Closing date: Friday,
18 March 2016

The
mission of WHO is the attainment by all peoples of the highest possible level
of health.

Vacancy
Notice No:
HQ/16/GSC/FT146

Title: Finance Assistant
(several positions)

Grade: G5

Contract
type:
Fixed-term Appointme

nt

Duration
of contract:
2 years, renewable, subject to satisfactory performance and continuing need for
the post.

Date: 26 February 2016

Application
Deadline:
18 March 2016

Duty
Station:
Kuala Lumpur, Malaysia

Organization
unit:
HQ/GSC Global Service Centre (HQ/GSC) /

HQ/GFI
Global Finance (HQ/GFI)

OBJECTIVES
OF THE PROGRAMME

The
WHO Global Service Centre (GSC), Malaysia, provides specialized services to all
staff and all WHO offices worldwide in respect of human resources, procurement,
finance and support of corporate IT applications and infrastructure. The aim of
the GSC is to provide the swift and reliable delivery of a comprehensive array
of products and services covering all these fields. The Global Finance team
(GFI) within the GSC provides processing and accounting services for payroll,
pension, accounts payable, travel and expenses and awards transactions as set
out in the Service Catalogue.

Description
of duties

This
is one of several identical job descriptions at the GSC. Within the delegated
authority, the incumbent is assigned all or part of the following
responsibilities. However, staff may be rotated and assigned to perform other
duties within GFI as determined by the Coordinator GFI which includes ad hoc
assignments, reinforcing other teams or replacing other staff members as
required.

General
duties and responsibilities (for all teams):

• Deliver
  responsive services to customers and stakeholders in alignment with the
  GSC Service Catalogue. This is achieved through processing requests received
  in ERP workflow; requests assigned through other Corporate systems; or
  assigned directly by Supervisors, in accordance with established
  procedures, to correctly administer and implement the assigned tasks to
  ensure quality and accuracy are met.
• Follow
  up closely on the pending tasks to resolve within response times set out
  in the Service Catalogue.
• Seek
  advice or guidance from team members or Supervisors as and when necessary.
• Take
  initiative to communicate with colleagues within or across departments to
  seek confirmation or clarification on issues when necessary.
• Respond
  to enquiries and provides support, advice and guidance to clients in
  Headquarters, Regional Offices, Country offices.
• Assist
  with identification of system issues or enhancements, and in testing fixes
  and solutions.
• Reconcile
  General Ledger accounts; and prepare journal vouchers and accounting
  entries as required.

The
three teams in GFI have team-specific duties over and above those described
above.

Payroll
and pension team duties:

• Maintenance
  of staff members’ financial records.
• Process
  monthly, daily and adhoc payroll runs.
• Process
  separations.
• Respond
  to payslip queries from staff.
• Perform
  ad hoc assignments, special projects, and all other related duties when
  required.

Accounts
Payable team duties:

• Creation
  and maintenance of supplier financial records.
• Process
  supplier invoices.
• Process
  and execute payments.
• Reconcile
  bank accounts.
• Process
  statutory travel requests.
• Perform
  ad hoc assignments, special projects, and all other related duties when
  required.

Awards
team duties:

• Process
  award distributions and work plan funding.
• Maintain
  Customers (Donors).
• Follow
  up on Receivables with Headquarters and Regional Offices.
• Perform
  ad hoc assignments, special projects, and all other related duties when
  required.

REQUIRED
QUALIFICATIONS

Education: Essential:

• Completion
  of secondary school education or its equivalent, complemented by training
  in accounting or book-keeping.

Desirable:

• Training
  in financial accounting, managing financial transaction processing,
  payroll processing and/or income management, in an international
  environment, and using integrated financial management and reporting
  systems.

WHO
only considers higher educational qualifications obtained from an accredited
institution in the World Higher Education Database (WHED). The list can be
accessed through the link: http://www.whed.net/

Skills: Essential:

• Demonstrated
  skill and proficiency in the use of computers and information technology.
• Expertise
  in the use of MS Office and Web-based software.

WHO
Core competencies: 1. Moving forward in a changing environment

2.
Producing results

3.
Communicating in a credible and effective way

4.
Fostering integration and teamwork

Experience: Essential:

• At
  least 5 years of relevant experience in administration of which at least 2
  years working in the field of accounting, finance or payroll or;
• 4
  years with a relevant first level University Degree or;
• 3
  years with a relevant Advanced University Degree.

Desirable:

• Experience
  in the use of an ERP system such as Oracle

Languages: Essential:

• Expert
  knowledge of English both written and spoken.

Additional
Information

• This
  vacancy is open to candidates in the local commuting area.
• Only
  candidates under serious consideration will be contacted.
• Other
  similar positions at the same level may be filled from this Vacancy
  Notice; including those of a temporary nature, for a period of 12 months.
• A
  written test may be used for screening purposes.

Other
benefits include: 30 days annual leave, child allowance, pension plan and
medical insurance. Annual salary ranges from MYR40,877 to MYR51,777 depending
on qualifications, skills and experience.

WHO-GSC
has received the award of ACCA Approved Employer – Trainee Development,
Platinum.

Please
visit the following website for information on WHO: http://www.who.int

This
vacancy notice is published in English only.

Annual
salary:
(Net of tax)

MYR40,877
at single rate

This
vacancy notice may be used to fill other similar positions at the same grade
level.

Online
applications are strongly encouraged to enable WHO to store your profile in a
permanent database. Please visit WHO’s e-Recruitment website at:
www.who.int/employment. The system provides instructions for online application
procedures.

All
applicants are encouraged to apply online as soon as possible after the vacancy
has been posted and well before the deadline stated in the vacancy
announcement.

WHO
is committed to workforce diversity.

Any
appointment/extension of appointment is subject to WHO Staff Regulations, Staff
Rules and Manual. Only candidates under serious consideration will be
contacted.

WHO
has a smoke-free environment and does not recruit smokers or users of any form
of tobacco.