CENTER FOR HEALTH SERVICES (CHS)
INTEGRATED HEALTH SYSTEMS STRENGTENING PROJECT (IHSSP)
TITLE: Administrative Assistant
REPORTS TO: Operations Manager
BAND: 4
LOCATION: Kigali, Rwanda
OVERALL RESPONSIBILITIES
The USAID-funded Integrated Health System Strengthening Project (IHSSP), implemented by Management Sciences for Health (MSH), is a comprehensive Project of assistance, providing technical support to Rwandan’s health sector. IHSSP has primary responsibility for ensuring the provision of technical support to build and strengthen systems for information systems, financial systems including Performance-Based Financing (PBF), human capacity development, quality assurance, and decentralization at the national, district and sector levels. IHSSP works with the government, civil society, and communities to strengthen health systems, develop preventive interventions, and improve the quality of health services. The Administrative Assistant is responsible for providing administrative, logistical, and clerical services to both technical and administrative teams in order to ensure effective and efficient operations.
SPECIFIC RESPONSIBILITIES
Administrative Assistance
• In coordination with the Office Support staff, provide general administrative support
• Perform general clerical duties to include but not limited to: photocopying, faxing, scanning, mailing, and filing.
• Support the HR and finance office in collecting, photocopying and filing documents (timesheets, reports, invoices, vouchers, ac…).
• Maintain hard copy and electronic filing system.
• Assist the Operations Manager in setting up and coordinating meetings and conferences venue
• Provide support to the Human Resource Office during the recruitment processes
Receptionist Duties
• Provide general receptionist services
• Meet and great clients and visitors in order to orient them
• Answer and forward telephone calls and respond to inquiries
• Receive, register and dispatch/send courier,
• Record incoming messages professionally
• Perform any other duty as assigned by the supervisor
QUALIFICATIONS
• Minimum of an advanced diploma (two years of university studies) in Social Sciences, Literature, Public Management or other related field.
• Minimum of 3 years of relevant work experience, preferably in administration with international organizations.
• Knowledge of office administration and book keeping procedures
• Ability to maintain a high level of confidentiality concerning financial and employee files.
• Basic knowledge and understanding of finance and administration work.
• Demonstrated ability to assess priorities and handle requests.
• Computer skills essential; knowledge of word processing, database, and Excel spreadsheet applications (Microsoft Office applications preferred).
• Creativity, flexibility, sound judgment, ability to take initiative, and carry out work independently.
• Attention to detail and high level of accuracy
• Excellent interpersonal, organizational skills and demonstrated ability to interact professionally with culturally diverse staff, clients, and consultants.
• Effective written, verbal and listening communication skills.
• Fluency in English, French and Kinyarwanda is required. Knowledge of Swahili and other language is an added advantage.
HOW TO APPLY:
Please apply online via the following link: http://jobs-msh.icims.com/jobs/intro or send your application package (CV and cover letter) to the MSH-Rwanda Country Representative, Avenue de la Paix, 185 (opposite CHUK) not later than November 25th, 2011.
Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, sex, sexual orientation, age, national origin, citizenship, physical or mental handicap, or status as a disabled or Vietnam veteran of the U.S. Armed Forces.
