Epicentre International Non-profit Careers – Logistic Coordinator

entres in Uganda and Niger.

• Develop
  and implement the logistic action plan in accordance with the Epicentre
  strategic plan.
• Implement
  at logistic level all decisions of coordination team.
• Timely
  report to the Director and the coordination team all major challenges or
  opportunities faced by Epicentre.
• Ensure
  good cooperation with all departments (through meeting with other
  departments).
• Significantly
  contribute to the monthly “SiteRep” with logistical activities during the
  month.
• Write
  visit reports (field or Kampala visits).
• Complete
  indicators to monitor the quality of logistical activities.

• Provide
  competent staff to perform logistical activities adapted to the studies
  and the structure.
• Provide
  all tools (policy) and means to the logistic staff to perform their job.
• Write
  and update job descriptions for subordinates.
• Explain
  division of tasks including backup in case of absence.
• Evaluate
  results of logistic team and adapt skills and competence through regular
  evaluation.
• Plan
  appropriate training program for capacity-building of logistic team.
• Work in
  close collaboration with HR coordinator on human resources matters.

• Provide
  systems and procedures that supplies goods and services (medical and
  non-medical) appropriate to the activities of Epicentre.
• Collaborate
  with the Medical and Study Coordinator and the Pharmacist on medical
  supply.
• Ensure
  accurate and up-to-date information on stocks – including expiry dates,
  pipeline and lead times.
• Manage
  and follows up all orders (medical and logistical) and freights.
• Ensure
  there are appropriate tools and procedures to facilitate smooth supply
  management.
• Work
  closely with the Supply Unit of Kampala (Suka, MSF Swiss) for all
  activities as outlined in the Service Level Agreement with them –
  including Kampala purchases, international importation and exportation.
• Write,
  updates and ensure compliance with up to date supply guidelines.
• Routinely
  update and explain to the relevant person at Epicentre (and Suka) about
  status of the orders (e.g. using a tool such as the Order Overview).
• Make
  (with the supply team) frequent supplier assessments of local (Mbarara)
  suppliers.
• Encourage
  a good working relationships with collaborating partners such as Suka, the
  MSF Swiss workshop, MSF France in Uganda, suppliers, government authorities
  etc.

• Make
  sure that refrigeration and mobile equipment is adequate and operational
  for a good cold chain management.
• Actively
  participate in the cold chain shipment policy of samples/reagents by:
  linking with appropriate partners and following-up the-said shipment
• Significantly
  contribute in defining a cold chain management policy by considering the
  different cold chain technique management and participating in the process
  of back-up system.

• Ensure
  up-to-date and accurate inventories of assets (in all locations) and stock
  (in the warehouse).
• Ensure
  all equipment are in good working condition and well maintained ( in close
  collaboration with the Logistic Advisor in Epicentre Paris and the
  biomedical team in Bordeaux).
• Ensure
  a proper management of stock including a minimum stock serving as buffer.
• Work in
  liaison with the Medical and Study Coordinator to maintain an appropriate
  Emergency stock and an ability to rapidly set up the Hospital Isolation
  Unit.
• Ensure
  warehouse procedures are followed to MSF standard – distribution,
  reception, delivery, storage, etc.

• Establish
  a logistics budget and carries out budgetary revisions in accordance with
  the work in progress and planned future activities.
• In
  collaboration with administrative managers and Finances Coordinator,
  follow expenses per budget line.
• Compile
  and prepare monthly cash requests for the logistics department.

• Be
  responsible for quality supply in energy and water for all facilities.
• Provide
  appropriate and timely transportation for goods and persons for all
  activities.
• Ensure
  Transport Policy and other standard practices (eg servicing) are followed.
  
• Ensure
  that car maintenance and repair are fully performed in close collaboration
  with MSF Swiss workshop services and the Transport Supervisor.
• Ensure
  the car fuel consumption correspond to the activities through monthly
  assessment of activities and consumption.
• Ensure
  the Transport Supervisor follows up the servicing and maintenance of
  generators.

• Be
  responsible of all the Epicentre properties building maintenance and
  general services.
• Be
  responsible for all adaptation of facilities to the needs of the studies,
  including extra facilities outside the existing ones.
• Be
  responsible for the whole waste management system.
• Ensure
  residential properties have a standard of comfort and have functional
  amenities and utilities.
• Keep
  house Rules up-to-date.
• Monitor
  and approve service contracts and work orders.

• Implement
  and control application of all security decisions taken by the Director.
• Update
  the security guideline when needed and ensures compliance.
• Stay
  aware of all security issues happening within the District and on the
  national road to Kampala – also National Parks when visitors go there.
• Ensure
  that visitors and incoming expatriate staff are fully aware and understand
  security guideline
• Collect
  information coming from national staff and establishes a security network
  including all MSF sections and other authorities (local, embassies, etc.)
• Make
  sure that security-related resources (vehicles, communication means, etc.)
  are available and in good operational condition.
• Make
  sure that teams are familiar with the use these resources.

• Actively
  participate in the study planning and preparation.
• Participate
  in the Research centre accreditation process (GCP/GCLP).
• Write/update
  standard operating procedures for the key logistic activities .
• Follow-up
  the quality management requirements in close collaboration with Quality
  management team.

• Considerable
  previous coordination and field experience either with MSF or another
  recognized NGO
• Good
  working knowledge of medical research
• Highly
  fluent in English (written and oral)
• Past
  exposure and experience of cross cultural environment
• Experience
  with developing and monitoring budgets
• Good
  communication and negotiation skills – and ability to pass on information
• Strong
  organizational and problem-solving skills
• Professionalism,
  Diplomacy, patience, an ability to cope with pressure
• Strong
  security experience is needed
• Demonstrable
  experience in supervising, managing and training others (people
  management).
• Past
  experience in Electricity/Energy
• Possess
  a valid driver’s license
• French
  language skills
• Prior
  experience in water and sanitation, cold chain