FCO’s interest.

• Work
  closely with the Regional Procurement Head in implementing, managing,
  delivering regional objectives including running procurements within
  sub-Saharan Africa or other regions when workload requires.
• Any
  other work related to procurement as it arises.

• Contracts
• Budget
  for different sections
• Some
  inventories

• Delivering
  Value for Money
• Delivering
  at Pace
• Collaborating
  and Partnering
• Making
  Effective Decisions

• Demonstrable
  5 years experience in strategic procurement, contract management and spend
  analysis
• Demonstrated
  project management experience from conception to delivery ideally within a
  procurement context
• Demonstrate
  contract management from conception to monitoring of supplier performance
• Proven
  ability in working across a wide range of stakeholders, organisations and
  cultures, with the aptitude to effectively explain procurement processes
  and policies to those unfamiliar with them.
• Graduate
  calibre and/or qualified by experience, ideally with relevant
  post-graduate or professional qualification
• A
  self-starter with a minimum of 5 years relevant experience of sourcing
  Goods, Services and Works for an international organisation or government
  body. Must have been in a “hands-on” procurement/contracts position,
  working in a similar level capacity.
• Fluency
  in spoken and written English is a must.
• High
  level of proficiency in MS Office (MS Excel, MS Word)
• Proficiency
  in making online order and follow up
• Have
  an advance Diploma in Procurement or a Degree in Business Administration

• Knowledge
  of Budget management
• Online
  purchasing
• Valid
  Rwanda driving Licence

• 100%
  Regional medical cover for staff and legal dependents
• 3%
  contribution to pension
• 25
  annual leave days
• Lots
  of learning & development opportunities

• All
  applicants must be legally able to work in Rwanda with the correct
  visa/status or work permit.
• Employees
  recruited locally by the British High Commission in Kigali are subject to
  Terms and Conditions of Service according to local employment law in
  Rwanda.
• Employees
  who are not eligible to pay local income tax: e.g. certain third-country
  nationals and spouses/partners of UK diplomats will have their salaries
  abated by an equivalent amount.
• Reference
  checking and security clearances will be conducted.
• If
  you have not heard from us 3 weeks after the closing date, please consider
  your application unsuccessful. Any questions you may have about this
  position will only be answered during interview, should you be invited.