Save the Children,Administration Assistant Jobs in Rwanda

ers, to inspire
breakthroughs in the way the world treats children and to achieve immediate and
lasting change in their lives. Save the Children works in thirteen districts in
Rwanda with a current staff complement of approximately 134 staff.

• With
  support from Logistics and Procurement Officer and other project staff,
  process the purchase of approved materials for distribution to project
  areas, and follow-up the logistics of distribution in collaboration with
  the procurement department, including follow-up for timely delivery of
  books and other materials ordered;
• Receive
  supplies, check quality, sign delivery notes and process payments,
  ensuring that all stock sheets are updated and proper records are in
  place;
• Support
  the Communications, MEAL, and other project staff in inputs for project
  reporting;
• Support
  in updating the project detailed implementation plan;
• Participate
  in meetings of SCOPE team.

• Compile
  consolidated monthly reports, once monthly reports have been received from
  the team;
• Support
  the SCOPE team with the organization and implementation of meetings,
  workshops and trainings;
• Facilitate
  procurement and service hiring process and follow-up the progress with
  Logistics, HR and Admin departments;
• Support
  SCOPE with arrangements concerning incoming consultants, volunteers, TAs,
  etc, by ensuring hotel booking and associated logistics are arranged by
  the SC Admin and Logistics staff and serving as a focal person for
  communication / questions by incoming persons, including translation, when
  needed;
• Proof
  read and provide support in translation of documents;

• Support
  the SCOPE team to put together SCOPE communication materials;
• Routinely
  collect communication materials, including photos, videos and case
  stories;
• Retain
  a photo, video and case story data base for the project;
• Provide
  communications information to the Communications Specialist for use in
  social media, newsletters, etc.

• Support
  the SCOPE team in collecting ongoing monitoring and evaluation data
  collection;
• Input
  MEAL data collected by SCOPE staff into a data base for SCOPE project, as
  needed;
• Continuously
  collect, monitor and maintain information on beneficiary reach and numbers
  for project outputs and activities;
• Document
  lessons learned and ensure learning is shared across the SCOPE team and
  the Education Signature Programme and used to inform project improvements.

• Understand
  the provisions of the Child Safeguarding Policy, Code of Conduct and
  Local/Country Procedures and conduct oneself in accordance with the rules
  of the Child Safeguarding Policy, in personal and professional lives –
  which includes reporting suspicions of child abuse.
• Ensure
  that all project activities carried out are considered in relation to
  prevention of sexual exploitation and abuse and handling of serious
  complaints in line with the child safeguarding policy.
• Promote
  the message of child safeguarding to colleagues in other organizations and
  government ministries, children in their own and beneficiary families, and
  community members in general and be vigilant about observing possible
  child abuse/harm in their personal and professional lives.

• Comply
  with Save the Children policies and practice with respect to child
  protection, code of conduct, health and safety, equal opportunities and
  other relevant policies and procedures.
• Perform
  other duties, as assigned by the Chief of Party or other senior leadership
  team members.

• Holds
  self-accountable for making decisions, managing resources efficiently,
  achieving and role modelling Save the Children values
• Holds
  the team and partners accountable to deliver on their responsibilities –
  giving them the freedom to deliver in the best way they see fit, providing
  the necessary development to improve performance and applying appropriate
  consequences when results are not achieved
• Creates
  a managerial environment to lead, enable and maintain our culture of
  child safeguarding

• Sets
  ambitious and challenging goals for themselves and their team, takes
  responsibility for their own personal development and encourages their
  team to do the same
• Widely
  shares personal vision for Save the Children, engages and motivates others
• Future
  orientated, thinks strategically and on a global scale

• Approachable,
  good listener, easy to talk to; builds and maintains effective
  relationships with colleagues, members and external partners and
  supporters
• Values
  diversity and different people’s perspectives, able to work
  cross-culturally.

• Develops
  and encourages new and innovative solutions
• Cuts
  away bureaucracy and encourages an entrepreneurial approach

• Honest,
  encourages openness and transparency, builds trust and confidence
• Displays
  consistent excellent judgement
• Acts
  in the best interests of children

• University
  degree in social sciences, education or related fields
• Previous
  experience in an NGO and good understanding of the fields of literacy
  and/or education;
• Excellent
  organisational and problem solving skills;
• Excellent
  computer skills especially in MS Excel spread sheets and MS Word
• High
  level of integrity and ability to work as part of a professional team
• Cross-cultural
  experience, understanding and sensitivity
• Ability
  to communicate effectively in Kinyarwanda and English: verbally and in
  writing
• Understanding
  of and commitment to SCI mission, values and child rights-based
  programming approaches
• Experience
  in administration and data collection

• This
  extends not only to children with whom SCI and its partners work directly,
  but also includes children whom staff are responsible for.  SCI
  believes that the situation of children must be improved through the
  promotion of their rights supported and demonstrated by all members of
  staff. Save the Children International’s Code of Conduct sets out the
  standards which all staff members must adhere to.