UNDP Head Management Support Unit Job Vacancy in Kigali, Rwanda

Post Level :
P-4

• Support the alignment of UNDP programmes and
  projects to the strategic framework of the CCPD 2013-2018 and the UNDAP
  2013-2018;
• Coordinate with the UNDP Programme Units and
  Operations Units to ensure the Country Office adheres to and complies with
  corporate policies and dashboards;
• Provide policy advice to Senior Management of
  the Country Office on quality assurance and compliance issues.
• Oversee UNDP Rwanda’s Monitoring and
  Evaluation policies and procedures and provide quality assurance to the
  evaluation processes;
• Represent the Country Office in the One UN
  Monitoring and Evaluation Group;
• Facilitate knowledge building and knowledge
  sharing on monitoring and evaluation;
• Provide support to the implementation of RBM;
• Support to forge strategic partnerships and
  resources mobilization and ensure timely donor reporting;
• Ensure sound planning and monitoring of
  financial resources of the UNDP programme in Rwanda;
• Ensure compliance to UNDP audit policies;
• Oversee the implementation of the UNDP
  communication strategy;
• Manage the Management Support Unit consisting
  of 4staff members.

• Support the operationalization of the CCPD
  2013-2018 and the UNDAP 2013-2018 in collaboration with the main partners
  and other UN Agencies;
• Coordinate with other units in the Country
  Office the IWP and the ROAR and other corporate planning and results
  reporting exercises;
• Support the CD in business processes mapping
  and establishment of internal Standard Operating Procedures in Results
  Management and control of the workflows in the Programme Units;
• Support and coordinates knowledge building and
  management in the Country Office.

• Effective application of RBM tools,
  establishment of management targets (BSC) and monitoring achievement of
  results;
• Ensure effective monitoring and evaluation
  with the aim of measuring the impact of the CO programme;
• Ensure effective implementation of the
  Internal Control Framework in collaboration with the Operations Unit
• Establish a quality and accountable reporting
  system;
• Coordinate the audit exercise among programme,
  project and operations staff and ensure compliance with audit quality
  standards and timeframes.

• Ensure effective and efficient clearance and implementation
  of the cost-sharing trust fund agreements;
• Coordination of partnerships with the UN
  Agencies, IFI’s, government institutions, bi-lateral and multi-lateral
  donors, private sector, civil society etc.;
• Alignment of areas of cooperation based on strategic
  goals of UNDP, country needs and donors’ priorities;
• Analysis and research of information on
  donors, preparation of substantive briefs on possible areas of
  cooperation, identification of opportunities for cost-sharing and trust
  funds, and One Fund;
• Ensure the implementation of the UNDP
  communication strategy;
• Ensure timely and quality donor reporting;
• Participation in inter agency and donor
  meetings and represent UNDP in various forums as required.

• Strategic oversight of planning, budgeting,
  implementing and monitoring of the programme, tracking use of financial
  resources in accordance with UNDP rules and regulations;
• Implementation of effective internal controls,
  proper functioning of a client-oriented financial resource management
  system;
• Regular monitoring of the CO delivery,
  resource mobilization, TRAC Allocation, revenue management and cost
  recovery;
• Periodic monitoring of dashboards and exceptions,
  identification of remedial actions;
• Participation in project’s audit, control and
  follow up;
• Head of the MSU performs the function of
  Manager Level 2 in Atlas development projects transactions approval in
  line with the Internal Control Framework.

• Supervise a Management Specialist and
  Programme Finance Associate for providing senior management with programme
  resource analysis for effective planning of resources;
• Supervise the Communications Analyst and
  One-line Media analyst;
• Build the capacity of the national staff in
  the MSU.

• Demonstrates integrity by modeling the UN’s
  values and ethical standards;
• Promotes the vision, mission, and strategic
  goals of UNDP;
• Displays cultural, gender, religion, race,
  nationality and age sensitivity and adaptability.

• Promotes knowledge management in UNDP and a
  learning environment in the office through leadership and personal
  example;
• Actively works towards continuing personal
  learning and development in one or more Practice Areas, acts on learning
  plan and applies newly acquired skills.

• Ability to lead strategic planning,
  results-based management and reporting;
• Ability to lead formulation, implementation,
  monitoring and evaluation of development programmes and projects, mobilize
  resources;
• Ability to formulate and manage budgets,
  manage contributions and investments, manage transactions, conduct
  financial analysis, reporting and cost-recovery;
• Ability to implement new systems and affect
  staff behavioral/ attitudinal change.

• Builds strong relationships with clients,
  focuses on impact and result for the client and responds positively to
  feedback;
• Consistently approaches work with energy and a
  positive, constructive attitude;
• Demonstrates good oral and written
  communication skills;
• Demonstrates openness to change and ability to
  manage complexities.

• Master’s Degree or equivalent in Business
  Administration, Public Administration, Economics, Political Sciences,
  Social Sciences or related field.

• 7 years of relevant experience at the national
  or international level in providing management advisory services, hands-on
  experience in design, monitoring and evaluation of development projects
  and establishing inter-relationships among international organization and
  national governments;
• Experience in the usage of computers and
  office software packages, experience in handling of web based management
  systems

• Fluency in English.