TERMS
OF REFERENCE
OF REFERENCE
BASELINE
SURVEY FOR INCLUSIVE ENGAGEMENT FOR CHANGE PROJECT
SURVEY FOR INCLUSIVE ENGAGEMENT FOR CHANGE PROJECT
- Project
Overview
International
Alert is a 30-year old independent and international peacebuilding organisation
headquartered in London an
Alert is a 30-year old independent and international peacebuilding organisation
headquartered in London an
d works with people who are directly affected by
violent conflict to improve their living, for more details, you can find us on:
www.international-alert.org.
We have been operating in Rwanda since 1996, strengthening reconciliation,
reintegration and conflict management among people affected by conflicts and
genocide in the country.
With
funding from European Commission in Rwanda, International Alert and Pro-Femmes
Twese Hamwe won the award to implement the Inclusive Engagement for
Change Project (IE4CP). This project seeks to address sustainable
agriculture and food security which are recognised as a priority in Rwanda’s
Economic Development and Poverty Reduction Strategy (EDPRS II 2013-2018) and
both expected to stimulate economic growth and greatly contribute to poverty
reduction. Specifically, regarding chronic malnutrition in children,
EDPRS II notes that malnourished children risk losing 10% of their lifetime
earning potential and that the physical and mental damage associated with poor
fetal growth and stunting are irreversible after the age of
two. Malnutrition can cause countries to lose up to 3% of GDP. The
Rwanda National Food and Nutrition Plan 2013-2018 recognises that despite major
economic and poverty reduction progress, improvements in nutrition and
household food security remains a “foundational issue”. According to the
Integrated Household Living Conditions Survey 3 (EICV 3), 21% of the total
Rwandan population are classified as poor and 24% very poor. The government
recognises civil society a crucial role to the implementation of the EDPRS II,
as well as in the implementation of key national policies and that it is
paramount that citizens are provided with the capacity to uphold this role.
Coherently with the 2003 Rwanda Constitution and the country’s Vision 2020,
there is political will to engage civil society actors in policy making.
However, citizen’s involvement in decision making and monitoring of government
service providers in particular in the agricultural sector is very limited.
Whilst spaces for people participation exist, they have been fostered in a
framework of top-down, centrally driven policies and within boundaries defined
by the state. In general, local leaders and service providers are more
accountable to the central level than to the local level. Local population’s
preparedness and capacity to challenge local leaders and service providers is
constrained. Nonetheless, those very spaces provide the opportunity to support
citizens and Civil Society Organizations (CSOs) to become more active,
informed, and reliable actors of change in the governance of sustainable
agriculture and food security.
funding from European Commission in Rwanda, International Alert and Pro-Femmes
Twese Hamwe won the award to implement the Inclusive Engagement for
Change Project (IE4CP). This project seeks to address sustainable
agriculture and food security which are recognised as a priority in Rwanda’s
Economic Development and Poverty Reduction Strategy (EDPRS II 2013-2018) and
both expected to stimulate economic growth and greatly contribute to poverty
reduction. Specifically, regarding chronic malnutrition in children,
EDPRS II notes that malnourished children risk losing 10% of their lifetime
earning potential and that the physical and mental damage associated with poor
fetal growth and stunting are irreversible after the age of
two. Malnutrition can cause countries to lose up to 3% of GDP. The
Rwanda National Food and Nutrition Plan 2013-2018 recognises that despite major
economic and poverty reduction progress, improvements in nutrition and
household food security remains a “foundational issue”. According to the
Integrated Household Living Conditions Survey 3 (EICV 3), 21% of the total
Rwandan population are classified as poor and 24% very poor. The government
recognises civil society a crucial role to the implementation of the EDPRS II,
as well as in the implementation of key national policies and that it is
paramount that citizens are provided with the capacity to uphold this role.
Coherently with the 2003 Rwanda Constitution and the country’s Vision 2020,
there is political will to engage civil society actors in policy making.
However, citizen’s involvement in decision making and monitoring of government
service providers in particular in the agricultural sector is very limited.
Whilst spaces for people participation exist, they have been fostered in a
framework of top-down, centrally driven policies and within boundaries defined
by the state. In general, local leaders and service providers are more
accountable to the central level than to the local level. Local population’s
preparedness and capacity to challenge local leaders and service providers is
constrained. Nonetheless, those very spaces provide the opportunity to support
citizens and Civil Society Organizations (CSOs) to become more active,
informed, and reliable actors of change in the governance of sustainable
agriculture and food security.
This
project will be implemented in 3 districts including Bugesera, in Eastern
Province, Huye and Nyamagabe in Southern Province. It will reach a total of 46
sectors from those 3 districts: 15 sectors of Bugesera District, 14 sectors of
Huye District and 17 sectors of Nyamagabe. The overall objective of the
project is to contribute to promotion of sustainable agriculture and food
security through ensuring participatory, transparent and accountable district
planning and budgeting.
project will be implemented in 3 districts including Bugesera, in Eastern
Province, Huye and Nyamagabe in Southern Province. It will reach a total of 46
sectors from those 3 districts: 15 sectors of Bugesera District, 14 sectors of
Huye District and 17 sectors of Nyamagabe. The overall objective of the
project is to contribute to promotion of sustainable agriculture and food
security through ensuring participatory, transparent and accountable district
planning and budgeting.
On
the basis of the identified needs, two specific objectives will guide the
intervention over the course of 36 months (January 2016-December 2018):
the basis of the identified needs, two specific objectives will guide the
intervention over the course of 36 months (January 2016-December 2018):
(SO1)
strengthen citizen participation in policy formulation, implementation and
monitoring with focus on agriculture sector
strengthen citizen participation in policy formulation, implementation and
monitoring with focus on agriculture sector
(SO2)
support increased engagement by targeted districts with CSOs and other key
actors on food security responding to communities’ needs.
support increased engagement by targeted districts with CSOs and other key
actors on food security responding to communities’ needs.
These
objectives will be reached through a comprehensive package of activities
including awareness raising initiatives, trainings, dialogue platforms,
community score cards and coordination mechanisms, advocacy, and research and
learning. In order to meet those objectives, the project targets to involve
civil society organizations, farmers ‘cooperatives and local government
authorities working on agriculture and food security from 3 districts of
interventions. At national level, it will link with key international NGOs,
researchers, development partners and government institutions supporting the
agriculture and food security sector through national conference, working
groups and networks.
objectives will be reached through a comprehensive package of activities
including awareness raising initiatives, trainings, dialogue platforms,
community score cards and coordination mechanisms, advocacy, and research and
learning. In order to meet those objectives, the project targets to involve
civil society organizations, farmers ‘cooperatives and local government
authorities working on agriculture and food security from 3 districts of
interventions. At national level, it will link with key international NGOs,
researchers, development partners and government institutions supporting the
agriculture and food security sector through national conference, working
groups and networks.
- Purpose
of the Baseline Study
The
purpose of the baseline study is to determine quantitatively and qualitatively
the current situation in relation to the main elements of the project amongst
the target beneficiaries.
purpose of the baseline study is to determine quantitatively and qualitatively
the current situation in relation to the main elements of the project amongst
the target beneficiaries.
The
survey will establish the baseline for the project´s key indicators and
constitute the basis to measure the project performance. Even though the
baseline study is intended primarily to facilitate the project monitoring and
evaluation, it will also be used as an evidence-based lobbying and advocacy
tool (with the possibility of publishing a summary of the findings).
survey will establish the baseline for the project´s key indicators and
constitute the basis to measure the project performance. Even though the
baseline study is intended primarily to facilitate the project monitoring and
evaluation, it will also be used as an evidence-based lobbying and advocacy
tool (with the possibility of publishing a summary of the findings).
- Baseline
Study Objectives
The
baseline study will focus on baseline data collection for a set of indicators
outlined in the project M&E plan. The baseline study report will be used as
a measurement to monitor the project progress against the set indicators over
the course of the project implementation.
baseline study will focus on baseline data collection for a set of indicators
outlined in the project M&E plan. The baseline study report will be used as
a measurement to monitor the project progress against the set indicators over
the course of the project implementation.
The
baseline study aims to achieve following objectives:
baseline study aims to achieve following objectives:
1.
Collect baseline data for the project Outcome/Objective Indicators below:
Collect baseline data for the project Outcome/Objective Indicators below:
Intervention
Logic
Logic
Overall
Objective
Objective
Impact
Indicator
Indicator
Contribute
to promotion of sustainable agriculture and food security through ensuring
participatory, transparent and accountable district planning and budgeting
to promotion of sustainable agriculture and food security through ensuring
participatory, transparent and accountable district planning and budgeting
%
of CSOs, cooperatives that work jointly with districts on agricultural and food
security planning, budgeting, monitoring and evaluation
of CSOs, cooperatives that work jointly with districts on agricultural and food
security planning, budgeting, monitoring and evaluation
Specific
Objective 1
Objective 1
Specific
Objective 1 Indicator
Objective 1 Indicator
Strengthen
citizen participation in policy formulation, implementation and monitoring with
focus on agriculture sector
citizen participation in policy formulation, implementation and monitoring with
focus on agriculture sector
%
of citizens reporting that their concerns are taken into account for
agriculture policy reformulation, implementation and monitoring
of citizens reporting that their concerns are taken into account for
agriculture policy reformulation, implementation and monitoring
Specific
Objective 2
Objective 2
Specific
Objective 2
Indicator
Objective 2
Indicator
Support
increased engagement by targeted districts with CSOs and other key actors on food
security responding to communities’ needs
increased engagement by targeted districts with CSOs and other key actors on food
security responding to communities’ needs
%
of CSOs and actors that took initiatives responding to community food
security needs
of CSOs and actors that took initiatives responding to community food
security needs
Outcome
1
1
Outcome
1 Indicators
1 Indicators
Increased
capacities of local CSOs in agricultural planning, budgeting, monitoring and evaluation
capacities of local CSOs in agricultural planning, budgeting, monitoring and evaluation
%
of CSOs and cooperatives demonstrating ability to influence gender responsive
agriculture and food security planning, budgeting, monitoring and evaluation
of CSOs and cooperatives demonstrating ability to influence gender responsive
agriculture and food security planning, budgeting, monitoring and evaluation
#
and % of JADF committee members who have increased understanding of CSOs
as reliable partners in food security sector
and % of JADF committee members who have increased understanding of CSOs
as reliable partners in food security sector
Outcome
2
2
Outcome
2 Indicator
2 Indicator
Reinforced
mutual accountability mechanisms between local authorities, farmers and
civil society to improve food security
mutual accountability mechanisms between local authorities, farmers and
civil society to improve food security
Level
of joint district, lead farmers and local CSOs coordination observed to address
community food security needs
of joint district, lead farmers and local CSOs coordination observed to address
community food security needs
Outcome
3
3
Outcome
3 Indicator
3 Indicator
Actionable
recommendations from target districts inform national planning and budgeting
recommendations from target districts inform national planning and budgeting
#
and % of CSO policy recommendations on agriculture and food security
implemented by Districts of interventions
and % of CSO policy recommendations on agriculture and food security
implemented by Districts of interventions
2.
Map all locally based civil society organizations and cooperatives as well as
key actors (including but not limited to International NGOs) within the three
targeted districts looking at the approaches and tools they use in engaging
local government, particularly in the agricultural sector, as linked to food
security.
Map all locally based civil society organizations and cooperatives as well as
key actors (including but not limited to International NGOs) within the three
targeted districts looking at the approaches and tools they use in engaging
local government, particularly in the agricultural sector, as linked to food
security.
3.
Produce a SWOT analysis of these key actors, commenting on organizational
governance and management (financial and programme management) experience,
visibility and reputation of those structures based on critical evidences from
community members and local administration.
Produce a SWOT analysis of these key actors, commenting on organizational
governance and management (financial and programme management) experience,
visibility and reputation of those structures based on critical evidences from
community members and local administration.
III.
Scope of Work
Scope of Work
This
baseline study is to be conducted within the sampling target areas and
participants including farmers, agriculture and food security-focused
cooperatives and other stakeholders of the project.
baseline study is to be conducted within the sampling target areas and
participants including farmers, agriculture and food security-focused
cooperatives and other stakeholders of the project.
The
study design and methodology will be discussed and agreed with the project team
and with the implementing partners at the beginning of the consultancy. The
consultant will use different data collecting methods: desk review, direct
observation, quantitative survey, interviews, and focus group discussions, to establish
a baseline for the project’s key indicators.
study design and methodology will be discussed and agreed with the project team
and with the implementing partners at the beginning of the consultancy. The
consultant will use different data collecting methods: desk review, direct
observation, quantitative survey, interviews, and focus group discussions, to establish
a baseline for the project’s key indicators.
Duration,
Geographic Coverage and Timeline
Geographic Coverage and Timeline
The
baseline study shall be expected to complete within 30 days beginning as soon
as possible. Data collection, analysis, validation and final reporting are
expected between May 1st- 30th, 2016. The study will be conducted in 3
districts of IE4CP interventions within sectors and/or village that the
consultant will sample from his/her technical proposal of the consultancy.
baseline study shall be expected to complete within 30 days beginning as soon
as possible. Data collection, analysis, validation and final reporting are
expected between May 1st- 30th, 2016. The study will be conducted in 3
districts of IE4CP interventions within sectors and/or village that the
consultant will sample from his/her technical proposal of the consultancy.
The
study will include the following phases:
study will include the following phases:
Preparatory
phase:
phase:
Key
documents of the project will be submitted to the consultant. The consultant
will:
documents of the project will be submitted to the consultant. The consultant
will:
- Do
a desk review of all documentation - Prepare
a work plan jointly with the project team - Finalise
methodology of the study, including but not limited to the finalisation of
the sample size, the development of both quantitative and
qualitative tools. The methodology will need to be validated by the
project team. - Submit
study design for ethical approval
Field
work.
work.
Field
work will take place in the target districts. During the field work, and with
the support of the project team and the civil society partners, the consultant
will:
work will take place in the target districts. During the field work, and with
the support of the project team and the civil society partners, the consultant
will:
Data
analysis
analysis
Draft
report
report
Final
report
report
- Taking
into consideration one round of comments from the project team and
partners. Creative ways to present the findings would be encouraged.
The
consultant will be supervised by International Alert’s Senior Monitoring and
Evaluation Officer.
consultant will be supervised by International Alert’s Senior Monitoring and
Evaluation Officer.
- Deliverables
- A
draft baseline report (in English) shared with International Alert and
Pro-Femmes Twese Hamwe within 14 days of signing of contract. - A
final baseline report, incorporating comments and feedback from
International Alert and Pro-Femmes Twese Hamwe.
The
final baseline study report should at a minimum include the following:
final baseline study report should at a minimum include the following:
- Acknowledgements
- Glossary/Acronyms
- Introduction
- Executive
Summary - Methodology
- Limitations
- Findings
and discussion - Conclusion
and recommendations - Appendices
- Facilitate
a restitution workshop in which the consultant will present findings to
Alert and Pro-Femmes Twese Hamwe, stakeholders, and key government
institutions. - Responsibilities
International
Alert will facilitate access to project documents including full technical
proposal, M&E plan, and will officially contact district administrations to
facilitate field visits. The consultant will manage his/her transport and will
be responsible for his/her own security in the field while collecting data.
However, s/he will abide with International Alert security and safety policy in
the field including especially avoiding field data collection beyond 5.00 pm.
The consultant will be responsible for presenting findings during the
validation workshop that will be planned together with project team.
Alert will facilitate access to project documents including full technical
proposal, M&E plan, and will officially contact district administrations to
facilitate field visits. The consultant will manage his/her transport and will
be responsible for his/her own security in the field while collecting data.
However, s/he will abide with International Alert security and safety policy in
the field including especially avoiding field data collection beyond 5.00 pm.
The consultant will be responsible for presenting findings during the
validation workshop that will be planned together with project team.
- Profile
of the Consultant
The
baseline study will be offered to a shortlisted consultant or consultancy firm
who meet the following requirements:
baseline study will be offered to a shortlisted consultant or consultancy firm
who meet the following requirements:
- An
MA University degree in a relevant field (agriculture or food security) - An
in-depth knowledge of agriculture and food security related programming
and research - An
in-depth knowledge of rural development issues in Rwanda - Over
5 years of experience in Monitoring and Evaluation of peacebuilding and
gender focused projects, ideally also in especially agriculture and food
security. - Proven
experience in planning and carrying out baseline surveys and performance
measurement (both quantitative and qualitative measurements). - Proven
experiences of previous assignments including development of analyses,
feasibility studies, baselines, of similar nature and engaging communities
using participatory methodologies. - Excellent
English language skills, including excellent writing skills in English. - Report
writing skills
13.
Terms and Conditions of Solicitation
Terms and Conditions of Solicitation
Bid
Requirements
Requirements
Consultants
who meet the requirements should submit a maximum of 10 pages expression
of interest, which should include the following:
who meet the requirements should submit a maximum of 10 pages expression
of interest, which should include the following:
- A
suitability statement, including commitment to availability for the entire
assignment - A
clear statement of proposed study methodology - A
detailed work plan - A
detailed financial proposal, including daily cost per major activity - Updated
curriculum vitae, clearly stating qualifications and experience - 3
references from organizations that have contracted the consultant proving
ability to carry out a Baseline.
Period
of validity
The proposal shall be valid for a period of at least 30 days, starting
from the date of signing agreement
of validity
The proposal shall be valid for a period of at least 30 days, starting
from the date of signing agreement
Notice of Non-Binding Solicitation
International Alert reserves the right to reject any and all bids received in
response to this solicitation, and is in no way bound to accept any proposal.
We additionally reserve the right to negotiate the substance of the finalists’
proposals, as well as the option of accepting partial components of a proposal
if appropriate. Quantities are estimates only at this time and will be subject
to change.
Confidentiality
All information provided as part of this solicitation is considered
confidential. In the event that any information is inappropriately released,
International Alert will seek appropriate remedies as allowed. Proposals,
discussions, and all information received in response to this solicitation will
be held as strictly confidential, except as otherwise noted.
Notification
Prior to the expiration of the validity of the proposal, International Alert
shall notify the successful company that submitted the highest scoring proposal
in writing and will invite for contract negotiations. Alert reserves the right
to invite the second ranking company for parallel negotiations.
Right to Final Negotiations
International Alert reserves the option to negotiate on the final costs, and
final scope of work, and also reserves the option to limit or include third
parties at Alert’s sole and full discretion in such negotiations. Upon
failure to reach agreement on the contents of the contract as stipulated in
this document, Alert has the right to terminate the negotiations and invite the
next-best rated company for negotiations.
Communication
All communication regarding this solicitation shall be directed to appropriate
parties at International Alert. Contacting third parties involved in the
project, the review panel, or any other party may be considered a conflict of
interest, and could result in disqualification of the proposal.
Acceptance
Award of a proposal does not imply acceptance of its terms and conditions.
International Alert reserves the option to negotiate on the final terms and
conditions.
All information provided as part of this solicitation is considered
confidential. In the event that any information is inappropriately released,
International Alert will seek appropriate remedies as allowed. Proposals,
discussions, and all information received in response to this solicitation will
be held as strictly confidential, except as otherwise noted.
Notification
Prior to the expiration of the validity of the proposal, International Alert
shall notify the successful company that submitted the highest scoring proposal
in writing and will invite for contract negotiations. Alert reserves the right
to invite the second ranking company for parallel negotiations.
Right to Final Negotiations
International Alert reserves the option to negotiate on the final costs, and
final scope of work, and also reserves the option to limit or include third
parties at Alert’s sole and full discretion in such negotiations. Upon
failure to reach agreement on the contents of the contract as stipulated in
this document, Alert has the right to terminate the negotiations and invite the
next-best rated company for negotiations.
Communication
All communication regarding this solicitation shall be directed to appropriate
parties at International Alert. Contacting third parties involved in the
project, the review panel, or any other party may be considered a conflict of
interest, and could result in disqualification of the proposal.
Acceptance
Award of a proposal does not imply acceptance of its terms and conditions.
International Alert reserves the option to negotiate on the final terms and
conditions.
Send
applications to the undersigned not later than 23rd April 2016 at 5pm
Kigali time.
applications to the undersigned not later than 23rd April 2016 at 5pm
Kigali time.
The
application should contain CVs of lead consultants, capacity statement,
proposed schedule/workplan of activities, examples of previous baseline or
evaluation works; two professional references, technical and financial
proposal.
application should contain CVs of lead consultants, capacity statement,
proposed schedule/workplan of activities, examples of previous baseline or
evaluation works; two professional references, technical and financial
proposal.
Please
write to:
write to:
Country
Coordinator
Coordinator
International
Alert Rwanda and Burundi
Alert Rwanda and Burundi
E-mail: bmutesi@international-alert.org
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