RWANDA
UNDP Rwanda
Unity in Diversity
The United Nations Development Programme (UNDP Rwanda) is announcing the
following vacancy:
I. Position Information
Job Code Title: Programme Associate – Democratic Governance
Organization: UNDP
Reports to: Head of Unit
Grade: G7
Type of contract: Temporary Appointment
Duration: One year renewable
Deadline: July 9, 2013
II. Organizational Context
Under the guidance and direct supervision of the Head of Unit for Governance
and Peace Consolidation, the Programme Associate provides substantive and
effective support to the planning, design and management of the country
programme by managing data and facilitating programme implementation, and
provides leadership in execution of services in the Governance Team. The
Programme Associate promotes a result and client oriented approach consistent
with UNDP rules and regulations.
The Programme Associate leads the programme support staff in the Unit,
coordinates activities of the project teams and other Programme Units, and
works in close collaboration with the Operations team, programme staff in other
UN Agencies, UNDP HQs staff and Government officials, technical advisors and
experts, multilateral and bilateral donors and civil society ensuring
successful UNDP programme implementation.
III. Functions / Key Results
Expected
Summary of Key Functions
• Administration and implementation of programme strategies, adapts processes
and procedures.
• Support to the substantive and financial management of the governance
programme.
• Administrative support to the Governance Unit.
• Support in creation of strategic partnerships and implementation of the
resource mobilization strategy.
• Facilitation of knowledge building and knowledge sharing.
1. Ensures administration and implementation of CO and UN programme strategies
under ‘Delivery as One´, and adapts processes and procedures focusing on
achievement of the following results:
• Presentation of thoroughly researched information for preparation of CCA,
UNDAF, CPD, CPAP, effective application of RBM tools and establishment of
management targets (BSC). Establishment of the mechanisms to track use of RBM
tools and maintenance of RBM database.
• Presentation of information/ reports for identification of areas for support
and interventions.
• Effective Support of CO’s efforts under DaO and contribution to the UN
Governance Them Group.
• Implementation of the CO partnerships and resources mobilization strategies,
preparation of reports.
2. Provides effective support to substantive and financial management of the
governance programme focusing on the achievement of the following results:
• Presentation of thoroughly researched information for formulation of country
programme, review and drafting of UN Joint Programme and/or UNDP project
documents, work plans, budgets, implementation arrangements.
• Close management, monitoring and follow up on all UN joint programmes for
which UNDP is the Management Agent.
• Initiation of a project, entering project into Atlas, preparation of required
budget revisions.
• Provision of guidance to the executing agencies on routine implementation of
projects, tracking use of financial resources.
• Follow up on performance indicators/ success criteria, targets and
milestones, preparation of reports, including drafting of reports to donors.
• Analysis of the situation in programme, identification of operational and
financial problems, development of solutions.
• Inputs into preparation for conduct of audit of NEX projects, implementation
of audit recommendations.
• Diligent execution of Atlas role assigned.
3. Provides administrative support to the Programme Unit focusing on
achievement of the following results:
• Proper control of the supporting documents for payments, review of NEX
projects Financial Reports.
• Maintenance of the internal expenditures control system which ensures that
vouchers processed are matched and completed, transactions are correctly
recorded and posted in Atlas.
• Timely corrective actions on unposted vouchers, including the vouchers with
budget check errors, match exceptions, unapproved vouchers.
4. Provides support in creation of strategic partnerships and implementation of
the resource mobilization strategy focusing on achievement of the following
results:
• Analysis of information on donors, preparation of donor’s profile and
database, establishment of contacts with donor counterparts.
• Track and reporting on mobilized resources and ensure timely preparation of
reports.
5. Ensures facilitation of knowledge building and knowledge sharing in the CO
focusing on achievement of the following results:
• Organization of trainings for the operations/ projects staff on programme.
• Maintenance and updating of the Team’s portfolio for edocumentation and
knowledge management systems, as well as the office intranet and website.
• Extraction of lessons learnt and best practices in programme implementation.
• Sound contributions to knowledge networks and communities of practice
IV. Impact of Results
The key results have an impact on the overall CO efficiency in programme and
success in implementation of programme strategies. Accurate analysis and
presentation of information enhances UNDP position as a strong development
partner. The information provided facilitates decision making of the
management.
V. Competencies and Critical
Success Factors
Corporate Competencies:
• Demonstrates commitment to UNDP’s mission, vision and values.
• Displays cultural, gender, religion, race, nationality and age sensitivity
and adaptability.
Functional Competencies:
Knowledge Management and
Learning
• Shares knowledge and experience.
• Actively works towards continuing personal learning, acts on learning plan
and applies newly acquired skills.
Development and Operational
Effectiveness
• Ability to perform a variety of specialized tasks related to Results
Management, including support to design, planning and implementation of
programme, managing data, reporting.
• Ability to provide input to business processes reengineering, implementation
of new system, including new IT based systems.
• Good knowledge of Results Management Guide and Toofkit.
Leadership and
Self-Management
• Focuses on result for the client and responds positively to feedback.
• Consistently approaches work with energy and a positive, constructive attitude.
• Remains calm, in control and good humored even under pressure.
• Demonstrates openness to change and ability to manage complexities.
Prince 2 training and certification,
RMG Atlas
Procurement Certification
VI. Recruitment
Qualifications
Education :
Secondary Education, preferably with specialized certification in Accounting
and Finance. University Degree in Business or Public Administration, Economics,
Political or Social Sciences would be highly desirable
Experience :
Minimum of 7 years of progressively responsible administrative or programme
experience is required at the national or international level. Experience in
the usage of computers and office software packages (MS Word, Excel, etc) and
advance knowledge of spreadsheet and database packages, experience in handling
of web based management systems
Language Requirements:
Fluency in both written and spoken English; being an added value
Interested candidates are invited to read the full job description and apply
only online via https:// jobs.undp.org. The required documents include the
candidate’s Personal History Form (P11) downloadable from the same website, a
resume and academic certificates (uploaded as one file).
Deadline for submission of applications: 9th July
2013
Please note that only shortlisted candidates will be contacted for substantive
assessment and interview.
Qualified women are highly encouraged to apply.
Deputy Country Director/Operations UNDP Rwanda
