VSO,Administrative Assistant Jobs Vacancy

tive
approach that works, and today is helping millions of people in some of the
world’s poorest communities lift themselves out of poverty.

• Manage
  VSOR front desk ( reception)
• Ensure
  management of meeting rooms and logistical requirements are timely
  provided whenever required;
• Receive
  and distribute Incoming correspondence and follow up on provision of timely
  feedback;
• Maintain
  a register of incoming and out-going correspondences;
• Maintain
  a filing system of Incoming and outgoing letters, Tender documents,
  Purchase orders and requisitions;
• Press
  Order of office supplies and staff consumables
• Provide
  general support to visitors and orient as appropriate.
• Organize
  flight bookings for staff and volunteers as per approved flight booking
  request by budget holders; using international Travel or local travel
  agency approved by VSO management.
• Support
  operations manager in organising accommodation booking for VSO guests and
  liaise with suppliers to ensure their payment is done promptly;
• Ensure
  all missed calls are registered in contact register to facilitate the
  track of missing calls
• Manage
  office stationeries by conducting a monthly stock check and monitor the
  effective use of office stationery and sundry supplies (ensuring
  cost-effectiveness and value for money), and maintain minimum stock levels
  in the Country Office at all times.
• Prepare
  and submit requests for timely procurement of stationery and office sundry
  supplies by the logistics officer.

• Maintain
  effective customer support to all VSO visitors and excellent customer
  service and rapport.
• Receive
  VSO main telephone calls, orient customers and ensure timely and
  appropriate responses;
• Maintain
  and update database of internal and external important contacts, including
  of key government officials, as well as external non-governmental
  officials and stakeholders.
• Follow
  up on timely responses to our clients and partners.
• Cleanliness
  and kitchen/Work environment Management
• Supervise
  the outsourced cleaners to ensure cleanliness of office and the general
  environment;
• Be
  the focal contact to all kitchen related issues and make sure that the
  cook is paid on regular basis.
• Supervise
  the cook and act as key contact for arranging lunch for VSOR visitors and
  staff.

• Fulfill
  other appropriate level responsibilities as defined or directed by the HR
  Business Partner from time to time.

• A
  Bachelor’s degree in Business Administration Or Public Administration,
  preferably in the field of Human Resources Management,
• At
  least 2 years administrative experience in a busy organization of international
  setting.
• Good
  IT (Word, Outlook, Excel, Power Point, Internet)
•  Excellent
  written and verbal communication skills (English and French)
• Experience
  of a high workload and ability to priorities and effectively manage time
  in order to deliver high quality work on time
• Proven
  ability to build and maintain relations with colleagues, volunteers, VSO
  stakeholders
• Flexibility
  to adapt, and a constructive and creative approach to problem solving
• Attention
  to details
• Demonstrable
  commitment to delivering excellent administrative and organizational
  service
• Positive
  attitude, and warm and welcoming personality
• Commitment
  to VSO’s values
• Good
  basic budgeting and cash management