– TANZANIA
PHIA, ICAP TANZANIA
PHIA, ICAP TANZANIA
Closing
date: 31 Jul 2015
date: 31 Jul 2015
POSITION
SUMMARY:
SUMMARY:
ICAP
at Columbia University is an international
at Columbia University is an international
non-profit organization that aims to
ensure the wellness of families and communities by strengthening health systems
around the world.
In
partnership with the United States Centers for Disease Control and Prevention
(CDC), ICAP will conduct Population-based HIV Impact Assessments (PHIA) in
specific PEPFAR-supported countries. Each PHIA will define the status of the
national HIV epidemic, guide allocation of resources based on evidence, and
integrate capacity building of country stakeholders in the design, conduct, analysis,
and use of PHIAs.
partnership with the United States Centers for Disease Control and Prevention
(CDC), ICAP will conduct Population-based HIV Impact Assessments (PHIA) in
specific PEPFAR-supported countries. Each PHIA will define the status of the
national HIV epidemic, guide allocation of resources based on evidence, and
integrate capacity building of country stakeholders in the design, conduct, analysis,
and use of PHIAs.
ICAP,
in partnership with the Ministry of Health and Social Welfare (MoHSW) and the
Centers for Disease Control and Prevention (CDC), is planning to conduct a PHIA
to estimate the population-level impact of the national HIV prevention, care
and treatment programs in Tanzania. In addition to providing important
programmatic information to the MoHSW and relevant stakeholders, this
assessment of the national HIV program is of great value to HIV researchers and
public health experts around the world.
in partnership with the Ministry of Health and Social Welfare (MoHSW) and the
Centers for Disease Control and Prevention (CDC), is planning to conduct a PHIA
to estimate the population-level impact of the national HIV prevention, care
and treatment programs in Tanzania. In addition to providing important
programmatic information to the MoHSW and relevant stakeholders, this
assessment of the national HIV program is of great value to HIV researchers and
public health experts around the world.
More
details on ICAP’s PHIA Project may be found at:
details on ICAP’s PHIA Project may be found at:
OVERALL
JOB FUNCTION:
JOB FUNCTION:
Reporting
to the PHIA Project Director, the Procurement and Logistics Manager
is responsible for the tactical coordinating of procurement and logistics of
survey and mainly laboratory goods for the Tanzania PHIA. The P&L Officer
will ensure team adherence to national and international purchasing policies,
procedures and practices, and will provide procurement and logistical support
to the Tanzania PHIA project. The P&L Officer will be ultimately responsible
for the importation, custom clearance and distribution countrywide of all
supplies. Together with other implementing partners, will collaborate for the
deployment of vehicles, staff allocation, travels, communications and temporary
living and office space for surveying teams when necessary.
to the PHIA Project Director, the Procurement and Logistics Manager
is responsible for the tactical coordinating of procurement and logistics of
survey and mainly laboratory goods for the Tanzania PHIA. The P&L Officer
will ensure team adherence to national and international purchasing policies,
procedures and practices, and will provide procurement and logistical support
to the Tanzania PHIA project. The P&L Officer will be ultimately responsible
for the importation, custom clearance and distribution countrywide of all
supplies. Together with other implementing partners, will collaborate for the
deployment of vehicles, staff allocation, travels, communications and temporary
living and office space for surveying teams when necessary.
This
position is grant funded.
position is grant funded.
Location: Dar es Salaam,
Tanzania
Tanzania
RESPONSIBILITIES:
·
In collaboration with the NY-based procurement officer, develop and manage a
procurement plan for the project.
In collaboration with the NY-based procurement officer, develop and manage a
procurement plan for the project.
·
Coordinate and plan laboratory and/or survey procurements including but not
limited to developing and placing purchasing orders, monitoring delivery
schedules, facilitating customs clearance (including duty-free clearance where
possible), ensuring safe storage upon arrival and coordinating delivery to
endpoints in-country.
Coordinate and plan laboratory and/or survey procurements including but not
limited to developing and placing purchasing orders, monitoring delivery
schedules, facilitating customs clearance (including duty-free clearance where
possible), ensuring safe storage upon arrival and coordinating delivery to
endpoints in-country.
·
Establish, negotiate and manage key supplier agreements, identify new
opportunities, seek ways to improve efficiencies and ensure purchasing
compliance.
Establish, negotiate and manage key supplier agreements, identify new
opportunities, seek ways to improve efficiencies and ensure purchasing
compliance.
·
Develop and maintain effective procurement systems, by identifying, and
developing or improving processes and practices to ensure ICAP obtains the best
value for expenditure on goods and services.
Develop and maintain effective procurement systems, by identifying, and
developing or improving processes and practices to ensure ICAP obtains the best
value for expenditure on goods and services.
·
Coordinate the tender and quotation process of ICAP while actively monitoring
procedures across the organization, identifying any deficiencies and
recommending steps for improvement.
Coordinate the tender and quotation process of ICAP while actively monitoring
procedures across the organization, identifying any deficiencies and
recommending steps for improvement.
·
Communicate and report on procurement progress against work plans through
developing, compiling, reconciling and/or updating information in vendor and
stock database/inventory log to provide effective processing, informing
management and reporting.
Communicate and report on procurement progress against work plans through
developing, compiling, reconciling and/or updating information in vendor and
stock database/inventory log to provide effective processing, informing
management and reporting.
·
Liaise with ICAP’s suppliers to ensure that the most up-to-date data is
available for the supply of goods and services.
Liaise with ICAP’s suppliers to ensure that the most up-to-date data is
available for the supply of goods and services.
·
Provide staff training and control to sub-recipient partners relating to ICAP
purchasing processes, procedures, guidelines and general good procurement
practices.
Provide staff training and control to sub-recipient partners relating to ICAP
purchasing processes, procedures, guidelines and general good procurement
practices.
·
Provide logistical support and assistance to sub-recipients partners.
Provide logistical support and assistance to sub-recipients partners.
·
Other duties as appropriate.
Other duties as appropriate.
MINIMUM
QUALIFICATIONS:
QUALIFICATIONS:
·
Diploma in Procurement/Supply Chain Management/Logistics or business related
field from a reputable academic institution.
Diploma in Procurement/Supply Chain Management/Logistics or business related
field from a reputable academic institution.
PREFERRED
EXPERIENCE AND OTHER SKILLS:
EXPERIENCE AND OTHER SKILLS:
·
Demonstrated ability to manage timely procurement and delivery of items with
tight deadlines.
Demonstrated ability to manage timely procurement and delivery of items with
tight deadlines.
·
Minimum 7-10 years of international experience in Procurement, Supply Chain and
Logistics of large and countrywide operations.
Minimum 7-10 years of international experience in Procurement, Supply Chain and
Logistics of large and countrywide operations.
·
Experience in large and complex Logistics operations like: refugee camps,
response to natural disasters, national vaccinations campaigns or other major
health emergency responses.
Experience in large and complex Logistics operations like: refugee camps,
response to natural disasters, national vaccinations campaigns or other major
health emergency responses.
·
Experience in deployment of supplies for large national level projects.
Experience in deployment of supplies for large national level projects.
·
Management of multidisciplinary teams and service providers (customs,
mechanics, lab, importers, permits).
Management of multidisciplinary teams and service providers (customs,
mechanics, lab, importers, permits).
·
Knowledge on biohazard sample transportations, disposition of biohazard waste,
knowledge for trans-borders biological samples.
Knowledge on biohazard sample transportations, disposition of biohazard waste,
knowledge for trans-borders biological samples.
·
Experience with USG as well as local procurement policies, procedures and
practices preferable.
Experience with USG as well as local procurement policies, procedures and
practices preferable.
·
Strong interpersonal and communication (written and spoken) skills in English
essential.
Strong interpersonal and communication (written and spoken) skills in English
essential.
·
Proficiency in relevant computer applications: MS Word, Excel, PowerPoint,
Internet, Email, etc.
Proficiency in relevant computer applications: MS Word, Excel, PowerPoint,
Internet, Email, etc.
·
Ability to meet tight deadlines and successfully manage multiple assignments
concurrently.
Ability to meet tight deadlines and successfully manage multiple assignments
concurrently.
·
Ability to function independently; results-oriented; detail oriented.
Ability to function independently; results-oriented; detail oriented.
·
Strong organizational and analytical skills, good attention to detail.
Strong organizational and analytical skills, good attention to detail.
·
Ability to problem solve and work as part of a team.
Ability to problem solve and work as part of a team.
TRAVEL
REQUIREMENTS
REQUIREMENTS
·
May require periodic trips to partner sites, conferences and/or off site
meetings within Tanzania (requiring overnight stay of up to two days).
May require periodic trips to partner sites, conferences and/or off site
meetings within Tanzania (requiring overnight stay of up to two days).
Suitably
qualified and experienced candidates should send their applications, including
a detailed Curriculum Vitae (CV) and cover letter to: icap-tz-hr@columbia.edu.
qualified and experienced candidates should send their applications, including
a detailed Curriculum Vitae (CV) and cover letter to: icap-tz-hr@columbia.edu.
Please
include position title “Procurement and Logistics Manager” in the subject line.
Do NOT attach any certificates.
include position title “Procurement and Logistics Manager” in the subject line.
Do NOT attach any certificates.
The
closing date for receiving applications is 31st July 2015. Only shortlisted
candidates will be contacted.
closing date for receiving applications is 31st July 2015. Only shortlisted
candidates will be contacted.
NOTE: The successful
candidate will be an employee of ICAP in Tanzania and subject to the local
terms and conditions of employment which includes a competitive salary and
benefits package.
candidate will be an employee of ICAP in Tanzania and subject to the local
terms and conditions of employment which includes a competitive salary and
benefits package.
