IFDC Consultant - Develop Operating Procedures for Fertilizer Distribution System Job Vacancy in Kigali, Rwanda

Job
Description

Consultancy
Services Required to Develop Standard Operating Procedures for the Fertilizer
Distribution System in Rwanda

1.
IFDC/PReFER (PRIVATIZATION OF RWANDA’S FERTILIZER IMPORT AND DISTRIBUTION
SYSTEM) requires the services of an experienced consultant to develop standards
for process and procedures of practices, activities and tasks that shall be
undertaken by a private lead fertilizer distribution system in Rwanda;

2.
IFDC/PReFER invites qualified and experienced consultants to submit their
proposals for the services as indicated in details within the terms of
reference;

3. Technical
and Financial proposals must be separated and each in its own envelop marked
‘TECHNICAL PROPOSAL’ or ‘FINANCIAL PROPOSAL’ accordingly. The consultant will
also submit a timeline and express his/her availability to realize the study;

4. Well
printed proposals (Technical and Financial), properly bound and presented in
four copies one of which is the original must reach IFDC/PReFER Chief of Party
at the address mentioned above not later than February 15th, 2013,
at 16:30. Late bids will be rejected;

5. The outer
envelop should clearly indicate the tender name and title;

6. Enquiries
regarding this tender may be addressed to IFDC/PReFER through e-mail:

to Catherine
Uwitonze at cuwitonze@ifdc.org

and copy to:
Charles Murekezi at charlesmurekezi@yahoo.co.uk

Title:
Consultant to Develop Standard Operating Procedures for the Fertilizer
Distribution System

Terms of
Reference

I. Background

MINAGRI is
developing a private led fertilizer distribution system that shall guarantee
sustainable supply of sufficient quantities of fertilizers to farmers, timely
and in a cost effective manner. This task is being implemented by the
Fertilizer Program in partnership with IFDC, the private sector and other
public sectors institutions. MINAGRI requires the services of an experienced
consultant to develop standards for process and procedures of practices,
activities and tasks that shall be undertaken by a private lead fertilizer
distribution system in Rwanda.

II. Purpose, Objective and Scope

The purpose
of this assignment is to develop Standard Operating Procedures (SOPs) for
process undertaken for Fertilizer importation and fertilizer distribution
within the country to ensure operational efficiency.

The
objective of the assignment is to develop specific SOPs on the following:

a)
Fertilizers importation;

b) The
enterprise management of fertilizer distributors and agro dealers;

c)
Transactions between: i. importers and distributors, ii. Distributors and
Agro-dealers, and iii. Agro-dealers and farmers;

d)
Acquisition and/or provision of fertilizer credit by fertilizer chain actors;

e) Recovery
of fertilizer credit;

Scope: The
consultant shall review the current processes within the Fertilizer Program and
the fertilizer distribution system. She or He will be required to review
reports pertaining to the fertilizer distribution system. Additionally, the
consultant shall be required to gather information from MINAGRI, Districts,
Distributors, Agro dealers, Farmers and stakeholders. The consultant is
required to prepare an analytic report on the current procedures in the
fertilizers distribution chain, identifying gaps and weaknesses and propose
appropriate operating procedures.

III. Deliverables

The
consultant shall develop a detailed document outlining the Standard Operating
Procedures for practices, activities and tasks undertaken by the Distributors,
Agro dealers and private entities that shall engage in fertilizer procurement.
The consultant shall prepare and present reports to be discussed by
stakeholders as follows: (i) A draft report and Power Point Presentation of the
analysis of the current fertilizer distribution processes and propose operating
procedures, (ii) A revised report highlighting proposed operating procedures
incorporating comments from stakeholders for validation, and (iii) A Final
document detailing standard operating procedures for the Fertilizer Program and
the fertilizer distribution system.

IV. Duration

This
assignment shall be for 2 months with effect from the time of signing the
contract. The consultant is responsible for planning his or her schedule and
setting up meetings with stakeholders involved in fertilizer distribution. A
validated Standard Operating Procedures manual shall be expected by the end of
the contract duration.

Required
Skills

Minimum of a Masters degree in Agri-business,
Business Management and Administration, Agricultural Development or
related field
Excellent communication skills, an excellent
command of English or French and working knowledge of the other
Excellent time management skills, able to
deliver high quality outputs on time

Required
Experience