CLOSE:26/05/2017
ROLE DESCRIPTION
Application
deadline: May 26, 2017
deadline: May 26, 2017
The
Administration and Finance Manager (AFM) is to provide critical direct support
to Rwanda SCA Country Director (CD) and HOPE Distributed Services Managing
Director (MD) in field leadership and program financial management. This
includes financial and administrative support, long term planning and budgeting,
full responsibility of head office finances and accounting, ongoing financial
reporting, and key relationship management with Rwanda SCA church partners and
field staff.
Administration and Finance Manager (AFM) is to provide critical direct support
to Rwanda SCA Country Director (CD) and HOPE Distributed Services Managing
Director (MD) in field leadership and program financial management. This
includes financial and administrative support, long term planning and budgeting,
full responsibility of head office finances and accounting, ongoing financial
reporting, and key relationship management with Rwanda SCA church partners and
field staff.
·
Location: Kigali, Rwanda ,
Location: Kigali, Rwanda ,
·
Level: Management
Level: Management
·
Type: Full-time
Type: Full-time
·
Department: Programs
Department: Programs
·
Reports to: Country Director
Reports to: Country Director
·
Position supervises: Administration and Finance
Officer
Position supervises: Administration and Finance
Officer
RESPONSIBILITIES
- Promote
and fulfill the mission and vision of HOPE International.
- Spiritual
Integration and Christian Witness
- Support
daily, weekly and other devotions among HOPE staff to maintain a focus on
the program’s Christ-centered mission and vision and to promote spiritual
growth among staff, group members, and other associated parties.
- Ensure
a personal healthy spiritual balance within family, work, and church life
through the adoption of Biblical, personal, spiritual disciplines.
- Relationship
Building and Management
- Interface
with Acacia in all matters relating to their current contract with Rwanda
SCA and DSU
- Intentionally
invest in building a strong, God-honoring relationship with the CD, other
head office and church partner staff as required by the CD.
- Assist
the CD in developing and maintaining excellent, productive and fruitful
relationships with Rwanda SCA implementing partner staff.
- Provide
administrative and finance support to ministry staff through high level
oversight as well as hands-on logistics support
- In
all the above, ensure that relationships are marked by HOPE’s
Christ-centered values, as defined in PASSION.
- Planning
- Assist
CD and DSU MD in the development of annual business plans, annual budgets,
and periodic reforecasts and updates.
- Ensure
that HOPE Rwanda and church partner financial reporting standards and
deadlines are met.
- Help
establish and implement a strategy for sourcing the appropriate resources
(people, financial, etc.) needed to achieve the goals outlined within the
program’s plan.
- In
conjunction with the CD, directly support church partners to develop,
approve, and track annual and quarterly partner budgets and action plans.
- In
conjunction with the CD and DSU MD, manage and monitor Rwanda SCA and DSU
cash flow and ongoing financial planning.
- Financial
Management, Reporting & Analysis
- Ensure
full adherence by Rwanda SCA and DSU to all HI’s financial policies and
procedures Support church partners to continually improve financial
performance within the SCA ministry and fully implement the Church Partner
Financial Guidelines.
- Main
contact with CSU SCA finance department and support CD and MD to ensure a
smooth relationship through reporting and related policies, processes, and
documentation.
- Carry
out all Rwanda SCA and DSU financial reporting functions, including
implementation and compliance with finance manuals, review all
transactions to ensure budget alignment, accounting and monthly financial
reporting, and maintenance of strong financial controls environment.
- Manage
the Rwanda SCA and DSU daily bookkeeping and accounting records.
- With
the CD’s and MD’s approval, submit requests for funding to Rwanda SCA and
DSU in a timely manner with appropriate documentation.
- Ensure
the timely submission of financial reports
- Oversee
Church Partners Financial Reporting including the review and oversight of
the use of SCA funds by church partners
- Oversee
the implementation of existing and new reporting, analysis, audit, and
other associated tools. Provide analysis of reports and actionable
recommendations to CD and DSU MD.
- Ensure
the achievement of ministerial goals and objectives while remaining within
the budget set out for HOPE International Rwanda and its partners
- Ensure
that Rwanda SCA and DSU are fully compliant with all applicable
governmental regulations.
- Administrative
and Human Resources Management
- In
conjunction with the CD and DSU MD, provide administrative and human
resource management, including implementation of adequate HR policies, HR
manual reviews, controls, contracts, staff leave reconciliation and
structures.
- Supervise
the Administration and Finance Officer
- Support
Rwanda SCA and DSU staff for training and other professional development
opportunities
- Serve
as CSU’s primary field contact for periodic initiatives such Global
Branding, new IT product launches, etc.
- In
conjunction with CSU’s security team, manage security policies and
procedures for the Rwanda SCA/DSU office.
- Manage
the organization of key Rwanda SCA and DSU Kigali financial documents
including data backup and business continuity planning.
- Ensure
prompt and accurate payment of payroll and government taxes for Rwanda SCA
and DSU staff.
- Compliance/Risk
Management
- Assist
in refinement and implementation of system that allow for periodic updates
to the Finance, and HR Manuals as weakness or inefficiencies are
identified.
- Ensure
full implementation of, and compliance with policies and procedures as
outlined in Finance and HR manuals.
- Assist
the HOPE Internal Audit team with Internal finance audits. Monitor the
implementation of recommendations and changes as proposed by Internal
Audit and CSU management.
- Systems,
Assets and Risk Management
- As
directed by the CD, support in the design and implementation of risk
mitigation systems.
- Ensure
that Rwanda SCA and DSU assets and inventory are well documented and well
maintained
- HOPE
Representation
- Show
hospitality to visitors to Rwanda SCA and DSU or related parties who wish
to visit the program and witness its operations. This includes supporting
HOPE staff in the timely establishment and creation of appropriate
itineraries, overseeing all necessary on the ground logistics, and
accurately representing HOPE International and its mission through
communication with visitors.
- Other
Responsibilities
- Lead
in design, development and implementation of special projects as and when
requested by the CD.
QUALIFICATIONS
- Personal
confession of Christian faith and commitment to the mission and vision of
HOPE International
- Qualifying
degree in finance, accounting, business administration, or similar field
of study
- A
minimum of five years of experience in mid-to senior-level accounting or
bookkeeping required
- Understanding
of, and demonstrated experience with, financial accounting principles,
processes and systems
- Experience
in using various accounting systems. Solid experience with QuickBooks is a
plus
- Proficiency
with Excel as a tool for data input, reporting, review, and analysis.
- Excellent
cross-cultural communication
- Excellent
computer based communication skills and working knowledge of basic IT.
- Fluent
communication in English; spoken and written
- Working
knowledge of Kinyarwanda and French is a plus
- Prior
knowledge and understanding of and willingness to self-educate regarding
SCA methodologies
- Willingness
to regularly travel upcountry
- Assertive
self-starter with the confidence to ask hard questions and hold management
accountable
- Highly
flexible, hardworking and willing to sometimes work in stressful and
frustrating situations
How to apply
To Apply for this job, please Click
Here
http://www.hopeinternational.org/take-action/opportunity/administration-and-finance-manager
Here
http://www.hopeinternational.org/take-action/opportunity/administration-and-finance-manager