The National Investment Commission
(NIC) has recently developed a new five year strategy and is embarking on a
major change management and restructuring process through the support of its
partners and from GOL funding which will change NIC’s focus from solely
regulating investment incentives and negotiating concession agreements to
providing a new emphasis on investment promotion and facilitation (i.e. highlighting
Liberia’s investment opportunities and enabling investors to take advantage
of these opportunities for the benefit of the Liberian people). To adopt this
posture the Human capital of the NIC must consist of efficient, smart,
educated and experienced workforce to perform required tasks.
The strategy is designed to
underpin the goals of Vision 2030 “Liberia Rising” and the five years “Agenda
for Transformation” plan which articulates that the “private sector” will be
the engine of economic growth in the country. The 2012/13 National Budget
representing the country’s first “multi year expenditure framework budget”,
sections ministries and agencies appropriations under two broad components,
namely core and programs. This new budgeting framework is intended to create
a results’ focused budget execution process intended to deliver on clear
actions and activities during a fiscal year that leads to the overall
achievement of the Vision 2030 goals.
The Commission is therefore looking to fill the vacancy of the Director for
Administration and Finance. The successful candidate will drive the
implementation of the five years restructuring and change management strategy
heading the Change Management Committee responsible for implementing the
Workforce Productivity Enhancement Plan. He/she shall report to the Chairman
of the Commission.
Objectives of the Position
To ensure effective and efficient administration of the day –to day
operations of the NIC including coordination of the NIC Strategic and
operational plans and budget; ensuring that all Offices, Departments,
Sections and Units have adequate resources and facilities to carry out their
duties and responsibilities; promoting cordial relationship between the NIC
and other public and non- government institutions as a statutory obligation.
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Provides guideline to coordinate
the NIC strategic and annual business plan budgets;
Develops strategic business plans for the Administration and Finance
functions and signs and assesses performance results and provides feedback;
Collates and submits the NIC’s output reports and deliverable against agreed
objective, timelines, budgets and Expenditure returns to the Chairman;
Schedules and holds bi-weekly and monthly performance review sessions with heads
of departments to review support services required to facilities the timely
delivery of results;
Manages NIC monthly General Meeting of senior staff;
Oversees the effective and efficient management of the NIC corporate services
including personal, finance, budgets, stores, transport, security,
secretarial and records keeping;
Ensures fair, efficient and transparent administration of NIC general service
to meet established goals and objectives;
Ensure that financial and accounting functions including day to day
processing of invoices, cheques, banking, account receivables and payables,
petty cash, etc. conforms to the Financial Administration Regulation (FAR),
the Internal Audit regulation (IAR) and the Public Procurement Regulation
(PPR) and controls;
Collaborates effectively with offices and Directors to prepare detailed
projections to assist in the short, medium and long –term financial planning
and budgeting for the NIC;
Provides timely recommendations to remedy specific in- year budget and
expenditure concerns;
Ensure the installation and implementation of appropriate financial
management and internal controls system and procedures to minimise risk of
fraud, ensuring that the integrity and adequacy of the accounting and
financial systems;
Ensure that the NIC financial administrative practices are compliant with the
accounting standards and regulations of the Government of Liberia;
Report quarterly on NIC financial performance and position;
Manages and oversees the procurement, purchasing and contact management
function of the NIC, ensuring contractual agreements meet the specification
of the financial and procurement regulations before recommending for
consideration;
Works closely with Directors and Head of Departments to advise and assist
them to the financial impact of the implementation of strategic and annual
plans;
Reports on expenditure patterns, revenues and overall financial performance
of NIC Offices and Departments;
Conduct detailed analysis to verify financial statements and returns against allocated
budget to determine and report accurately on the use of funds and other
allocated resources by Departments;
Identifies and reports on the variances in the planned budgets and
expenditure and report these with recommendation to the Chairman;
Oversees yearly financial audit, ensures adequate management response to
audit queries and provides regular financial reporting;
Ensures effective and efficient management of the corporate files and records
including appropriate records management protocols for hard copy and
electronic documents, file organization, retention, retrieval and archiving;
Responsible for the general welfare and discipline of NIC staff in accordance
with the Civil Service rules and regulations, code of ethics and of conduct;
Ensure that minutes of NIC general and official meeting are recorded;
Ensure that General, Confidential and Personnel Registries are properly
functioning and well managed;
Coordinate the establishment of effective security coverage and network to
ensure that all NIC staff, assets and properties kept within NIC premises are
safely secured;
Establishes and maintains adequate estate plans to accommodate NIC offices
and staff as appropriates, ensuring the cleanliness and hygienic conditions
of NIC premises and surroundings at all times;
Design appropriate personnel and other general service support policies,
Procedures, system and processes to ensure effective, efficient and timely
services delivery by the NIC Departments, Sections and Units;
Ensure that NIC is adequately represented on all statutory committees and
bodies of strategic importance to the Commission;
Ensure appropriate documentation of proceeding include best practice
information of all meeting on which NIC serve;
Perform other relevant duties consistent with the function of the Department
as may be assigned by the Chairman from time to time.
DELIVERABLES
NIC staff welfare pan and implementation progress report
Quarterly status report on general services
Fixed assets register
Quarterly and annual procurement plan
NIC store management procedures
NIC office management procedures
Database on suppliers, contractors and consultants
Database of individual and organization contract
Well kept administrative books including correspondence records, vehicle log
book, staff attendance and movement books
Well functioning registry and documentation centre
NIC budget
Chart of accounts
Record of minutes and proceedings of inter-agency meeting including best
practice
Annual plan and budget for the Commission
Comprehensive, quarterly and annual performance report of Departments
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Minimum of 1st Degree in Public
Administration, Social Science, Development Studies or related discipline
from a recognized University or its equivalent professional qualification.
A masters Degree preferably in HRM or related Management field and/or MBA
from a recognized University shall be an advantage.
Experience
10 year working experience three (3) of which must have been at the senior
management level in public service.
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Applications may be submitted
electronically at info@nic.gov.lr or in hard copy to the attention of the
Acting Director of Finance and Administration. Application should be labelled
“Director Administration and Finance”. Suitable qualified and eligible
existing personnel of the NIC are encouraged to apply
Deadline for receipt of
applications is end of business day October 12, 2012.
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