VSO,HR & Administration Officer Jobs Vacancy

d, most of
all, take action against poverty and exclusion. It’s a highly effective
approach that works, and today is helping millions of people in some of the
world’s poorest communities lift themselves out of poverty.

• Provide
  support in projects hiring, support managers in developing job
  descriptions, updating jobs in VSO’s recruitment system.
• Provide
  advice to partner organisations on VSO recruitment processes.
• Timely
  provide recruitment plans
• Ensure
  preparation of job specific interview guides in collaboration with Hiring
  managers.
• Manage
  Screening & short-listing of applicants.
•  Lead
  role in Planning and facilitating interviews with Country Office panels
  and Participating in interview panels (as applicable)
• Carry
  out reference check, police clearance report and ensure that all new
  entrants have signed off all relevant policies as per the standard
  practice;ensure induction plan for new staff and volunteers
• Provide
  Monthly accurate recruitment and Induction reports.
• Monitor
  country office recruitment plans for each program and maintain status
  reports for reference by country management team and Global Recruitment
  and Selection Manager;
• Ensure
  proper recruitment reports are generated and authentic recruitment
  documents are documented VSO staff and volunteers files;
• Induction
  and On boarding
• support
  in reviewing policies in line with recruitment and Induction;
• Coordinate
  and ensure appropriate Orientation and on boarding process for new staff
  and volunteers;
• Constantly
  review and update recruitment and induction policy
• Support
  programme teams on projects staff and Volunteer placements as appropriate;
• Compile
  and consolidate information and produce new staff induction pack.

• Provide
  appropriate support to recruitment candidates and ensure good public
  relation with both internal and external clients
• Ensure
  timely, appropriate and effective feedback to applicants as appropriate;
• Receive
  and orient new employees and volunteers as appropriate;
• Ensure
  timely and appropriate introductory information VSOR staff for
  information.

• Update
  posting of guidelines on Learning Hub in order to reflect changes in
  government policies and ways of working in the country office.
• Oversee
  management of medical insurance of staff and volunteers as per the global
  process
• Respond
  pro-actively staff and volunteer support needs, develop and maintain a
  dialogue systems to facilitate a ‘one team’ approach.
• Ensure
  staff and volunteer onboarding is conducted in accordance with legal
  requirements, including visas, work permits and police clearance.
• Ensure
  volunteers are briefed on CO Procedures and take lead in development of
  the Volunteer Committees.
• Manage
  the process and ensure consistency and completeness;
• Ensure
  appropriate documentation staff and Volunteers documents;

• Support
  in manage performance by setting annual performance targets and evaluating
  their successful achievements;
• Facilitate
  staff individual development plans in order to optimize team performance.
• Promote
  a culture of high performance, customer service, continuous improvement,
  positive communication and teamwork spirit.

• Ensure
  VSO staff and volunteer data administration is undertaken to enable
  accurate, up to date records, including contact details and emergency
  contacts.
• Ensure
  periodic systems updates in line with various requirements
• Ensure
  the recruitment information and status are updated in salesforce system.

• Support
  in putting in place policies that support effective functioning of the
  Country Programme;
• Recommend
  policy reviews in accordance with ever-changing Organizational
  needs;Management staff and Volunteer files
• Ensure
  staff and volunteers files are kept in accordance with the VSO Data
  Protection and Confidentiality Policy.
•  Ensure
  accuracy, completeness and appropriateness of staff and volunteer files,
• Keep
  staff and volunteers files in a safe but easily traceable format.
• Ensure
  staff and volunteers files are kept updated on regular basis and all
  required documents are filed.
• Ensure
  periodic audit staff and Volunteers files, provide report on compliance to
  Data Protection policy and proactively update them; Contract, Acceptance,
  Visa and work permit processing
• In
  consultation with the HR Business Partner prepare contracts and offer
  letters for new staff and ensure legal compliance.
• In
  collaboration with line managers, prepare acceptance letters for the
  required volunteers,
• Process
  and ensure timely acquisition of relevant VISA and work permit documents
  for staff and Volunteers.

• Fulfill
  any other appropriate level responsibilities as defined or directed by the
  line manager from time to time.

• Bachelor’s
  degree in Human Resources; Social Sciences or Operations or related field.
• At
  least 2 years relevant experience with evidence of people management.
• Proficiency
  in the use of Microsoft Office applications
• Fluent
  in English
• Very
  good communication skills (written and speaking
• Experience
  in working with international Non-Government organizations and with
  Government Officials.
• Experience
  of working with international volunteers.
• Clean
  driving license.
• Able
  to undertake occasional travel within country.
• Essential
  skills and Knowledge:
• Planning
  and Time Management: significant experience of an administrative role,
  managing and prioritizing a varied workload, achieving high quality
  results, meeting deadlines with minimum supervision.
• Relationship
  Building Skills: ability to build strong working relationships and
  partnerships in a multi-cultural environment and work as a collaborative team
  member. Cultural sensitivity, commitment to diversity.
• Communication
  Skills: clear, sensitive oral and written communication skills, fluent in
  English, confidence in communicating across VSO and externally
• Problem
  Solving: ability to develop multiple ideas, comparing and evaluating each
  to ensure best possible decision.
• Flexibility:
  able to adapt to new and demanding situations.
• Human
  Resources –
• Knowledge
  of Country employment and immigration laws.
• Experience
  of using Human Resources information systems and running a range of
  reports.
• Understanding
  and commitment to data protection and equality and diversity issues.
• Experience
  of working with different cultures and backgrounds.
• People
  Management – Ability to support others. Demonstrable commitment to
  delivering excellent customer service.
• International
  Development – Understanding of the role volunteering in Country.
• Flexibility
  to adapt to new situations, with a positive attitude to working in an
  international organization. Able to travel occasionally.
• Problem
  Solving
• Commitment
  to VSO values