TERMS OF REFERENCE (TOR) FOR SUPPLYING AND DELIVERING BAR SOAP MAKING MACHINE.

Réseau des Femmes Oeuvrant pour le Développement Rural is the first sustainable organization with a national scope that was created in 1986 with the aim of promoting the status of Rwandan women. It is a local non-governmental and non-profit organisation governed by Law N ° 04/2012 of 17/02/2012 on the organization and functioning of local non-governmental organizations.

Terms Of Reference (Tor) For Supplying And Delivering Bar Soap Making Machine.

Introduction/ Background

Réseau des Femmes Oeuvrant pour le Développement Rural (Réseau des Femmes) is a Rwandan, not-for-profit organization founded in 1986, with a legal personality No 15/08.11 of 28/2/2011.

The establishment of Réseau des Femmes was in a context of limited gender sensitive policies, a period of prevailing extreme poverty among rural Rwandan women, limited access to education, lack of participation in decision making processes/organs, limited access to financial resources and means among others.

Réseau des Femmes Œuvrant pour le Développement Rural in partnership with Centre d’Etude et de Coopération Internationale/ Programme de Coopération Volontaire (CECI/PCV) is implementing a Program supporting teen mothers to improve their economic power in Burera District. Currently, teen mothers had initiated incomes generating project through their savings including making cosmetics products among others. To improve the quality and quantity of their cosmetics products, Réseau des Femmes in partnership with CECI/PCV wishes to find a competent supplier who can supply a bar soap making machine.

Features of the required machine

1. Robust construction,
2. High production capacity,
3. Highly efficient,
4. Technical Parameters,
5. Gear box no: 100,
6. Motor size 7.5HP,
7. Power: 220V-250V.

Commercial Terms

1. ​​​​​​​Price: Bidder should submit its quotes in Rwandan francs (Rwf) and the Prices quoted in the proposal should comply with the Delivery Duty Paid (DDP).
2. Delivery time: Be able to deliver the machine to the project location in Burera District, Rugarama Sector, within specified time as requested by Réseau des Femmes upon receipt of Purchase Order (PO).

Scope of Supply

1. The supplier will be awarded the contract under fixed prices that will be valid until the service is completed.
2. Réseau des Femmes Œuvrant pour le Développement Rural will issue Purchase Order (PO) to acquire a Bar soap making machine from successful bidders.
3. Supplier will ensure that bar soap making machine is appropriately delivered to agreed location in good manner to avoid physical damage and breakage.
4. The supplier will make full installation and testing of the bar soap making machine and provide a guarantee of 3 months.
5. Supplier shall replace the damage, broken or leaking spare part at free of charge within specified in guarantee period.
6. Réseau des Femmes will not bear any financial obligations in case of not using the said contract.

Payment terms:

The supplier will request an advance of 30% after signing agreement and will submit invoice to Réseau des Femmes and receive the payment of 60% of the total price after delivering a Machine and 10% will be paid after the period of three months. Other details will be discussed in the supplier contract.

Supplier Requirements

1. A qualified and competent supplier to provide Bar soap making machine;
2. A supplier should have a valid Tax Clearance Certificate(TTC) from RRA;
3. A supplier should have a valid Contributions Clearance Certificate from RSSB;
4. A supplier should submit a quotation;
5. Réseau des femmes Tender Committee reserves the right to conduct due diligence to supplier office, shop or warehouse prior to contract award;
6. Supplier should provide a guarantee period.

Deadline to Application: The ones interested should send the application documents to 

lereseaufemme@gmail.com, not later than 15th June, 2022

Xavérine Uwimana

National Coordinator of Réseau des Femmes

CC: Procurement committee