UNDP Finance Analyst Job Vacancy in Dar es Salaam, Tanzania

Post Level :
SB-4

• Capacity of key democratic institutions (EMBs,
  CRC, RPP, etc.) enhanced to support and promote legal and institutional
  reform in the context of the on-going constitutional reform process and
  beyond;
• Capacity of the EMBs to conduct credible
  elections enhanced through strategic, technical and operational support
  and improved EMB engagement with stakeholders (i.e. political parties,
  CSOs, and the media) to foster a democratic environment;
• Inclusive participation in elections and
  politics enhanced through the empowerment of women, youth and PWDs; and
• National peace infrastructure enhanced to
  mitigate and prevent election-related conflicts.

• Full compliance of financial activities,
  financial recording/reporting system and audit follow up with UN/UNDP
  rules, regulations, policies and strategies;
• Implementation of the effective internal
  control, proper design and functioning of the financial resources
  management system;
• Elaboration and establishment of internal
  Standard Operating Procedures related to Finance; overall control of the
  workflows;
• Continuous analysis and monitoring of the
  financial status of the project; production of cash flow overviews and
  forecasts and cash flows;
• Elaboration and implementation of cost saving
  and reduction strategies;
• Routinely monitors financial exception reports
  for unusual activities, transactions, and investigates anomalies or
  unusual transactions. Informs supervisors of the results of the
  investigation when satisfactory answers are not obtained.

• Financial resources management through
  planning, guiding, controlling of the resources in accordance with UNDP
  rules and regulations;
• Preparation and monitoring of project budgets;
• Establishment of the projects’ budget
  preparation/modification monitoring system, control of budgetary status
  versus authorized spending limits (ASL) and budgets delivery levels;
• Elaboration of proper mechanisms to eliminate
  deficiencies in budget management.
• Preparation of cost-recovery bills in Atlas
  for the services provided by UNDP;
• Ensuring that advance payments and direct
  payments are properly reviewed and made on a timely basis, as well as
  ensuring that payment information is properly recorded into the Atlas
  system on a timely basis;
• Submission of timely and accurate financial
  reports for periodic project reports and meetings of the Steering and
  Technical Committees.

• Elaboration of the internal expenditures’
  control system which ensures that vouchers processed are matched and
  completed, transactions are correctly recorded and posted in Atlas;
  payrolls are duly prepared; MPOs, travel claims and other entitlements are
  duly processed, receipting of goods and services and establishment of
  accruals are properly done in compliance with IPSAS and UNDP policies and
  procedures;
• Support and oversee project accounts closure;
• Timely corrective actions on unposted
  vouchers, including the vouchers with budget check errors, match
  exceptions, unapproved vouchers to resolve financial data issues;
• Control of the Accounts Receivables for
  project and maintenance of the General Ledger.

• Timely review of cash position for local
  accounts to ensure sufficient funds on hand for disbursements. Timely
  identification and recording of receipts for income application;
• Monitoring of financial exception reports for
  unusual activities, transactions and investigation of anomalies or unusual
  transactions;
• Provision of information to supervisors on the
  results of the investigation when satisfactory answers are not obtained;
• Follow up and ensure timely recording of
  funding contributions;
• Timely and accurate approval of bank
  reconciliation, including documented review of exceptions;
• Timely preparation of monthly cash flow
  forecast;
• Role as cashier for cash disbursements made on
  site.

• Ensure timely disbursement of funds to all
  contracted partners as per agreed budget and disbursement schedules.
• Develop and disseminate accounting guidelines
  and financial reporting format to project service providers and provide
  comprehensive training in financial reporting to ensure harmonized
  reporting and full compliance with agreed guidelines;
• Undertake financial monitoring of all other
  contracted partners by collecting accounts, reports and receipts from the
  partner organizations. Raise any concerns with project management.
• Prepare regular financial summary narratives
  and consolidated accounts, together with the quarterly substantive
  progress report;
• Provide all necessary documentation for an
  external audit, as well as prepare responses to audit observations and
  account examinations and implement audit recommendations;
• Assist in the development of financial
  management systems for the effective management and coordination of all
  disbursements, financial flows and expenditures capturing project
  activities and outputs;
• Maintain an accurate database of information
  on all financial transactions and disbursements records and compile timely
  periodic situation reports/ updates on a regular basis;
• At the end of the assignment, provide a
  comprehensive financial management terminal report on the activities of
  the DEP Project, including accounting for all the disbursements and
  financial audits;
• Perform any other duties project management
  may assign with respect to the financial management of the project.

• Organization/conduct of training for the
  project staff on financial management and RBM.management and RBM;
• Synthesis of lessons learnt and best
  practices;
• Sound contributions to knowledge networks and
  communities of practice.

• Demonstrates corporate knowledge and sound
  judgment;
• Self-development, initiative-taking;
• Acting as a team player and facilitating team
  work;
• Facilitating and encouraging open
  communication in the team, communicating effectively;
• Creating synergies through self-control;
• Managing conflict;
• Informed and transparent decision making.

• Advanced (Masters) University Degree in Finance/Accounting,
  Business, or Public Administration, or a professional accounting
  qualification from an internationally recognized institute of accountancy;
• Professionally qualified accountants from an
  internationally recognized institute of accountancy highly preferred.

• At least 5 years of relevant experience in
  providing financial management and accounting advisory services, managing
  staff and operational systems;
• Experience in the usage of computers and
  office software packages (MS Word, Excel, etc.) and advance knowledge of
  spreadsheet and database packages;
• Experience in handling of web based management
  systems and ERP financials, preferably PeopleSoft.
• Experience of IPSAS and/or IFRS is required.

• Fluency in English and Kiswahili.