Job
Title: Procurement & Logistics Officer, Dar Es Salaam
Position Description:
Responsibilities and Tasks:
Procurement & Logistic Officer will be assisting the Support Service
Manager in the following duties:-
Procurement
· Prepare Local Purchase Orders (LPOs).
· Maintain procurement files, ensuring that all needed documents are completed
and filed.
· Processing and tracking VAT exemptions for Dar and Region Office procurement
in conjunction with CDC/ USAID, Ministry of Health and TRA.
Inventory
· Prepare required quarterly and year-end reports related to property inventory
and maintenance for Dar and Region Offices.
· Maintain inventory of all AGPAHI property for the Dar Office and all the
sub-offices.
· Maintain records of all AGPAHI property held by staff.
Property Maintenance
· Monitor all properties for maintenance requirements as well as responds to
specific maintenance requests from staff.
· Make recommendations and works with appropriate vendors for maintenance,
repair, and/or disposal of AGPAHI property.
· Arrange for property disposal in accordance with AGPAHI regulations/policies.
Vehicle Maintenance & Fuel Monitoring
· Review and compile monthly reports for all AGPAHI vehicles reporting on their
maintenance & fuel usage.
Compile explanations to any alarming concerns on their fuel usage or vehicle
maintenance that may arise
PROCUREMENT SOURCING
Assist in the selection of appropriate suppliers and contractors, to promote
good procurement practice with due regard to sustainability, ethical purchasing
standards and whole life costing.
Review Supplier’s Invoices before sending to Accounts department for Payment.
NEGOTIATION
Doing negotiation of procurement terms on a range of central procurements and
to monitor performance against procurement contract terms.
Deliver Real Bottom Line Efficiencies and Cost Savings
SYSTEM DEVELOPMENT
Review of supplier performance, in order to ensure quality, timely delivery.
To take an active lead in introduction, development and implementation of
procurement and stores management system.
Conduct capacity building training internally in promoting procurement best
practice.
Other Duties
· Other duties pertaining to this department may be assigned as needed by the
supervisor.
QUALIFICATIONS & EXPERIENCE
· Supervisory and general office administration, procurement, and logistical
skills.
· 5 years’ experience in dealing with procurement, and logistical activities
and 3 years’ experience in dealing with warehouse management Additional
experience working with Government of Tanzania offices (MoH & TRA) for VAT
exemptions.
A Bachelor’s degree in Procurement and supplies management, Issued by
Procurement and Supplies Professional and technician Board
· Fluent reading, writing, and speaking.
Deadline: 31-05-2013
How to Apply:
AGPAHI is an equal opportunities employer and these positions are open to all,
but ONLY qualified candidates should submit a CV and a cover letter explaining
how the experience detailed in the CV will contribute to the requirements of
the position and references to AGPAHI. For those who will send e-copies please
send cover letter and CV saved in your names
Submissions may be sent to:
EXECUTIVE DIRECTOR
AGPAHI
P.O. BOX 38252
Plot 373, Mtitu Street, East Upanga, +255 685 688 001
Dar es Salaam,
If you have not heard from us within 2 weeks after the closing date, please
assume that your application was not successful.
