SUMMARY OF
THE ROLES.
Reporting to the Deputy Director Research and Based in Dar es Salaam; The
grants and contracts officer will be responsible for monitoring, supporting the
implementation of all sponsored research projects, from the time these projects
are conceived, through entire project life cycles, until the time when these
projects are eventually closed. He/she reviews and coordinates the sponsored
project proposals, and leads negotiations towards successful a
ward of grants or
contract awards or amendments, including any sub-awards and subcontracts.
The roles also
include coordination of contract negotiations involving multiple parties.
He/she is required to support project leaders and researchers but also to
ensure that the researchers adhere to relevant regulations governing research.
The grants and contracts officer, will work with researchers and finance to
assessing the potential financial and social value of all intellectual property
rights associated with all research conducted by IHI and advice on appropriate
steps that safeguard the interest of IHI and maximizes the societal gains from
the intellectual property, while maintaining IHI’s relations with funding
partners.
SPECIFIC ROLES AND
RESPONSIBILITIES
Specific roles and responsibilities include but not limited to the following:-
1. Prepare and negotiate different types of contracts with existing and new IHI
partners, including
consultancy agreements (CA), material transfer agreements (MTA), non-disclosure
agreements (NDA)
and data sharing and data transfer agreements (DS/DTA), to ensure compliance
with Ifakara Health
Institute and funding partners.
2. Maintain good working relations with all IHI funding partners, while
protecting institutional interests,
during contract negotiations and implementation of the sponsored projects.
3. Ensure that all grants and contracts are implemented within the
institutional, national and international
rules and regulations governing research, and that appropriate records are
maintained to this effect.
4. Review and advice on renewals and/or extensions of existing contractual
agreements between IHI and its partners. Ensure implementation of grant
revisions and approved amendments and project closures in a timely manner.
5. Provide support for and ensure compliance by project leaders to the
contractual agreements, including scientific, administrative and financial
reporting schedules, as well as any training-related reporting included in
these project awards.
6. Harmonize the channels of participation by IHI researchers in external
partnerships and ensure
satisfactory communication between IHI and her partners. Ensure that
participation of IHI staff in
external partnerships is guided by IHI core values.
7. Maintains relevant records and documentation of all sponsored projects in
compliance with approved
regulations and established procedures.
8. Assess the potential financial and social value of all intellectual property
associated with all research conducted in IHI and advice on appropriate steps
that safeguard the interest of IHI and maximizes the societal and institutional
gains from the intellectual property, while maintaining our relations with
funding partners.
9. Maintain IHI project portfolio
WORK CLOSELY WITH
INSTITUTIONAL HEADS OF UNITS TO ACHIEVE THE FOLLOWING:
1. Ensure all new projects are adequately budgeted for and that the finance
activities within these
projects are in line with the contractual agreements
2. Provide mentorship and support to project leaders and accountants on good
grant management
practices, and ensure continued improvements.
3. Maintain summary records of project performance including financial and
scientific progress of the
projects, at all times
4. Upon request by institute management and partners, conduct periodic reviews
and reports on
selected projects in compliance with each grant requirements and protocol,
maintaining all related
transactions, records and documentations in line with accepted established
procedures.
5. Any other duties which may be assigned by supervisor.
QUALIFICATIONS AND
EXPERIENCE.
1. Master’s degree (MSc Project Management, MBA) /related field with 2-5 years
of experience work witha wide range of donor funded projects.
2. Candidates with Bachelor’s degrees and long relevant experience may be
considered
3. Project management training and experience required
DESIRED COMPETENCIES
1 A team player with excellent written and oral communication skills
2 Capable of using computerized management system
3 Must be a proactive problem solver, who is able to multitask while remaining
enthusiastic, diplomatic and welcoming
4 Flexible, open to change and supportive of others, and with good
interpersonal and organizational skills
5 Basic knowledge of the national and international regulations governing
research, contract law,
intellectual property rights, insurance & indemnification and university
accounting procedures preferred.
6 Working well in a close team and establishing a high effective network both
in the organisation and
beyond with colleagues at all levels of seniority.
REMUNERATION AND
MODE OF EMPLOYMENT
• An attractive and competitive remuneration package will be offered to
successful candidates as per IHI scales.
MODE OF APPLICATION:
Candidates meeting the above job requirements should send their applications
with detailed curriculum vitae (CVs) showing contact address, e-mail, telephone
numbers, names of three referees with their addresses & contacts; also,
scan/photocopies of academic and professional certificates to the following
address::
Chief Human
Resources Officer
Ifakara Health Institute,
Kiko Avenue, Mikocheni,
P.O.Box 78373,
Dar es Salaam.
E mail: recruitment@ihi.or.tz
