Project Assistant, Tanzania
Location: Tanzania
Reports to: Project
Manager
Manager
Contract duration: 6 months
(with possible extension) – anticipated to start in September 2014
(with possible extension) – anticipated to start in September 2014
Salary: Highly
competitive within Tanzanian NGO market rates
competitive within Tanzanian NGO market rates
Application instructions
Candidates should send their CV and a covering letter
(PDF or Microsoft Word format) which outlines their experience and suitability
for the role in English to tzrecruitment@tz.bbcmediaaction.org. The name of the
position applied for should be included in the subject line of the email.
(PDF or Microsoft Word format) which outlines their experience and suitability
for the role in English to tzrecruitment@tz.bbcmediaaction.org. The name of the
position applied for should be included in the subject line of the email.
Please do not send certificates or other attachments.
Applicants with no separate covering letter will not be considered. Please only
apply if you meet the basic criteria under the person specification.
Applicants with no separate covering letter will not be considered. Please only
apply if you meet the basic criteria under the person specification.
This is a
local post applicable to people who have the legal right to live and work in
Tanzania. ‘National terms and conditions will apply’.
Only shortlisted candidates will be notified.
Application deadline: 5pm on Friday 26 September 2014
Job purpose
Reporting to the Project Manager, the Project
Assistant is responsible for providing all project-specific administrative and
coordination support. Project activities include capacity building and training
with the media and development-partners, production of radio outputs,
field-based research, and reporting.
Assistant is responsible for providing all project-specific administrative and
coordination support. Project activities include capacity building and training
with the media and development-partners, production of radio outputs,
field-based research, and reporting.
Main Duties:
- Manage day-to-day communication with all
project-partners and ensure implementation of activities, and regular and
timely submission of reports; - Coordinate project training sessions and workshops,
with responsibility for all logistical arrangements, attending some
training events to ensure smooth management, and to provide administrative
support; - Prepare budgets for training sessions and other
activities; - Ensure the project work-plan is updated and
accurate; - Prepare written meeting notes and training
summaries, in English; - Maintain the project asset register and manage
all project equipment and materials; - Manage the project information files, to ensure
all project documentation and reports are complete and up-to-date; - Liaise with administration team on project
procurement requirements; - Ensure the project is compliant with all BBC
Media Action policies and procedures, including Finance, HR, Procurement,
and Travel; - Perform any other duties as maybe required.
Required skills, knowledge and experience
- 3 years’ experience in administration or
coordination; - 1 year experience within the international
development sector in Tanzania; - Fluency in English and Swahili is essential –
spoken and written; - Experience of coordinating training events or
workshops with external partners is desirable; - Ability to prioritise, and to manage several
tasks simultaneously; - Excellent interpersonal and communication skills
with the ability to quickly establish effective working relationships with
colleagues and partners in Tanzania, and internationally; - Confident to highlight potential problems, and to
provide suggested solutions; - High level of accuracy and attention to detail;
- Experience of working to tight-deadlines, and
under high-pressure; - Experience of using Microsoft Word, Microsoft
Excel and Microsoft Outlook in a professional environment; - Any other duties that may be required.
Key competencies
The following competencies (behaviours and characteristics)
have been identified as key to success in the job. Successful candidates are
expected to demonstrate these competencies.
have been identified as key to success in the job. Successful candidates are
expected to demonstrate these competencies.
- Decision Making – Is ready and able to take the
initiative, originate action and be responsible for the consequences of the
decision made. - Planning and Organisation – Is able to think
ahead in order to establish an efficient and appropriate course of action
for self and others. Prioritises and plans activities taking into account
all the relevant issues and factors such as deadlines, staffing and
resources requirements. - Resilience –Can demonstrate an approach to work
that is characterised by commitment, motivation and energy. - Communication – The ability to get one’s message
understood clearly by adopting a range of styles, tools and techniques
appropriate to the audience and the nature of the information. - Managing relationships – Able to build and
maintain effective working relationships with a range of people. - Self-development – Is able to identify and apply
opportunities for learning and development.
