International Medical Corps Emergency Logistics Officer Job Vacancy in Liberia

self-reliance.International Medical Corps is deploying
an emergency response team (ERT) to assess the country after the Ebola Virus
Disease (EVD) outbreak starting in May 2014. The ERT will assess the provision
of direct clinical care. The ERT will expand the current activities including:
health education, health awareness, surveillance and contact tracing support.

• Provide
  to your supervisor the support to assist with the delivery of, and
  implementation of, all logistics support systems according to IMC
  Logistics policies and procedures.
• Work
  with your supervisor to provide input to planning for procurements and the
  provision of advice to those making a procurement request, then assist
  with the processing of such requests in accordance with IMC policies and
  procedures, in a transparent, accountable, efficient and cost effective
  manner. Assist with ensuring that all procurements are managed, tracked
  and recorded.
• Assist
  your supervisor with local market surveys, to gain knowledge of the
  availability and price of local items.
• Assist
  your supervisor with engagement with freight forwarding agencies, freight
  handling/clearance agents, and local Customs, to ensure that cargo is
  managed at all points of the supply chain.
• Assist
  with the proactive tracking of all medical supplies, equipment, materiel
  and food in transit, through its receipt, storage, and onward
  distribution.
• Assist
  with capturing pipeline information to help ensure that Program staff are
  kept well-informed of incoming goods and materiel.
• Assist
  with the timely reporting on stock status, to help Program staff with
  planning of stock replenishment, and, support Program staff to verify that
  distribution has occurred according to the intentions and plans of your
  supervisor, donors, IMC, and project partners.
• Assist
  with the management of all matters logistics relating to transport and
  fuel management, to develop your understanding of fleet management
  procedures, to include ensuring that the fleet is asset managed correctly,
  being driven safely, maintained appropriately, damages are reported, and
  ensure that vehicles internal equipment (tools, comms etc) are complete
  and serviceable.
• Assist
  with ensuring that the usage of fuel is correctly managed, and logged and
  recorded.
• Raise
  issues to your supervisor on security-related transport issues, such as
  booking in/out, satcomms, radios etc and assist with addressing them.
• Assist
  your supervisor to manage all matters logistics regarding satellite
  communications and radio communications to develop your understanding of
  field comms issues, and to ensure that equipment’s are asset managed
  diligently and maintained appropriately.
• Assist
  your supervisor to capture preparedness information relevant to your
  mission site so that logistic systems are robust and flexible enough to
  cope if a crisis occurs. This may include assisting with assessments of
  airports, transport available, warehousing, access routes, fuel
  availability, field comms issues, staffing challenges, training required
  etc.
• Assist
  with maintaining accurate filing systems, with documented and supported
  records of actions for audit purposes.
• Be
  flexible and manage your time accordingly, to be prepared to tackle other
  tasks commensurate with your role, and level of experience, at short
  notice.

• Ensure
  compliance with IMC policies and procedures, donor regulations and local
  laws.
• Ensure
  that the procurement and disposal of commodities, especially those subject
  to US Export Compliance regulations, are in line with applicable licenses
  and are properly documented.
• Ensure
  that vendor eligibility screening is carried out in a timely fashion,
  updated regularly, and, recorded appropriately.

• If
  you have staff to supervise, manage them with integrity and foresight.
  Actively seek advice on HR procedures and policies to ensure that the
  highest standards of accountability and professionalism are upheld.
• Make
  frequent site visits to where staff supervised by you are working, to
  ensure that the appropriate care and support is being offered.
• With
  guidance from your supervisor, ensure that staff supervised by you are
  evaluated regularly, trained and/or mentored in a structured accountable
  manner, and written records of such are retained.
• Provide
  input to the recruitment, selection and performance of logistics staff, as
  requred.

• Advocate
  and plan for professional development for yourself, and any staff
  supervised by you.
• Provide
  input to, and deliver, where applicable, training for national staff to
  increase their responsibilities in order to build capacity, and ensure
  sustainability of programs.

• Proactively
  engage with your supervisor, and key staff (Program, Finance, Medical) on
  all matters logistic.
• Proactively
  engage on a regular basis with your supervisor, and regional IMC logistics
  officer colleagues to develop working networks to seek advice where
  needed.
• Assist
  your supervisor with engaging with donors, local government, project
  partners, UN agencies and other non-governmental organizations in order to
  manage the distribution of goods and materiel as, well as to ensure
  adequate information sharing, address common concerns/problems and seek
  solutions.

• Represent
  IMC in a positive and professional manner to contribute to the creation of
  a positive image and overall credibility of the organization, notably
  through the application of IMC’s mandate, ethics, values and stand-point
  with regard to other actors7. Security
• Ensure
  the application of, and compliance with, security protocols and policies
  of you and your supervised staff.

• Evidence
  of practical experience in logistics within the field of supply chain
  management (basic procurement, clearance of cargo, transport, warehousing,
  asset management, etc.)
• Evidence
  of 1 to 2 field deployments; 1 humanitarian emergency deployment and,
  preferably, 1 to 2 international deployments; minimum 6 weeks in length.
• Provide
  some record of experience of donor specific procedures, where possible.
• It
  is desirable that experience is supported by study by academic study, such
  as completion of the Certification in Humanitarian Logistics.
• Show
  some experience of the provision of support to supervisors for the
  management of budgets and the ability to provide input to timely, complete
  and accurate reporting.
• It
  is desirable to show some training skills to build national staff
  capacity, in the areas of supply chain management.
• Show
  evidence of your ability to work in a participatory manner with staff to
  assess needs, implement and monitor activities to include problem-solving
  skills, with an analytical approach
• Ability
  to integrate and work well within multiethnic and multicultural teams
• Ability
  to work in harsh conditions, often in remote areas.
• Negotiation,
  interpersonal and organization skills
• Valid
  driving license
• Proficiency
  with MS Word and Excel (minimum requirement).Language Skills:
• Ability
  to read, write, analyze and interpret, technical and non-technical in the
  English language
• Ability
  to present information and respond appropriately to questions.
• Ability
  to speak [REQUESTOR TO INSERT COUNTRY SPECIFIC LANGUAGE] language a [PLUS
  OR REQUIRED]Conditions:
• Must
  be able to travel.
• Must
  be able to work in austere environments and lift, minimum, 45 pounds.