Description
Job Title: Senior
Executive Assistant to the Vice Chancellor
Reports to: Vice
Chancellor
Group/Department: University
of Global Health Equity (UGHE)
Location: Kigali,
Rwanda
Executive Assistant to the Vice Chancellor
Reports to: Vice
Chancellor
Group/Department: University
of Global Health Equity (UGHE)
Location: Kigali,
Rwanda
Position
Overview
Overview
The Senior Executive Assistant to
the Vice Chancellor (VC) is an integral member of the University of Global
Health Equity team. This individual’s responsibilities are primarily
administrative, and require great diplomacy, discretion, resourcefulness, and
flexibility, as this individual will be working closely with a diverse range of
people within and outside of the organization. The Senior Executive Assistant
role offers an unparalleled opportunity for someone with very strong
administrative experience coupled with an interest in health, education, and
social justice. The role provides great exposure to the frontline activities
and inner workings of a fast-paced university.
the Vice Chancellor (VC) is an integral member of the University of Global
Health Equity team. This individual’s responsibilities are primarily
administrative, and require great diplomacy, discretion, resourcefulness, and
flexibility, as this individual will be working closely with a diverse range of
people within and outside of the organization. The Senior Executive Assistant
role offers an unparalleled opportunity for someone with very strong
administrative experience coupled with an interest in health, education, and
social justice. The role provides great exposure to the frontline activities
and inner workings of a fast-paced university.
Schedule and Meeting Coordination
- Manage
the affairs of the VC’s office - Manage
the VC’s calendar across her roles - Liaise
with Executive Assistants, administrative staff, and meeting organizers to
provide the VC’s availability for meetings - Attend
the VC’s meetings as appropriate and prepare minutes for record keeping - Communicate
with meeting participants, schedule meetings, and confirm meeting space
and conference lines; ensure VC has all needed documents and information
in preparation for meetings - Ensure
the VC is able to connect to remote meetings and troubleshoot if needed - Triage
meeting and speaking engagement requests - Liaise
with meeting participants in advance to share relevant pre-reading
materials and resources - Manage
all communication out of the VC’s office
Travel and Event Management
- Arrange
complex and detailed travel plans, itineraries, and agendas and compile
documents for meetings, including booking flights, hotel
accommodations, visas, ground transportation, and other travel logistics
for the VC; own and manage the VC’s travel briefing books - Liaise
with event organizers to coordinate event logistics for the VC, including
travel arrangements, communications, and pre-meeting materials - Provide
on-demand support for travel, including troubleshooting issues that arise
Relationship Management
- Exhibit
excellent office managerial skills - Serve
as the point person for external institutions and individuals who seek to
contact the VC - Monitor
and track documents, projects and tasks, ensuring attention to
time-sensitive issues and longer-term initiatives, providing succinct
background information when needed - Prepare
thorough briefings and provide relevant documents for meetings and travel
when needed, including minutes - File
properly with and up-to-date records all documents and correspondences of
the Vice Chancellor office
Other administrative tasks
- Manage
the VC’s budget as seen appropriate by the VC - Complete
expense reports - Compose
and preparing correspondences - Coordinate
logistics with high-level meetings both internally and externally - Work
very closely with UGHE leadership and faculty
Qualifications
- Bachelor’s
Degree required; background or interest in social science, area studies,
or public health preferred - At
least 3 years of professional experience providing high-level
administrative support in a fast-paced office setting, or educational
equivalent - Experience
with coordinating international travel and complex logistics - Must
have experience in multicultural and international workplaces - Ability
to work independently and take initiative; must be eager to learn, able to
multi-task and easily adapt to changing circumstances with tact and
diplomacy - Strong
organizational skills that reflect the ability to perform and prioritize
multiple tasks seamlessly with excellent attention to detail and quality - Ability
to effectively work on a team in a complex, fast-paced environment - Proficiency
in Microsoft Office and Google Suite - Exceptional
interpersonal skills including the ability to interact professionally with
culturally diverse staff, partners, and clients - Ability
to conduct research and present data in a succinct and well-written manner - Excellent
writing, editing, grammatical, organizational, and research skills - Excellent
management, time-management, and problem-solving skills - Ability
to work under pressure with minimal supervision - Sense
of humor, patience, a positive attitude, flexibility, and a passion for
social justice required - Willingness
to travel in-country frequently and at short notice and to work irregular
hours - English
fluency required, both written and verbal; Kinyarwanda and French language
skills strongly preferred.
Organization Overview
The University of Global Health
Equity (UGHE) is a new kind of university focused on training the next
generation of global leaders in healthcare delivery. The university launched in
Rwanda in September 2015 with its flagship degree program: the Master of
Science in Global Health Delivery. Through an academic experience uniquely
rooted in the values of equity, students are empowered to both ease suffering
at the bedside and drive transformational, systemic changes to the health
system.
Equity (UGHE) is a new kind of university focused on training the next
generation of global leaders in healthcare delivery. The university launched in
Rwanda in September 2015 with its flagship degree program: the Master of
Science in Global Health Delivery. Through an academic experience uniquely
rooted in the values of equity, students are empowered to both ease suffering
at the bedside and drive transformational, systemic changes to the health
system.
UGHE is an initiative of
Partners In Health (PIH), an internationally recognized non-profit organization
whose mission is to provide a preferential option for the poor in health care.
In over nearly three decades of operating alongside public sectors in countries
around the world, PIH has developed a model to deliver high-quality health care
to some of the world’s most marginalized communities. Nowhere has this impact
been more profound than in Rwanda, where Inshuti Mu Buzima—PIH’s sister
organization—and our government partners have driven innovation for a decade.
Partners In Health (PIH), an internationally recognized non-profit organization
whose mission is to provide a preferential option for the poor in health care.
In over nearly three decades of operating alongside public sectors in countries
around the world, PIH has developed a model to deliver high-quality health care
to some of the world’s most marginalized communities. Nowhere has this impact
been more profound than in Rwanda, where Inshuti Mu Buzima—PIH’s sister
organization—and our government partners have driven innovation for a decade.
Members of the UGHE community are
tenacious and resolute in our drive to attain social justice, make common cause
with those in need, listen to and learn from others and operate with honesty
and humility as we uphold academic integrity and intellectual curiosity. The
University of Global Health Equity seeks individuals committed to these values
to join the team.
tenacious and resolute in our drive to attain social justice, make common cause
with those in need, listen to and learn from others and operate with honesty
and humility as we uphold academic integrity and intellectual curiosity. The
University of Global Health Equity seeks individuals committed to these values
to join the team.
How to Apply
Interested
candidates are required to click here to apply
candidates are required to click here to apply
