MIFOTRA 19 Various Jobs Vacancies in Kigali, Rwanda

Ministry of Public Service and Labor
(MIFOTRA) wishes to recruit the civil servants on the following vacant
positions :

1. PUBLIC PROCUREMENT OFFICER (1) A0 Procurement, Purchase, Management, Accounting, Public
Finance, Economics, Law, Engineering or other relevant field qualifications
related to specific domain

Attributions

Supervise procurement process in the institution
To prepare and publish the annual procurement plan.
To prepare bidding documents.
To publish and distribute invitations to bid.
To receive and safe keeping of bids.
To obtain approvals for the award recommendations from
competent authorities ;
To prepare notification of tender award ;
To publish the results of tender ;
To act as Secretary of Tender Committee ;
Monitor contract management
To ensure adequate contract execution in collaboration
with the beneficiary department ;
Preparation of reports and records
To provide information and documents requested by
Rwanda Public Procurement Authority ;
Produce regular report as stipulated in the procurement
regulations ;
To keep proper procurement proceeding records.

2. INDIVIDUAL PERFORMANCE MANAGEMENT
(1) Master or Equivalent in Public
Administration, Management, Economics, Public Policy or A0 in Public
Administration , Management, Economics ; Or other relevant field

Attributions

Elaborate the policy of performance evaluation of
public institutions of an of the civil servants ;
Implement a system to manage the performance of the
institutions and of the agents of the State in order to evaluate their
efficiency : Elaborate an appropriate mechanisms to manage the
performance of the institutions and of the agents of the State – Set up a
methodology (procedures and tools) to evaluate the performances of the
public services and agents ;
Disseminate these supports and organise the relevant
trainings of the HR managers of the public institutions ;
Monitor the implementation of the performance
evaluation system inside the public institutions ;
Organize the regular evaluation of the performances of
the institutions and agents of the State – Prepare and transmit to the
institutions the corresponding supports – Follow the progress of the
evaluation process into the public institutions ;
Analyze the statement of the performance of the public
institutions and of their Human resources – Collate the reports of
evaluation passed on by the institutions and compare the results with the
performance indicators related to the modernisation and to the reform of
the Administration

3. PUBLIC SERVICE INSPECTION &
LITIGATIONS (2) : Master or Equivalent in Law,
Ao in Law

Attributions

Providing advice on Legal issues in disputes submitted
to the Ministry and Providing advice to the Decision makers ;
Develop mechanisms to monitor and control the
Implementation of the HR management Policies, Programs and the Compliance
of salary, advantages and HR management laws and regulations ;
Propose and conduct relevant administrative inspections
into the public institutions.

4. DIRECTOR OF PLANNING, CAPACITY
BUILDING & REFORM UNIT (1) :
Master or Equivalent in Public Administration , Development Studies, Public
Policy ,Economics, Management with 1 year working experience in Public
Administration. or A0 in Public Administration , Development Studies, Public
Policy ,Economics, Management ; Or other relevant field with 3 year
working experience

Attributions

Coordinate the elaboration and updating of the national
policies, programs and standards related to Public sector Reform,
Modernisation and Development ;
Coordinate the elaboration or amendment of legal texts
and regulations that the reform and the modernisation of the Public
Service imply to adapt their organisation and HR management ;
Follow the evolution of the performance indicators to
measure the level of development of the fields of activities he has in
charge :
Evaluate the implementation of the national policies,
programs, laws and regulations related to Public sector Reform,
Modernisation, Development and capacity building inside the State
institutions at central and decentralised levels ;
Coordinate, control and orientate the activities of the
pool of experts under supervision ;
Mobilise necessary partners and resources for
conducting and developing the programs in charge of the pool.

5. PROFESSIONAL IN CHARGE OF
CAPACITY BUILDING (1) : Master’s degree or
equivalent in Human Resources Management, Public Administration, Management or
Ao in Human Resources Management, Public Administration, Management or other
relevant field

Attributions

Identify training needs of Public Servants :
Remind institutions to produce the annual training
plans ;
Define priorities and strategic training by sector and
category of staff in liaison with the relevant sectoral institutions and
in relation to the felt needs of the labor market ;
Consolidate data with identity needs carried out in all
public institutions ;
Enter data on training in a dynamic database and easily
exploitable.
Develop the annual training plan for Public
Servants ;
Analyze, validate and consolidate the annual training
plans of institutions by sector ;
Develop and budget the annual national training
plan ;
Develop mechanisms for the implementation of the
national annual training of Public Servants ;
Facilitate the implementation of training
programs :
Search and inform Public Servant on training organized
inside and outside the country that can contribute to capacity building
development ;
Receive, analyze and produce time the traveling
document’’ A qui de droit’’ ;
Follow the proper conduct of training by regular
correspondence with dune care centers or universities that hosted the
officers sent for training ;
Exploit or check on training report ;
Maintain a database on the progress of the training
officers Public Servants ;
Produce annual reports on training

6. PLANNING, MONITORING AND
EVALUATION OFFICER (1) :
Master or Equivalent in Economics , Management, Development Studies Or Ao
Planning, Economics, Management, Development Studies ; or other relevant
field

Attributions

Prepare sector policies, strategies and plans :
Collect the data and evidence for elaboration of sector
policies , strategies and plans Prepare the terms of reference of new
projects ;
Establish the performance indicators of the sector
programs and activities ;
Ensure that the strategic plans are results-oriented
Consolidate the plan of actions of units and agencies under the
Ministry ;
Develop sector investment plans Develop and strengthen
a relationship with stakeholders and organize meetings for annual review and
reviews at the end of programs Coordinate the budget preparation
Consolidate the budget from different units ;
Ensure the linkage between the plans and the budgets
Prepare the MTEFs Monitor and evaluate : Monitor the budget
implementation according to programs and projects planned ;
Analyse the reports on programs implementation and
evaluate results of programs and projects ;
Analyze and strengthen statistical data base of the
institution Ensure availability of statistical data for policy making
Monitor the budget execution :
Evaluate the impact of the implementation of policies
and programs Establish institutional relationship with Local Government
Other duties that he/she will be assigned by his /her
supervisor.

7. CHIEF LABOUR INSPECTOR (1) : Master or Equivalent in Labour Administration,
Public Administration, Labour Psychology, Law. or A0 Labour Administration,
Public Administration, Labour Psychology, HR Management, Sociology, Law.

Attributions

Coordinate the Labour inspections into the districts :
Prepare the technical instructions for the Labour inspectors– Verify the
respect of the periodicity of the inspections on all the territory per
sectors of activities ;
Develop and elaborate a guideline for the Labours
inspectors ;
Proceed to punctual inspections on the field into the
private enterprises and industries ;
Follow the evolution of legislation and regulation
compliance in matter of work and social security by the enterprises :
Analyse the periodical inspection reports received from the districts
Labour inspectors – Work out the statement of the respect of the
regulation in matters of labour and employment at national level ;
Promote collective sector agreements : Verify that
the collective conventions are correctly applied – Play the role of
Obdusman in the negotiation of the national collective agreements –
Participate to their signature ;
Establish fair working relations between the employers
organisations, the workers trade-unions, and other professional
associations : Organise information campaigns at national level to
sensitize the employers and workers on their rights and obligations –
Implement mechanisms facilitating the development of good relationships
between employers and workers ;
Analyse and settle the problems of the representativeness
of professional organizations ;
Analyse the files, received at the ministry, on
complaints that have not been settled at the level of the district and
provincial inspectors – Give pertinent advices on the cases – Manage
collective labour dispute having a national audience – Follow the
development and conclusions of the Court – Settle the litigation between
professional associations ;
Participate to the think tanks to improve the legal
texts regulating the labour and employment in Rwanda – Collect and
preserve the decisions on cases setting legal precedent in Labour laws –
Formulate proposals to improve the working conditions ;
Contribute to the preparation of international
agreements and of the conventions related to Labour and Employment – Elaborate
and follow the files on cooperation with ILO/IPEC, UNICEF, etc. ;
Ensure the secretariat of the National Labour Council
and of the Social Dialogue Experts Cell.

8. INTERNAL AUDITOR (1) : Ao in Finance, Accounting, or Management
specialising in Finance/ Accounting

Attributions

To be in charge of the whole system
of control established by the Government :

Run the business of the Ministry in an ordinary manner,
Safe guard the assets of the Ministry
Maintain records of financial matters and liability of records
for appropriate decision making

Ensure controls regarding :

Plans and programs as well as its organizational
structure
Conduct physical and personnel controls (procedures
concerning human resources management, assets controls……)
Conduct accounting control ( verify the regular
updating of the accountancy books at different level of the
administration ; verify the regular updating of the accountancy
books ; verify the compliance, the legality and accuracy of all debts
documents ; verify that the account operations correspond to assets
movement and are cross checked at reasonable intervals, and that theses
assets exist
Verify the supervisory and control managerial control
to ensure the decisions making are properly done

Ensure a proper internal
audit :

Conduct a independent and continuous appraisal of
activities to ensure that all others controls are operating accordingly to
practices as described by Govs
Propose useful amendments to improve the procedures,
supports, and rules related to a priori and a posteriori budgetary
controls and of financial and accountancy operations

To make follow-up on the
implementation of the Auditor General’s recommendations :

To analyze reports of the Auditor General of State
Finances concerning the Ministry
To ensure implementation of recommendations of the
Auditor General of State Finances directed to the Ministry and provide
advice thereupon.

9. DIRECTOR OF CIVIL SERVANTS
REMUNERATION UNIT (1) : Master or Equivalent in
Economics, Public Administration, Management, Finance , Socio-Economics with 1
year working experience . or A0 in Economics, Public Administration,
Management, Finance, Socio-Economics ; Or other relevant field with 3
years working experience

Attributions

Coordinate the implementation of Public Service Pay and
Retention Policies ;
Develop, advise, coordinate, monitor, evaluate and
report, as well as ensure that decisions are implemented for public sector
on matters related to salaries, wages, allowances and benefits in the
public service ;
Coordinate, monitor, evaluate and report on pensions
and social security related matters across the public sector ;
Manage, monitor, evaluate and report on the Integrated
Payroll and Personnel System ;
Plan and manage the wage bill, in collaboration with concerned
Public institutions ;
Analyze, monitor and evaluate wage bill and employment
trends across the public sector ;
Develop and monitor allowances and benefits of public
servants ;
Develop and/or adjust salary structures for the public
service.
Develop mechanisms to attract and retain requisite
skills in the public sector ;
Manage and coordinate all pension and social security
related issues ;
Develop, manage, collect data, update records and
provide reports on and from the Integrated Payroll and Personnel
System ;

10. REMUNERATION POLICY AND RESEARCH
PROFESSIONAL (2) : Master or Equivalent in
Economics, Management, Socio-Economics, Finance, Public Administration, or A0
in Economics, Management, Socio-Economics, Finance, Public
Administration ; Or other relevant field

Attributions

The Remuneration Policy and Research Professional will
have the following functions :
Undertake research on salaries, benefits, allowances,
incentives and retention across the economy ;
Work out, analyze and defend near the authorities all
the Projects relating to social domains as well as putting the Government
employees under the good working conditions ;
Gather, analyze and present for the appreciation of the
authorities, the elements of feasibibility of projects relating to the
residences or the transport of the Government employees ;
Identify the motivating elements to be promoted in the
Public Service ;

11. OCCUPATIONAL HEALTH AND SAFETY
(1)Master or Equivalent in Public
Health, Environmental Health. Or A0 Public Health, Environmental Health ;
Or other relevant field

Attributions

Elaborate the national policy and strategies to develop
the Social Security of workers (retirement pension and benefit, etc) and
of security at work (prevention of accidents, of professional diseases
(including HIV prevention) ;
Develop and implement the strategies and programmes to
promote the sensitization of employers and workers in matter of security
and health at work ;
Organize sensitization operations for the workers in
matter of fight and prevention against HIV/AIDS – Propose the installation
of reception cells inside enterprises (according to their dimension) to
keep inform the workers ;
Consolidate the data and produce periodical statements
on the Social Security

12. SECRETARY (3) : A1 in secretariat ; Or other relevant field

Ensure fast and accurate computer-capturing documents
and mails of the institution which are processed by the central
Secretariat ;
Carry out recording of archives, files and documents

13. EMPLOYMENT PROMOTION MONITORING
AND EVALUATION (M&E) SPECIALIST (1) :
Master’s degree in statistics or Ao economics and other relevant field ;

Attributions

Design and introduce a monitoring and evaluation system
for measuring outcomes, output and implementation progress of Policies and
Programs in the field of Employment Promotion and Labor Market
Developments ;
Design monitoring strategies and processes, including
elaboration of relevant indicators and qualitative and quantitative
assessment methods ;
Compile information on general developments and
progress of the Labor Market and employment promotion activities ;
Develop and maintain a documentation system/data base
on monitoring and evaluation results ;
Prepare regular information sharing, reports and
presentations on monitoring results, including highlights of progress,
best practices, obstacles and gaps ;
Identify and promote networking with relevant
stakeholders for monitoring and evaluation ;
Coordinate and participate in joint M&E programming
activities with other government institutions and major
stakeholders ;
Close collaboration with Labor Market Economist and
other staff within the same unit at MIFOTRA.

14. LABOUR MARKET ECONOMIST (1) : Master or Equivalent in Applied Labour Economics,
Economics, Labour Economics, Development Studies, Socio-Economics, or Ao
Economics, Labour Economics, Development Studies, Socio-Economics,

Attributions

Analyze and interpret Labour Market relevant
statistics, data and information, in close collaboration with Labour
Market Researcher and other staff in the same unit ;
Develop models to analyze and interpret economic
behavior and patterns related to employment promotion ;
Establish facts and draw valid conclusions about labor
market developments and forecast labor market activities with regard to
future prospects for employment.
Undertake analysis of socio-economic factors related to
labor market behavior,
Analyze labor mobility across all economic sectors,
Identify factors that hamper employment creation and
sustainability,
Prepare recommendations for labor market demands and
employment relevant strategies, based on analysis and conclusions of Labor
Market ;
Interpret a wide variety of further employment relevant
information and prepare meaningful, precise and accurate reports to
prepare MIFOTRA’s management decision,
Elaborate and prepare Labor Market analysis and
interpretation results for internal and external information requirements,
reporting, presentations and publications by MIFOTRA

15. SKILLS DEVELOPMENT POLICY EXPERT
(1) : Master or Equivalent in
Public Administration, Education Science, Social Sciences, Labour Psychology or
A0 in Public Administration, Education Sciences, Social Sciences, Labour
Psychology ; Or other relevant field

Attributions

Elaborate, implement and evaluate the impact of the
national Capacity building policy to develop the competencies of the
national manpower ;
Collect information with the experts in charge of the
development in all various economic sectors of activities of the country
(in ministries, agencies, districts, etc.) and with the main employers
unions ;
Analyse the information given also by the « Labour
Market Research and Data Management » on the identified needs per
sectors of activities, according to existing national competences ;
Cooperate with the ministry of Education, Universities
and the Rwandan Development Board, so as to adjust the initial,
professional and technical education programs to the priorities that have
been identified to answer the national needs ;
Organise sensitization campaigns of the operators of
the private sector and of the population to invest in training and
apprenticeship ;
Develop and implement mechanisms to promote auto job
training ;
Produce the annual balance stating the national
competencies and indicating the shortfall and saturated competences per
sectors of activities and geographical areas in Rwanda

All Interested Applicants should
come and pick the Application form at the Ministry of Public Service and Labour
(MIFOTRA), in Human Resource’s Office or download it from the website of P.S.C
(www.psc.gov.rw),
this job announcement is also available at MIFOTRA’s website (www.mifotra.gov.rw), not later than 09/01/2012
which will be the deadline of submitting the Application form at 17.00 PM
Sharp. Written tests and interviews will be held later to selected successful
candidates.

N.B : The Application form should be together with a non
notified of the required degree and a photocopy of the Nation Identity Card.
Successful Candidates must be ready to start work immediately.